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Apache Incubator Mentor Onboarding

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• Control or direct podling decisions — - communities govern themselves, following The Apache Way.
• Act as project managers or primary contributors.
• Make unilateral governance or policy decisions.
• Replace the Incubator PMC or ASF officers.
• Handle all conflicts independently — - escalate serious issues as needed.
• Keep key discussions or decisions private — - always promote transparency.
• Speak on behalf of the podling — - the community should represent itself.
• Override community consensus — - mentors advise, not dictate.

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The following references provide essential guidance for mentoring in the Apache Incubator. They cover governance, policies, and best practices for supporting podlings.

• Apache Incubator Website — - The main entry point for information about the Incubator, including current podlings, policies, and documentation.

• Mentor Handbook -  The central reference tying together all mentor responsibilities, guidance, and training materials.

• Incubator General Mailing List — - The open list for discussions about incubation, mentoring, and podling progress. A valuable channel for sharing experiences and asking questions.

• Incubator Policy — - Defines the formal rules of incubation, including podling requirements, releases, and graduation.

• Mentor Responsibilities — - Outlines the expected duties of mentors, including reporting, voting, and community guidance.

• The Apache Incubator Cookbook — - Practical, step-by-step advice for podlings and mentors on common tasks and challenges.

• ASF Maturity Model — - Framework to evaluate a podling’s readiness for graduation based on community and process maturity.

• The Apache Way — - Core ASF philosophy: meritocracy, transparency, open collaboration, and community-driven governance.

• Best Practices for Mentors — - Guidance on effective mentoring approaches, with real-world advice for supporting podlings.

• ASF Infrastructure Wiki — - Information on mailing lists, version control, issue trackers, and other ASF-provided infrastructure.

• ASF Legal Resources — - Policies on licensing, IP clearance, and handling third-party code.

• Distribution Guide — - Instructions for properly publishing and distributing releases under ASF rules.

• Assembling License and Notice Files — - Requirements and examples for creating compliant LICENSE and NOTICE files.

• ASF 3rd Party Licensing Policy — - Clarifies what third-party dependencies may be included in ASF projects and under which conditions.

• Apache Voting Guide — - Explains ASF voting processes, including consensus, majority votes, and binding vs. non-binding votes.

• ASF Code of Conduct — - Sets expectations for respectful, inclusive behavior across ASF projects.

• Retiring Podlings — - Outlines the process for retiring inactive or stalled podlings from the Incubator.

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In addition to the written resources above, the Incubator provides some draft interactive training materials for Mentors and IPMC members. These resources help reinforce best practices and prepare you for mentoring podlings effectively:

• IPMC Mentor Quiz — - Knowledge check on mentor responsibilities and ASF processes.

• IPMC Mentor Scenarios — - Practical mentoring challenges and decision-making exercises.

• IPMC Incubator Quiz — - Knowledge check on Incubator policies, reporting, and processes.

• IPMC Scenarios — - Case studies on incubation challenges such as graduation readiness, community health, and governance.

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