THIS IS A TEST INSTANCE. ALL YOUR CHANGES WILL BE LOST!!!!
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There is no specific ACK or invitation email template, so this varies widely by PMC Chair.
New PMC Chair
See improvement plan - done!
Owner Docs https://apache.org/dev/pmc.html#newchair The guide explains briefly how to use Whimsy to submit the chair change resolution. It also includes apparently outdated instructions to update the /foundation/ web page listing all VPs.
Owner Tool Whimsy's chair change template, accessible from Add Item to an agenda.
User ACK Email The Secretary uses Whimsy after a meeting's conclusion to send a brief email to new Chairs cc: board@ welcoming to officer position. https://github.com/apache/whimsy/blob/master/www/board/agenda/views/actions/todos.json.rb The email includes a link to the useful if wordy actual introduction/requirements of a VP position: https://svn.apache.org/repos/private/foundation/officers/advice-for-new-pmc-chairs.txt
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There are also ASF-private onboarding processes for Membership, some Officers, and Directors not covered here.
Other Source URLs About Onboarding
| Onboarding? | Topic | Role | Description | URL / Directory |
| Sign ICLA | Howto User | webpage | How To submit ICLA and related docus | https://www.apache.org/licenses/contributor-agreements.html#submitting |
| Howto Owner | New Account | webpage | How To setup new committer accounts; Links to general CLAs page: https://apache.org/licenses/#clas | https://apache.org/dev/pmc.html#newcommitter |
| Howto Owner | New Account | webpage | How To setup new committer accounts. | https://infra.apache.org/managing-committers.html |
| Howto Owner | New Account | webpage | Tool & Email: to PMC, root about newly requested account | https://whimsy.apache.org/officers/acreq.cgi |
| To: New PMC Chair | New Chair | secretary | Email: To new PMC Chair(s) | https://github.com/apache/whimsy/blob/master/www/board/agenda/views/actions/todos.json.rb |
| New PMC Chair | New Chair | secretary | Link included in email to new PMC VPs/Chairs | https://svn.apache.org/repos/private/foundation/officers/advice-for-new-pmc-chairs.txt (ASF private link) |
| Howto Owner | New Committer | webpage | How To add new committers to project | https://apache.org/dev/pmc.html#karma |
| Howto Owner | New Committer | webpage | How To add new committers to project | https://apache.org/dev/pmc.html#SVNaccess |
| Howto User | New Committer | webpage | Info for new committers, linked from some places | https://infra.apache.org/committers.html |
| Howto User | New Committer | webpage | Info for new committers, linked from some places | https://infra.apache.org/new-committers-guide.html |
| Howto Owner | New PMC | webpage | Includes text saying "New PMC members are required to read the PMC Branding Responsibilities." No template for onboarding provided | https://apache.org/dev/pmc.html#newpmc |
| To: root | New Account | secretary | Email: [FORM] account request... | https://github.com/apache/whimsy/blob/master/www/secretary/workbench/templates/acreq.erb |
| To: Submitter | New Account | secretary | ACK ICLA, no account made because not asked by PMC | https://github.com/apache/whimsy/blob/master/www/secretary/workbench/templates/icla.erb |
| To: Submitter | New Account | secretary | ACK additional ICLA, with reminder how to reset password for id | https://github.com/apache/whimsy/blob/master/www/secretary/workbench/templates/icla2.erb |
| To: Submitter | New Account | secretary | NAK document submitted was incomplete, links: https://www.apache.org/licenses/#submitting | https://github.com/apache/whimsy/blob/master/www/secretary/workbench/templates/incomplete.erb |
| To: Submitter | New Account | secretary | NAK doc because no public key found | https://github.com/apache/whimsy/blob/master/www/secretary/workbench/templates/pubkey.erb |
| To: Submitter | New Account | secretary | NAK ICLA because copy already found; talk to PMC with questions | https://github.com/apache/whimsy/blob/master/www/secretary/workbench/templates/resubmit.erb |
| To: Submitter, also to dev@project | New Committer | PMC members | ComDev site (not linked elsewhere) provides some sample emails to send both to a new committer as well as other template emails during the whole vote - create - announce process. | https://community.apache.org/newcommitter.html#committer-invite-template |
| To: Submitter | New Committer | secretary | ACK ICLA, account was requested, wait; links https://www.apache.org/foundation/how-it-works.html#developers | https://github.com/apache/whimsy/blob/master/www/secretary/workbench/templates/icla-account-requested.erb |
| To: Submitter | New Committer | secretary | ACK ICLA, account not requested, tells to ask PMC for help with getting allowable ID name | https://github.com/apache/whimsy/blob/master/www/secretary/workbench/templates/icla-invalid-id.erb |
| To: Submitter | New Committer | secretary | ACK ICLA, please ask your PMC to complete making your ID | https://github.com/apache/whimsy/blob/master/www/secretary/workbench/templates/icla-pmc-notified.erb |