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This role is one of collaboration and of tying up all the loose ends. This role can involve communicating with anyone and everyone.
This can involve dealing with folks from other lists and external parties such as concom, planners, comdev, travel agents, event organisers, hotels, ASF treasurer, visa queries etc. The TAC co-ordinator should get hold of neccessary information and/or documentation from any of these parties and relay them to judges, travel agent liaison, Shepherds, onsite event co-ordinators etc.

The TAC co-ordinator should have an overall view of all aspects of an event, knowing what needs to be done and when, giving other role players a reminder nudge when needed, seeing when there are gaps in processes and seeing that they get filled in by an appropriate role, or filling the gap themselves. This role needs someone who will be available to everyone at any time (within reason) for the whole of the period from before applications open through to after the actual event is finished, which is usually a period of months rather than weeks.

This role can be performed by any TAC Member.

Judge

There are always three judges for every event. Judges must be TAC Members.

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Once applicants have been approved by the judges and they have accepted, Shepherds are assigned to be the main contact point between the applicant and the TAC list. Ensuring that the applicant is kept well informed throughout the rest of the process up until tickets have been issued. Shepherds may be asked by the Travel Agent (TA) liaison to obtain further information and clarity from the the applicants under their charge. ..Even though Visas should be in place and full information provided by the applicant on the application forms, in the past it has not been quite so straight forward; and some Visas do require proof of attendance before being officially approved so it is up to the shepherds to ask for and obtain any required documentation from the TAC co-ordinator. (Required documentation is usually proof of Hotel stay, proof of conference registration etc, so it makes sense that one point of contact obtains this info and passes it on)

Content Editors/Publishers

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One or more people who will be at the event itself. This person or persons will be in charge of the successful applicants whilst they are at an event. Meeting & greeting them upon arrival, introducing them to other people of interest, answering their queries, handing out any subsistance if applicable. Usually also, a meeting, or welcome breakfast is organised for TAC attendees where the days ahead are planned out. TAC attendees are usually required to perform some duties whilst at an event, from being session chair to helping set up a room etc. an onsite event co-ordinator(s) should be contactable at any time, though hopefully, a lot of their time spent at an event will be their own.