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Selected Distribution Process 

The 2022 ASF Community Survey is intended to be completed by committers, contributors, and users of any Apache Software Foundation project. We decided to distribute it using the following criteria:

• Committers - We'll submit a personalized email to each apache.org email address with a unique link to take the survey. The responses will be 100% anonymized, unless the individual specifically shares their contact information and gives permission to further contacts to continue the research. 
• Contributors and Users - We'll ask PMCs to directly invite their contributors and users to take the survey by sending notes to their mailing lists. The invite will have a universal link everyone could use to take the survey. All records will be anonymized. 

Below is a description of the software selected for the survey, as well as the Privacy Policy followed. 

Technology Selected 

First and foremost, The Apache Software Foundation entered a very powerful contract with Bitergia for this project, which includes a clear an extensive GDPR annex.  The ASF owns the data, we are only contracting with Bitergia to do the analysis of the input received via LimeSurvey - the selected technology to host the survey and receive anonymized responses. Bitergia does not have access to PII.

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☐ Respond to the legal rights established by the GDPR 

• Yes. DPA clause 5

FAQs

Will there be a message to committer@ explaining that they will receive a subsequent message?

Yes, we will add a sentence in the first email saying that we will send one reminder to take the survey if they haven't two weeks after the first invite. 

What is the content of the message to developers soliciting their participation in the survey?

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Lime Survey will be configured to send emails via Apache's SMTP server.

Will there be a personalized link to the survey?

Yes, each individual receiving the invite directly from Lime Survey will have a unique link that could be used only once. This doesn't compromise anonymity when taking the survey, since we are not correlating answers to unique links. 

Having a unique link helps provide opt-outs from reminders. 

How will non-Apache-id holders be able to request a survey?

We will reach non-committers via three channels: Blogposts in the official apache.org blog and the D&I blog, social media snippets and email shared to PMCs and PPMCs to share through their user and dev lists. These messages will contain a universal link to the survey and anyone who has that link could fill it. 

What will be done with the results?

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