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Once it's been shown that the member submits good work, the team can invite them to be a full member.
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To: private@juneau.apache.org [DISCUSS] Jane Doe PMC membership I'd like to discuss adding Joe Bob as a PMC member. State reason why. |
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If there is consensus that the proposed member is suitable, then there should be a formal vote in the PMC private alias:
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To: private@juneau.apache.org [VOTE] Jane Doe PMC membership
I'm pleased to be calling this vote for inviting [Jane Doe] to be a member of the Juneau PMC.
This vote will be open at least until 04-May-2016 1:30pm and passes if a majority of at least three +1 Apache Juneau PMC votes are cast. (needs to be at least 72 weekday hours)
[ ] +1 Approve invitation [ ] 0 I don't feel strongly about it, but don't object [ ] -1 Do not approve invitation because... State reason why. |
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If the vote is successful, the proposer should send a message to the PMC private alias.
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To: private@juneau.apache.org [VOTE][RESULT] Jane Doe PMC membership Voting for PMC membership for [Jane Doe] is now closed. The vote has passed with the following tally: John Smith, PMC, +1 ... |
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Ensure the PMC private list is copied - but do not Cc the potential member. For example:
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To: board@apache.org Cc: private@juneau.apache.org [NOTICE] Jane Doe for Juneau PMC Juneau proposes to invite [Jane Doe](janedoe) to join the PMC. (include if a vote was held) The vote result is available here: https://lists.apache.org/... |
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After 72 hours, Joe Bob should be invited to join the PMC, using a sample message like this:
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To: janedoe@apache.org Cc: private@juneau.apache.org You're invited to join the Juneau PMC! Hello [Jane Doe], The Juneau Project Management Committee (PMC) hereby offers you committer privileges to the project as well as membership in the PMC. These privileges are offered on the understanding that you'll use them reasonably and with common sense. We like to work on trust rather than unnecessary constraints. Being a committer enables you to more easily make changes without needing to go through the patch submission process. Being a PMC member enables you to guide the direction of the project. Being a committer does not require you to participate any more than you already do. It does tend to make one even more committed. You will probably find that you spend more time here. Of course, you can decline and instead remain as a contributor, participating as you do now. A. This personal invitation is a chance for you to accept or decline in private. Either way, please let us know in reply to the private@juneau.apache.org address only. B. If you accept, the next step is to register an iCLA: 1. Details of the iCLA and the forms are found through this link: http://www.apache.org/licenses/#clas 2. Instructions for its completion and return to the Secretary of the ASF are found at http://www.apache.org/licenses/#submitting 3. When you transmit the completed iCLA, request to notify the Apache Juneau and choose a unique Apache id. Look to see if your preferred id is already taken at http://people.apache.org/committer-index.html This will allow the Secretary to notify the PMC when your iCLA has been recorded. When recording of your iCLA is noticed, you will receive a follow-up message with the next steps for establishing you as a committer. |
PMC Accept
This is the followup email after the new committer has accepted the invitation:
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To: janedoe@foo.net Cc: private@juneau.apache.org Subject: Re: invitation to become Juneau PMC member
Welcome. Here are the next steps. After that we will make an announcement to the juneau-dev list. You need to send a Contributor License Agreement to the ASF. Normally you would send an Individual CLA. If you also make contributions done in work time or using work resources then see the Corporate CLA. Ask us if you have any issues. http://www.apache.org/licenses/#clas You need to choose a preferred ASF user name and alternatives. In order to ensure it is available you can view a list of taken ids at http://people.apache.org/committer-index.html Please notify us when you have submitted the CLA and by what means you did so. This will enable us to monitor its progress. We will arrange for your Apache user account when the CLA has been recorded. After that is done, please make followup replies to the juneau-dev list. We generally discuss everything there and keep the private@juneau.apache.org list for occasional matters which must be private. The developer section of the website describes the roles and provides other resources: http://www.apache.org/foundation/how-it-works.html http://www.apache.org/dev/ The incubator also has some useful information for new committers in incubating projects: http://incubator.apache.org/guides/committer.html http://incubator.apache.org/guides/ppmc.html Just as before you became a committer, participation in any ASF community requires adherence to the ASF Code of Conduct: https://www.apache.org/foundation/policies/conduct.html Yours, The Apache Juneau PMC |
PMC Account Creation
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After the committer account is established.
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To: private@juneau.apache.org, janedoe@foo.net Account request: Jane Doe As you know, the ASF Infrastructure has set up your committer account as the username '[janedoe]'. Please follow the instructions to set up your SSH, svn password, svn configuration, mail forwarding, etc. http://www.apache.org/dev/#committers Please subscribe to the Juneau Project Management Committee mailing list private@juneau.apache.org. You have commit access to specific sections of the ASF repository, as follows: Juneau has various resources at: https://gitbox.apache.org/repos/asf/juneau.git https://gitbox.apache.org/repos/asf/juneau-website.git The general "committers" at: https://svn.apache.org/repos/private/committers If you have any questions during this phase, then please see the following resources: Apache developer's pages: http://www.apache.org/dev/ Naturally, if you don't understand anything be sure to ask us on the Juneau dev mailing list. Documentation is maintained by volunteers and hence can be out-of-date and incomplete - of course you can now help fix that. A PMC member will announce your election to the dev list soon. |
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This is the email to announce to juneau-dev once the account has been created.
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To: dev@juneau.apache.org New PMC member: Jane Doe The Project Management Committee (PMC) for Apache Juneau has invited [Jane Doe] to become a member and we are pleased to announce that he has accepted. (add specific details here) Being a committer enables easier contribution to the project since there is no need to go via the patch submission process. This should enable better productivity. Being a PMC member enables assistance with the management and to guide the direction of the project. |
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