Current Report (January)

18 Jan 2022

## Description:

- The Diversity and Inclusion VP works in collaboration with a team that contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.

## Issues:

Unclear process for contract review and approval for D&I projects: after signing the "Google Project Sponsorship Agreement" with Google, for the project User Experience Research on new contributors, we had to make a second review with Fundraising and Marketing which should've been done at an earlier stage. The issue was addressed and we initiated extensive discussions during November and December with Google to include Fundraising and Marketing considerations. Thank you so much to Bob Paulin, Joe Brockmeier, Aizhamal Nurmamat Kyzy, Edd Wilder-James, and everyone that contributed to the review of the contract, the amendment, and the successful submission of the amendment. We received on January 18th, confirmation of the successful completion of the contract.

## Activity:

*** Project: Internships for underrepresented groups (Outreachy) ***

We entered week 7 of the round "December 2021 to March 2022". We have 5 ongoing projects with 5 different interns, one per project. Progressing as expected. [1]
Round "May to August 2022" is opened [2]. Community applications should be submitted before February 25, 2022, at 4pm UTC. We have one month to look for new funds for this round. Anyone interested in the project please reach out. You will find a generic presentation about Outreachy here [3].

*** Project: User Experience Research on new contributors ***

Google Project Sponsorship Agreement was signed with Google on October 27th, 2021. The contract was amended on January 18th, 2022.
Google has provided funding of 145K USD for our research project.
Content of the project: The Apache Software Foundation (ASF) will program manage and analyze the status of Diversity & Inclusion within the Foundation and its community of users, members, and committers. The two main tasks are to (i) re-run the contributor survey with minor changes, and (ii) implement an improvement and learn from it using scientific methods.
To execute the project, we will work with Bitergia. I shared the contract with Fundraising, treasurer, Joe, Sally, and Bob on December 13th, 2021, for their review and feedback. I am sending a reminder on January 18th with additional information.
I will work with Matt Sicker on the documentation repository for the project, we have scheduled a meeting on January 19.

*** Project: EDI Website

No updates - no volunteers [4]

*** Operations

no updates.

## Committee members changes:

No new members.

## References

[1] https://www.outreachy.org/outreachy-december-2021-internship-round/

[2] https://www.outreachy.org/blog/2022-01-10/may-2022-call-for-mentoring-communities/

[3] https://cwiki.apache.org/confluence/display/EDI/Outreachy+program+sponsorship

[4] https://issues.apache.org/jira/browse/DI-11

December was not submitted

November (same as October by mistake)

16 Nov 2021

## Description:

- The Diversity and Inclusion VP works in collaboration with a team that contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.

## Issues:

None

## Activity:

*** Project: Internships for underrepresented groups (Outreachy) ***

We continue on the round "December 2021 to March 2022". We finalized the project list period, on October 15th, with 5 projects submitted by different members/contributors of the community. The projects are:
- 2021 December to 2022 March round - Apache - Add Open-Telemetry support for Apache Airflow [1]
- 2021 December to 2022 March round - Apache - Convert Airflow Local Development environment (Breeze) from Bash-based to Python-based [2]
- 2021 December to 2022 March round - Apache - Create REST API for Apache Gora functions [3]
- 2021 December to 2022 March round - Apache - Implement distributed tracing for Apache ActiveMQ Artemis. [4]
- 2021 December to 2022 March round - Apache - Rewrite Github Action workflows to Python [5]
Outreachy organizers communicated to us the current status of our fundings. We have received funds for 1 intern from Amazon, funds for 2 interns from Red hat, and funds for 2 interns from Indeed. A big thank you to our sponsors for supporting us on this program.
The contribution period is opened until November 5th, 4 pm UTC. We have received some contributions from 2 candidates so far.
Jarek Poliuk and Elad organized a workshop for Outreachy candidates on October 14th. Thank you so much Jarek and Elad for the great initiative. The workshop was focused on how the ASF works, how the Apache Airflow projects run, environment setup, what it means to contribute, how to ask for help, what to expect when it comes to response time, expectations, etc. [6]