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If you are an ASF committer and you want to participate with your project, we ask you to do the following things by no later than 2019-Sep-17 23:00 UTC (project list submission are due a week later):1.

Ensure you can host an Outreachy intern
Understand the commitment to be a mentor. Please read [

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1] [4]

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Ensure we can capture a contribution friction log from your interns.

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We will come back to you with more information about this requirement. This requirement could be that you fill up a specific report for the friction log. Please take this into account along with the Outreachy responsibilities.
Get consensus from your project’s PMC about the previous points and move to the next step.

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Register your project

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If you want help crafting your project proposal, please contact the Apache coordinators: "Matt Sicker" <boards@gmail.com>,. "Awasum Yannick" <yannickawasum@gmail.com>,. "Katia Rojas" <Katia.grojas@gmail.com>.

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in the Outreachy website. You will find the form (required internship project details and optional internship project details) in the following website [2]. The form is pretty detailed; just follow the instructions. Also, you'll find some tips on what makes a good project in [3]. We can review your project proposal before you submit it. In that case, please, send us your proposal including the information required in [2]. Please be as specific as possible when describing your idea. Include the programming language, the tools and skills required, but try not to scare potential students away. They are supposed to learn what's required before the program starts. Use labels, e.g. for the programming language (java, c, c++, erlang, python, brainfuck, ...) or technology area (cloud, xml, web, foo, bar, ...).

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You can see an example project submission at [6].

Curate a list of tasks for your Outreachy project

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[5]. Add an “outreachy19dec” label to issues related to your project. You should include links to search filters listing these issues in your project application. It’s also useful to use a “newbie-friendly” label to distinguish the starter tasks from the larger or more complex project tasks. This will provide tasks for applicants to complete during the application process.

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[4] Contains some additional information (this could be the FAQ page).

P.S.: this email is free to be shared publicly if you want to.

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If your project doesn't use JIRA (e.g.httpd, ooo), you can use the Diversity & Inclusion board to coordinate with your applicants, just use the “Outreachy” component.

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