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UPDATE:

We have de-prioritized reminders about taking the survey. For future editions of the Survey, we should work with the V.P. of Data Privacy to develop a robust and programmatic approach to reach out to people. 

Hi Apache Software Foundation Community, 

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1. Blogpost on survey published (Target date: December 5, 2019)
2. Survey Launch to Committers (Target date: December 5, 2019)
3. Send an ask to pmcs@apache.org to promote in their comms channels (Target date: December 5, 2019)
4. Publish social media messages (Target date: December 5, 2019)
5. Send reminders to individuals (Target date: December 11, 2019 AND December 27, 2019)

NOTE: Reminders have been removed from the survey outreach plan. We won't be sending any more messages to committers@, all mentions of reminders have been strike out. 

Privacy Policy

The Apache Software Foundation has a contract with Bitergia that specifically says that information will be handled following the ASF privacy policy, and that results will only be used to further the goals of The Apache Foundation.

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Yes. The use of individual emails is limited to one invitation per person. and reminders are only sent if a person did not opt-out or already reply to the survey.

☐ We have considered whether we can offer an opt out.

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Yes. This wiki page details information about our LIA and we link to it from the blog post and invitation emails. Select information from our LIA are also directly included in the blog post and invitation emails, such as sending individual emails to provide opt-out ability.

FAQs

Will there be a message to committer@ explaining that they will receive a subsequent message?

Yes, we will add a sentence in the first email saying that we will send one reminder to take the survey if they haven't two weeks after the first invite. 

What is the content of the message to developers soliciting their participation in the survey?

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Hi {FIRSTNAME}, 

The ASF is contacting you directly because we need your participation in the 2020 ASF Community Survey. If you do not wish to participate and do not want to further receive these emails, please opt out in the link provided at the bottom.

Your participation is important because it will provide us with scientific information about our community, and shed light on how we can collaborate better and become more inclusive and diverse. Please take 15 minutes to fill out the 2020 ASF Community Survey. 

{SURVEYURL}

This is your unique link [1], please don’t share it with anyone. All responses will be aggregated and anonymized - and this data will only be used for this 2020 Community Survey.

One of the reasons why we have chosen to email you privately with a unique URL is to let us track the responses in a statistically sound manner. As to ensure that we are handling this process securely and with the right privacy guarantees - we've enlisted a third party (LimeSurvey) with the required expertise and process hygiene. 

You can find information about privacy on the survey’s Confluence page [2] and read more about it in its blogpost [3]. 

The last survey of this kind was implemented in 2016, which means that our existing data about Apache communities is outdated. The 2020 ASF Community Survey is looking to gather scientific data that allows us to understand our community better, both in its demographic composition, and also in collaboration styles and preferences. We want to find areas where we can continue to do great work, and others where we need to provide more support so that our projects can keep growing healthy and diverse. 

The deadline to complete the survey is January 4th, 2020. We will send 2 more reminders before the date. 

Kindly, 
Griselda Cuevas

V.P. of Diversity and Inclusion
The Apache Software Foundation

[1] {SURVEYURL}
[2] Launch Plan - The 2020 ASF Community Survey 135862642
[3] https://s.apache.org/pzol5

PS: We will send another email to remind people to take the survey in two weeks, only people who haven’t taken the survey will receive it. If you do not want to participate in this survey and don't want to receive any more reminders please click the following link:

{OPTOUTURL}

You are receiving this email because you are the owner of an apache.org ID, which means you have a relationship to the ASF Community to which this survey pertains.

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