This document provides:
- Information on adding new Committers/PMC members to Apache Juneau.
The Apache Juneau team does not differentiate between Committers and PMC members. Any member of the PMC can propose a new member of the PMC.
Summary
The general process is as follows:
- Discussion
- Call a vote
- Close the vote
- Invite the new committer
If they accept, then do:
- If committer is also to be a PMC member, nominator sends email to board@ asking for acknowledgement of new PMC member
- Wait 72 hours for lazy acceptance by the board
- If the candidate is already a committer on another project, accept the committer and skip to step 8
- Accept the committer and request they file an ICLA, notifying the PMC and choosing an available Apache id
- Wait until we see that receipt of iCLA (Individual Contributor License Agreement) is recorded
- Request creation of the committer account if not already done by Secretary
- Now wait until root says it is done
- PMC Chair to enable svn and other access
- Add committer to the appropriate groups in JIRA and CWiki
- Notify the committer of completion
- Announce the new committer
Discussion
Before approving membership, it's assumed that the person has actively contributed through this process:
https://cwiki.apache.org/confluence/display/JUNEAU/Contributing+for+Non-committers
Once it's been shown that the member submits good work, the team can invite them to be a full member.
Round Rectangle | ||||||||
---|---|---|---|---|---|---|---|---|
| ||||||||
To: private@juneau.apache.org I'd like to discuss adding Joe Bob as a PMC member. State reason why. |
Call for vote
If there is consensus that the proposed member is suitable, then there should be a formal vote in the PMC private alias:
Round Rectangle | ||||||||
---|---|---|---|---|---|---|---|---|
| ||||||||
To: private@juneau.apache.org I'm pleased to be calling this vote for inviting [Jane Doe] to be a member of the Juneau PMC. State reason why. |
Close the vote
If the vote is successful, the proposer should send a message to the PMC private alias.
Round Rectangle | ||||||||
---|---|---|---|---|---|---|---|---|
| ||||||||
To: private@juneau.apache.org Voting for PMC membership for [Jane Doe] is now closed. The vote has passed with the following tally: John Smith, PMC, +1 |
Board notification
Adding a new PMC member requires sending an email notification to the Board's mailing list and the PMC's private mailing list and waiting 72 hours. Once the notification appears in the archives, an invitation may be sent out 72 hours later (unless a Director objects to the nomination). The detailed process can be found in the June 2013 board minutes under section "7 G. Amend the Procedure for PMC Membership Changes"
Do NOT send an unconditional invite to the potential member before the 72 hour NOTICE period has expired! It would be very awkward if the invite has to be withdrawn if the board objects.
This notification may be sent by the PMC Chair, or by any other PMC member if they include a link to the formal PMC decision or vote on their private@ list.
Ensure the PMC private list is copied - but do not Cc the potential member. For example:
Round Rectangle | ||||||||
---|---|---|---|---|---|---|---|---|
| ||||||||
To: board@apache.org Juneau proposes to invite [Jane Doe](janedoe) to join the PMC. (include if a vote was held) |
It should noted that there is a grace period of 72 hours from when the above NOTICE is sent to the Incubator PMC to when the proposed member is formally invited. This is an important part of the overall process. Failure to do this can result in an embarrassing situation for people involved.
PMC Invite
After 72 hours, Joe Bob should be invited to join the PMC.
Sample message for new Apache members:
Round Rectangle | ||||||||
---|---|---|---|---|---|---|---|---|
| ||||||||
To: janedoe@gmail.com Hello [Jane Doe], The Juneau Project Management Committee (PMC) Being a committer enables you to more easily make Being a committer does not require you to Of course, you can decline and instead remain as a A. This personal invitation is a chance for you to B. If you accept, the next step is to register an iCLA if you do not have an Apache id. If you have an Apache id, let the PMC know by return email what your id is. 1. If you do not have an Apache id, details of the iCLA and the forms are found 2. Instructions for its completion and return to 3. When you transmit the completed iCLA, request When recording of your iCLA is noticed, you will |
Sample message for existing Apache members:
Round Rectangle | ||||||||
---|---|---|---|---|---|---|---|---|
| ||||||||
To: janedoe@apache.org Hello [Jane Doe], The Juneau Project Management Committee (PMC) Being a committer enables you to more easily make Being a committer does not require you to Of course, you can decline and instead remain as a This personal invitation is a chance for you to |
PMC Accept
Round Rectangle | ||||||||
---|---|---|---|---|---|---|---|---|
| ||||||||
To: janedoe@gmail.com Welcome. Here are the next steps. After that we will make You need to have an Apache id. If you do not already have one, http://www.apache.org/licenses/#clas You need to choose a preferred ASF user name and alternatives. Please notify us when you have submitted the iCLA and by what means We will arrange for your Apache user account when the iCLA has After that is done, please make followup replies to the dev@juneau.apache.org list. Most important links for developers can be found here: The developer section of the Apache website describes the roles and provides other Just as before you became a committer, participation in any ASF community Best regards, |
PMC Account Creation
For new Apache members:
Request new account for new member:
https://whimsy.apache.org/officers/acreqFollow the instructions here.
For new and existing Apache members:
- Make sure user is listed on this page to ensure iCLA has been received.
https://svn.apache.org/repos/private/foundation/officers/iclas.txt - Add user to Juneau project using Whimsy
https://whimsy.apache.org/roster/committee/juneau - Add user permissions to edit the Confluence pages:
https://cwiki.apache.org/confluence/spaces/editspacepermissions.action?key=JUNEAU - Add user to list of developers in juneau-root/pom.xml.
- Add user to list of members in juneau-website/templates/community.html.
PMC Done
After the committer account is established, send the following message:
Message for new Apache members:
Round Rectangle | ||||||||
---|---|---|---|---|---|---|---|---|
| ||||||||
To: private@juneau.apache.org, janedoe@foo.net As you know, the ASF Infrastructure has set up your Please follow the instructions to set up your SSH, Please subscribe to the Juneau Project Management You have commit access to specific sections of the The general "committers" at: If you have any questions during this phase, then please Naturally, if you don't understand anything be sure to ask us on the Juneau dev mailing list. Documentation is maintained by volunteers and hence can be out-of-date and incomplete - of course A PMC member will announce your election to the dev list soon. |
Message for existing Apache members:
Round Rectangle | ||||||||
---|---|---|---|---|---|---|---|---|
| ||||||||
To: private@juneau.apache.org, janedoe@apache.org Welcome to Apache Juneau! Please subscribe to the Juneau Project Management You have commit access to specific sections of the The general "committers" at: If you have any questions during this phase, then please Naturally, if you don't understand anything be sure to ask us on the Juneau dev mailing list. Documentation is maintained by volunteers and hence can be out-of-date and incomplete - of course A PMC member will announce your election to the dev list soon. |
PMC Announce
This is the email to announce to juneau-dev once the account has been created.
Round Rectangle | ||||||||
---|---|---|---|---|---|---|---|---|
| ||||||||
To: dev@juneau.apache.org The Project Management Committee (PMC) for Apache Juneau (add specific details here) Being a committer enables easier contribution to the |