THIS IS A TEST INSTANCE. ALL YOUR CHANGES WILL BE LOST!!!!
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- Information on adding new Committers/PPMC PMC members to Apache Juneau.
The Apache Juneau team does not differentiate between Committers and PMC members. Any member of the PMC can propose a new member of the PMC.
Summary
The general process is as follows:
- Discussion
- Call a vote
- Close the vote
- Invite the new committer
If they accept, then do:
- Accept the committer
- Wait until we see that receipt of CLA is recorded
- Request creation of the committer account
- Now wait until root says it is done
- PMC Chair to enable svn and other access
- Add committer to the appropriate groups in JIRA and CWiki
- Notify the committer of completion
- If committer is also to be a PMC member, PMC Chair sends email to board@ asking for acknowledgement of new PMC member
- Announce the new committer
Discussion
Before approving membership, it's assumed that the person has actively contributed through this process:
https://cwiki.apache.org/confluence/display/JUNEAU/Contributing+for+Non-committers
Once it's been shown that the member submits good work, the team can invite them to be a full member.
The Apache Juneau team does not differentiate between Committers and PPMC members. However, PPMC membership must undergo an additional lazy consensus vote to the IPMC to become official.
Any member of the PPMC can propose a new member of the PPMC. The proposal should be discussed in private on the PPMC private alias:
To: private@juneau.apache.org |
Jane Doe PMC membership I'd like to discuss adding Joe Bob as a |
PMC member. State reason why. |
Call for vote
If there is consensus that the proposed member is suitable, then there should be a formal vote in the PPMC PMC private alias:
To: private@juneau.apache.org I'm pleased to be calling this vote for inviting Joe Bob [Jane Doe] to be a member of the Juneau PPMCPMC. State reason why. |
Close the vote
If the vote is successful, the proposer should send a message to the PPMC PMC private alias.
To: private@juneau private@juneau.apache.org Voting for PPMC PMC membership for Joe Bob [Jane Doe] is now closed. The vote has passed with the following tally: John Smith, PPMCPMC, +1 |
The message id of the [VOTE][RESULT] message should be preserved for notifying the Incubator PMC.
The nominating PPMC member should send a message to the IPMC (private@incubator.apache.org) with a reference to the vote result's message id of the following form:
Board notification
Adding a new PMC member requires sending an email notification to the Board's mailing list and the PMC's private mailing list and waiting 72 hours. Once the notification appears in the archives, an invitation may be sent out 72 hours later (unless a Director objects to the nomination). The detailed process can be found in the June 2013 board minutes under section "7 G. Amend the Procedure for PMC Membership Changes"
Do NOT send an unconditional invite to the potential member before the 72 hour NOTICE period has expired! It would be very awkward if the invite has to be withdrawn if the board objects.
This notification may be sent by the PMC Chair, or by any other PMC member if they include a link to the formal PMC decision or vote on their private@ list.
Ensure the PMC private list is copied - but do not Cc the potential member. For example:
To: board@apache.org [NOTICE] Jane Doe for Juneau PMC Juneau proposes to invite [Jane Doe](janedoe) to join the PMC. (include if a vote was held) To: private@incubator.apache.org Joe Bob has been voted as a new member of the Juneau PPMC. The vote result is at: <reference to RESULT VOTE above> |
It should noted that there is a grace period of 72 hours from when the above NOTICE is sent to the Incubator PMC to when the proposed member is formally invited. This is an important part of the overall process. Failure to do this can result in an embarassing situation embarrassing situation for people involved.
