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1. The  'Create/Update Financial Account' screen is displayed.
2. Keep the default entry of 'Deposit Account' for the Fin Account Type field
3. Keep the default entry of 'Active' for the status field
4. Enter a description (eg ABC Customer Prepaid Account) for the 'Fin Account Name' field
5. Leave the Fin Account Pin field blank (NOTE TO CHECK: I think this is only used in creation of Gift Cards and Certificates..)
6. Leave the Fin Account Code field blank (NOTE TO CHECK: I think this is only used in the creation of Gift Cards and Certificates...)
7. The currency field will be the default currency of Company (eg USD). If this account is to be in another currency (eg EUR) then select it from the drop down list.
8. Leave the Organization Party ID field blank (NOTE TO CHECK: Need to investigate where this is used..)
9. Fill in the Owner Party Id field with the party id of the customer who has the Financial Account (eg DemoCustomer or DemoCustCompany)
10. Fill in the 'Post to Gl Account field' to post the transactions for this financial account to post to a specific GL Account
11. Select the current date from the calendar to fill in the 'From date' field (NOTE: It can be left blank and still appears to work)
12. Leave the 'Thru date' field blank (NOTE TO CHECK: I think this could be used to close or stop the use of an account ..)
13. Leave the default of 'Is Refundable' as 'Y' (NOTE TO CHECK: I think this will allow money to be refunded to this account - eg if you have a return or credit for the customer)
14. Leave the 'Replenish Payment ID' blank (NOTE TO CHECK: Not sure what this is - maybe to automatically replenish account if it gets to a certain limit???)
15. Leave the 'Replenish Level' blank (NOTE TO CHECK: Not sure what this is but probably linked to Replenish Payment ID where you set the limit - eg $100)
16. Press the 'Update' button and message appears saying that the account was successfully created

NOTE: The above process creates the basic financial account detail with a zero available balance but there are further details that can be added via the other financial account sub menus. There are four sub menus which make us the financial account. These are as follows:

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This screen allows you to enter a Party Id and their role for the financial account. It also includes a start and an end date for the party role. (NOTE TO CHECK: Add some examples of party roles - eg 'Approver' or 'Administrator' for credit limits or updates to account. If account belongs to a company then you might want to add a person as a 'Contact' for dealing with the account)

Transactions

This screen allows you to add transactions to the financial account. During the creation process you would either leave the transactions blank as nothing has yet been processed on the account or if it is being used as a statement (eg bank or customer) then you may want to bring in an opening balance. An example of how to bring in an opening balance is shown below:

1. Navigate to the the Financial Account Transactions sub menu 
2. Select 'Adjustment' in the Fin Account Trans Type Id field
3. Leave the 'Party Id' field blank
4. Fill in the 'Transaction Date' field (NOTE TO CHECK: Does it need to be the same date or later than the opening date of the Financial Account???)
5. Fill in the 'Entry Date' field (NOTE TO CHECK: Need to check exactly what this is - is it the date the transaction is entered or is it the date the transaction is processed???)
6. Fill in the 'Amount' field with the transaction amount (Eg. In our case this is the opening balance such as 353.88 - dont think we need the $ sign)
7. Leave the 'Payment Id' field blank
8. Leave the 'Order Id' field blank
9. Leave the 'Order Item Seq Id' field blank
10. Leave the 'Reason Enum Id' field blank (NOTE TO CHECK: This could be useful in identifying transactions to a greater level of detail....)
11. Fill in the 'Comments' field (Eg: Opening Balance from XYZ Statement)
12. Press the 'Add' button and the transaction will be displayed at the bottom of the screen

NOTE: When you now view the Financial Account detail the 'Actual Balance' and 'Available Balance' fields will show the entered opening balance (eg 353.88)

Authorisations

An authorisation is a temporary transaction showing a committment to take money from a financial account. It is like a 'transaction in progress' where there can be delay between when you buy something and the time it actually appears on your statement. (NOTE:This could be very useful in ensuring that customers are not overcommitted and keeping within their approved credit limits.)

Authorisations can be time limit specific meaning that they are valid can be controlled by entering a start and end date. They can also be expired.

NOTE TO CHECK: What happens if an authorisation makes the available balance go negative but actual balance is still positive as transaction is not yet fully processed....???

To enter an authorisation

1. Enter an amount in the 'Amount' field (Eg 1000)
2. Leave the 'Currency' field blank as the default currency will be used
3. Enter a date in the 'Authorisation Date' field
4. Leave the 'From Date' field blank
5. Leave the 'Thru Date' field blank
6. Press the 'Add' button

NOTE: When you now view the Financial Account detail the 'Actual Balance' and 'Available Balance' fields will be different.

To expire

How to I update a financial account?

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