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The board@ private mailing list is where the majority of work is done. All directors read this list; all PMC Chairs are required to be subscribed to the list. Many ASF Members also subscribe to the list and participate regularly, as do many of our operations officers (Conferences, Fundraising, Infra, etc.) We separately use the board-chat@ private mailing list for non-governance matters the board wants to start discussing but that PMC chairs are not expected to read, like planning for F2F meetings or other inter-director announcements like offline time.
The board also regularly communicates with PMCs on their private@ list for feedback on quarterly reports or any time the board has a question or issue for a PMC. In some cases, the board will use dev@ lists or other public lists, when appropriate.
Most directors on the board are also subscribed to various operations operations@ and project lists; however most of the "work" there is as a volunteer on that operations team or project, not necessarily as a director.
Recurring types of communication with/from the board:
| Subject/Topic | Documented? | |
|---|---|---|
| \[NOTICE] Jane Doe for <project> PMC | https://www.apache.org/dev/pmc.html#newpmc | |
| \[REPORT] Board Report For <project> | https://www.apache.org/foundation/board/reporting | |
| Re: Board Feedback on 2018-09-19 <project> report | When directors have feedback on PMC quarterly reports, automatic email goes to the private@ list and expects the project to provide an answer there and back on the board@ list. | |
| Missing <project> report | When a project is late submitting a quarterly report, a director will email the private@ list and cc: the PMC Chair and the board list | |
| Proposed Resolution : Establish <project> | When an incubator podling graduates and proposes becoming TLP. |
Brainstorming: How Can We Improve?
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