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Thank you for considering mentoring an ASF project! The Incubator PMC appreciates your dedication to guiding new projects on their path to becoming top-level Apache projects. Your role is critical in nurturing healthy communities and helping podlings embrace The Apache Way. We encourage you to reach out on the IPMC general mailing list with any questions or challenges. - andreww: THERE SHOULD BE INSTRUCTIONS, OR A LINK TO INSTRUCTIONS, ABOUT HOW TO REACH OUT Together, we build Apache’s future.

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• Learn and live The Apache Way—incorporating Way—incorporating values like transparency, meritocracy, and collaboration into their project.
• Follow ASF policies on governance, licensing, and releases.
• Encourage a welcoming, active, and sustainable community.
• Assist in creating clear and thoughtful podling reports.
• Ensure reports are submitted on time and sign off on reports.
• Participate in release and graduation votes as part of the Incubator PMC.
• Maintain a presence in mailing lists—answer questions and address issues early.

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• Using GitHub or private channels instead of mailing lists to make decisions. Private, off-list decisions reduce transparency.
• Slow adoption of ASF infrastructure, like mailing lists and issue trackers.
• Overdependence on a single company or individual.
• Misuse of ASF trademarks.
• Lack of contributor onboarding or community growth.
• Misunderstanding of ASF governance or The Apache Way.
• Missing or unclear documentation that blocks new contributors.
• Delays or gaps in reporting.
• Use of non-compliant licenses or dependencies.

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• Lack of transparency or secretive decisions.
• Slow ASF infrastructure adoption.
• Dominance by one company or individual.
• Low community engagement or contributor loss.
• Non-compliance with ASF policies.
• Conflicts or disruptive behavior within the community.
• Legal or licensing concerns.
• Slow to make releases.
• Staying too long more than 3-4 years in the Incubator. andreww: maybe define when 'too long' starts, based on podling graduation history.

Escalate serious issues to the Incubator PMC or ASF officers promptly.

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• Incubator PMC Mailing Lists:
  • General: general@incubator.apache.org
  • Private: private@incubator.apache.org
• ASF Infrastructure: https://infra.apache.org/contact.html
• ASF Conduct Committee: For conduct issues. website or email?ASF Legal Affairs: For licensing or trademark questions. - website or email? https://www.apache.org/legal/
• Incubator Website: https://incubator.apache.org/

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• ASF (Apache Software Foundation): The non-profit organization that oversees Apache projects and their governance.
• Podling: A project incubating within the Apache Incubator, working toward becoming a top-level Apache project.
• PMC (Project Management Committee): A group responsible for the management and oversight of an Apache project.
• PPMC (Podling PMC): The group responsible for the podling’s governance and project management during incubation.
• Incubator PMC: The group that oversees the incubation process and mentors.
• The Apache Way: The ASF’s philosophy emphasizing community-led development, meritocracy, transparency, and openness.
• Lazy Consensus: A decision-making process process in which a lack of objection within a given timeframe implies consent.
• Committer: Generally, a contributor with write access to the project’s code repository. Committers focusing on contributions related to documentation or testing may have limited access to the code repository
  • Release Vote: A formal vote within The ASF to approve a new official release of the software.
• Graduation: The process by which a podling becomes a fully-fledged Apache top-level project.

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andreww: is there any process through which mentors share their experiences and support each other? If there is, there should be a section describing it; if not, maybe there should be. Seems like, without it, we may lose a lot of wisdom and opportunities to mentor a new mentor.
Justin: Not really and yes, that's a good idea.

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