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Comment: clarification of new committer process

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  1. Discussion
  2. Call a vote
  3. Close the vote
  4. Invite the new committer

If they accept, then do:

  1. If committer is also to be a PMC member, nominator sends email to board@ asking for acknowledgement of new PMC member
  2. Wait 72 hours for lazy acceptance by the board
  3. If the candidate is already a committer on another project, accept the committer and skip to step 8
  4. Accept the committer and request they file an ICLA, notifying the PMC and choosing an available Apache id
  5. Wait until we see that receipt of iCLA (Individual Contributor License Agreement) is recorded
  6. Request creation of the committer account if not already done by Secretary
  7. Now wait until root says it is done
  8. PMC Chair to enable svn and other access
  9. Add committer to the appropriate groups in JIRA and CWiki
  10. Notify the committer of completionIf committer is also to be a PMC member, PMC Chair sends email to board@ asking for acknowledgement of new PMC member
  11. Announce the new committer

Discussion

Before approving membership, it's assumed that the person has actively contributed through this process:
https://cwiki.apache.org/confluence/display/JUNEAU/Contributing+for+Non-committers

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To: janedoe@apache.org
Cc: private@juneau.apache.org
You're invited to join the Juneau PMC!

Hello [Jane Doe],

The Juneau Project Management Committee (PMC)
hereby offers you committer privileges to the project
as well as membership in the PMC. These privileges are
offered on the understanding that you'll use them
reasonably and with common sense. We like to work on trust
rather than unnecessary constraints.

Being a committer enables you to more easily make
changes without needing to go through the patch
submission process. Being a PMC member enables you
to guide the direction of the project.

Being a committer does not require you to
participate any more than you already do. It does
tend to make one even more committed. You will
probably find that you spend more time here.

Of course, you can decline and instead remain as a
contributor, participating as you do now.

A. This personal invitation is a chance for you to
accept or decline in private. Either way, please
let us know in reply to the private@juneau.apache.org
address only.

B. If you accept, the next step is to register an iCLA if you do not have an Apache id.

If you have an Apache id, let the PMC know by return email what your id is.

1. If you do not have an Apache id, details :
1. Details of the iCLA and the forms are found
through this link: http://www.apache.org/licenses/#clas

2. Instructions for its completion and return to
the Secretary of the ASF are found at
http://www.apache.org/licenses/#submitting

3. When you transmit the completed iCLA, request
to notify the Apache Juneau and choose a
unique Apache id. Look to see if your preferred
id is already taken at
http://people.apache.org/committer-index.html
This will allow the Secretary to notify the PMC
when your iCLA has been recorded.

When recording of your iCLA is noticed, you will
receive a follow-up message with the next steps for
establishing you as a committer.


PMC Accept

This is the followup email after the new committer has accepted the invitation:
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To: janedoe@foo.net
Cc: private@juneau.apache.org
Subject: Re: invitation to become Juneau PMC member

Welcome. Here are the next steps. After that we will make
an announcement to the juneau-dev list.

You need to have an Apache id. If you do not already have one,
you will need to send an individual Contributor License Agreement to the ASF.
Normally you would send an Individual CLA. If you also make
contributions done in work time or using work resources then
see the Corporate consult with your company to see if they want to file a corporate CLA.
Ask us (the PMC) if you have any issuesquestions.

http://www.apache.org/licenses/#clas

You need to choose a preferred ASF user name and alternatives.
In order to ensure it is available you can view a list of taken ids at
http://people.apache.org/committer-index.html

Please notify us when you have submitted the iCLA and by what means
you did so. This will enable us to monitor its progress.

We will arrange for your Apache user account when the iCLA has
been recorded.

After that is done, please make followup replies to the dev@juneau.apache.org list.
We generally discuss everything there and keep the
private@juneau.apache.org list for occasional matters which must be private.

Most important links for developers can be found here:
http://juneau.apache.org/index.html#community.html

The developer section of the Apache website describes the roles and provides other
resources:
http://www.apache.org/foundation/how-it-works.html
http://www.apache.org/dev/

Just as before you became a committer, participation in any ASF community
requires adherence to the ASF Code of Conduct:
https://www.apache.org/foundation/policies/conduct.html

Best regards,
The Apache Juneau PMC

PMC Account Creation

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