Committer Invite
After 72 hours, Joe Bob should be invited to join the PPMCPMC, using a sample message like this:
To: joebob@apache janedoe@apache.org invited to join the Juneau PPMC!Dear Joe Bob In recognition of your demonstrated commitment to, and alignment with, the goals of the Apache Juneau project, the Juneau PPMC has voted to offer you membership in the Juneau PPMC ("Podling Project Management Committee"). Please let us know if you accept by subscribing to the private alias [by sending mail to private-subscribe@juneau.incubator.apache.org], and posting a message to private@juneau.incubator.apache.org. The PPMC is the Incubator podling version of a project PMC ("Project Management Committee") that for every top-level project is tasked by the Apache Board of Directors with official oversight and binding votes in that project. When Juneau graduates from the Incubator to a top-level project, the project PMC is usually formed from the membership of the PPMC. Note that while participation in the PMC after graduation is not guaranteed, simply continuing your constructive and active participation is usually sufficient. As a PPMC member, and later as a PMC member, you are responsible for continuing the general project, code, and community oversight that you have exhibited so far. The votes of the PPMC are not legally binding; votes of the Incubator PMC are. However, many of the PPMC members are also Incubator PMC members, so they implicitly cast binding votes when we vote on PPMC issues. While this is an important legal distinction, it shouldn't enter your thinking when working on the PPMC - members should treat every decision as if it were legally binding for the ASF. Also, in day-to-day activities, the Incubator PMC member vs PPMC member distinction should be invisible -- we are peers. All PPMC members are subscribed to the project's private mail list, which is used to discuss issues unsuitable for an open, public forum, such as people issues (e.g. new committers, problematic community members, etc.), security issues, and the like. It can't be emphasized enough that care should be taken to minimize the use of the private list, discussing everything possible on the appropriate public list. The private PPMC list is *private* - it is strictly for the use of the PPMC. Messages are not to be forwarded to anyone else without the express permission of the PPMC. Also note that any Member of the Foundation has the right to review and participate in any PPMC or PMC list, as a PMC and PPMC are acting on behalf of the Membership. Finally, the PPMC (and assuming graduation, the PMC) is not meant to create a hierarchy within the committership or the community. In fact, a goal is to add all committers over time to the PPMC/PMC, as our belief is that those who do the work should get a binding vote. Therefore, in our day-to-day interactions with the rest of the community, we continue to interact as peers, where every reasonable opinion is considered, and all community members are invited to participate in our public voting. If there ever is a situation where the PMC/PPMC's view differs significantly from that of the rest of the community, this is a symptom of a problem that needs to be addressed. With the expectation of your acceptance, welcome! The Apache Juneau PPMCp.s. Additional information on Committers and PPMC membership information here: http://www.apache.org/dev/new-committers-guide.html |
Once the proposed member has accepted, the moderator for the PPMC mail alias will accept the new member's subscription request.
The nominating member should also update the PPMC membership section of the Podling's status file. For projects which choose to always make new committers also PPMC members, simply updating the committer list and ensuring that a statement such as "The PPMC consists of all the committers and mentors listed here" is generally sufficient.
PMC! Hello [Jane Doe], The Juneau Project Management Committee (PMC) Being a committer enables you to more easily make Being a committer does not require you to Of course, you can decline and instead remain as a A. This personal invitation is a chance for you to B. If you accept, the next step is to register an iCLA: 2. Instructions for its completion and return to 3. When you transmit the completed iCLA, request When recording of your iCLA is noticed, you will |
Committer Accept
This is the followup email after the new committer has accepted the invitation:To: janedoe@foo.net Welcome. Here are the next steps. After that we will make You need to send a Contributor License Agreement to the ASF. You need to choose a preferred ASF user name and alternatives. Please notify us when you have submitted the CLA and by what means We will arrange for your Apache user account when the CLA has After that is done, please make followup replies to the juneau-dev list. The developer section of the website describes the roles and provides other The incubator also has some useful information for new committers Just as before you became a committer, participation in any ASF community Yours, |
Committer Account Creation
Follow the instructions here.
In summary:
If the ICLA identifies the project and a valid Apache id, and the [RESULT][VOTE] message has been posted to the PMC private list, then the account creation request is made by the secretary or assistant who files the ICLA. Otherwise, the new account request should be made by the PMC Chair (or any ASF Member if the chair is unavailable).
The PMC chair needs to use the ASF New Account Request form to send a new account request. Members may use ASF New Account Request page for ASF members to use. For elections held on public lists, please supply the mail-archives.apache.org url. For private lists, you can use the Mail Search tool to locate the appropriate url.
Committer Done
After the committer account is established.
To: private@juneau.apache.org, janedoe@foo.net As you know, the ASF Infrastructure has set up your Please follow the instructions to set up your SSH, Please subscribe to the Juneau Project Management You have commit access to specific sections of the Juneau has various resources at: The general "committers" at: If you have any questions during this phase, then please see the following resources: Apache developer's pages: http://www.apache.org/dev/ Documentation is maintained by volunteers and hence can be out-of-date and incomplete - of course A PMC member will announce your election to the dev list soon. |
Committer Announce
This is the email to announce to juneau-dev once the account has been created.
To: dev@juneau.apache.org The Project Management Committee (PMC) for Apache Juneau (add specific details here) Being a committer enables easier contribution to the |
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