THIS IS A TEST INSTANCE. ALL YOUR CHANGES WILL BE LOST!!!!
Definition: What is it?
OFBiz comes with a master template for a very comprehensive chart of accounts. This can be found in 'Global GL Defaults' under the 'Accounting' tab.
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IMPORTANT NOTE: You need to be careful if you do decide to create your own accounts that they contain all the details required and that they are linked into the relevant configuation for the setup of the GL defaults. This means that if you change an account (eg Inventory) to one of your own - you need to check the GL defaults setup and replace any reference to the Inventory account to the one you have created.
What is it used for?
This Chart of Accounts screen is used to define the list of accounts (or chart) that will be actively used by the company.For example the Global chart of accounts may contain 100 different accounts but only 20 need to be used for your specific business. This means the you need only to create assignments to the accounts that you actively want to use.
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TO DO : Add some example chart of accounts ...Consulting Company / Sales Company / Manufacturing Company ...????
What's on the screen?
TO DO
How do I create a Chart of Accounts?
As mentioned above the chart of accounts for the default organisation (Company) is built up by selecting the accounts that you want to use from the global chart of accounts master template. This means that if you want to create a new account then you need to create it first in the Global Chart of Accounts and then link (or assign) it to the chart of accounts for Company.
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- Select the account Gl Account Id that you need from the drop down box
- Press the 'Create Assignment' button
- The account is added to the Chart of Account
How do I update a Chart of Accounts?
Updating the Chart of Accounts will involve either creating a new assignment or removing an existing one. A new assignment is created using the instructions above. The added complication may be that the account that you need does not exist in the Global Chart of Accounts. As mentioned above it will need to be created and then linked.
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NOTE: If a completely new account is required that does not already exist as part of the Global Chart of Accounts template then it will need to be created as part of the Global template first before it can be used as an assignment in the Organisation Chart of Accounts.
How do I delete a Chart of Accounts?
Accounts are not deleted from the Chart of Accounts - they are simply no longer selected to be used.
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You should only be looking to remove accounts that have not been used. To un-link or un-assign accounts from the default company then use the Entity Data Maintenance from the Webtools menu. Look for the entity 'GlAccountOrganization' and delete the record to remove the link.
How do I update the details for an account in the Chart of Accounts?
Details of the accounts that make up the Chart of Accounts can be accessed from this screen.
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