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- Discussion
- Call a vote
- Close the vote
- Invite the new committer
If they accept, then do:
- If committer is also to be a PMC member, nominator sends email to board@ asking for acknowledgement of new PMC member
- Wait 72 hours for lazy acceptance by the board
- If the candidate is already a committer on another project, accept the committer and skip to step 8
- Accept the committer and request they file an ICLA, notifying the PMC and choosing an available Apache id
- Wait until we see that receipt of iCLA (Individual Contributor License Agreement) is recorded
- Request creation of the committer account if not already done by Secretary
- Now wait until root says it is done
- PMC Chair to enable svn and other access
- Add committer to the appropriate groups in JIRA and CWiki
- Notify the committer of completionIf committer is also to be a PMC member, PMC Chair sends email to board@ asking for acknowledgement of new PMC member
- Announce the new committer
Discussion
Before approving membership, it's assumed that the person has actively contributed through this process:
https://cwiki.apache.org/confluence/display/JUNEAU/Contributing+for+Non-committers
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To: private@juneau.apache.org I'd like to discuss adding Joe Bob Jane Doe as a PMC member. State reason why. |
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Adding a new PMC member requires sending an email notification to the Board's mailing list and copying the PMC's private mailing list and waiting 72 hours. Once the notification appears in the archives, an invitation may be sent out 72 hours later (unless a Director objects to the nomination). The detailed process can be found in the June 2013 board minutes under section "7 G. Amend the Procedure for PMC Membership Changes"
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To: board@apache.org Juneau proposes to invite [Jane Doe](janedoe) to join the PMC. (include if a vote was held) |
It should noted that there is a grace period of 72 hours from when the above NOTICE is sent to the Incubator PMC to board to when the proposed member is formally invited. This is an important part of the overall process. Failure to do this can result in an embarrassing situation for people involved.
PMC Invite
After 72 hours, Joe Bob Jane Doe should be invited to join the PMC, using a sample message like this. Check to see if the proposed committer already has an Apache id.
Sample message for proposed committers without an Apache id:
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To: janedoe@apache janedoe@gmail.orgcom Hello [Jane Doe], The Juneau Project Management Committee (PMC) Being a committer enables you to more easily make Being a committer does not require you to Of course, you can decline and instead remain as a A. This personal invitation is a chance for you to B. If you accept, the next step is to register an iCLA if you do not have an Apache id. If you have an Apache id, let the PMC know by return email what your id is. 1. If you do not have an Apache id, details of the iCLA : 2. Instructions for its completion and return to 3. When you transmit the completed iCLA, request When recording of your CLA iCLA is noticed, you will |
Sample message for
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existing Apache committers:
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To: janedoe@apache.org Hello [Jane Doe], The Juneau Project Management Committee (PMC) hereby offers you committer privileges to the project as well as membership in the PMC. These privileges are offered on the understanding that you'll use them reasonably and with common sense. We like to work on trust rather than unnecessary constraints. Being a committer enables you to more easily make changes without needing to go through the patch submission process. Being a PMC member enables you to guide the direction of the project. Being a committer does not require you to participate any more than you already do. It does tend to make one even more committed. You will probably find that you spend more time here. Of course, you can decline and instead remain as a contributor, participating as you do now. This personal invitation is a chance for you to accept or decline in private. Either way, please let us know in reply to the private@juneau.apache.org address only. |
PMC Accept
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To: janedoe@foojanedoe@gmail.netcom Welcome. Here are the next steps. After that we will make You need to have an Apache id. If you do not already have one, you will need to send a an individual Contributor License Agreement to the ASF. http://www.apache.org/licenses/#clas You need to choose a preferred ASF user name and alternatives. http://people.apache.org/committer-index.html Please notify us when you have submitted the CLA iCLA and by what means We will arrange for your Apache user account when the CLA iCLA has After that is done, please make followup replies to the dev@juneau.apache.org list. Most important links for developers can be found here: http://juneau.apache.org/index.html#community.html The developer section of the Apache website describes the roles and provides other http://www.apache.org/foundation/how-it-works.html Just as before you became a committer, participation in any ASF community https://www.apache.org/foundation/policies/conduct.html Best regards, |
PMC Account Creation
For new Apache committers:
Request new account for new committer:
https://whimsy.apache.org/officers/acreqFollow the instructions here.
In summary:
If the CLA identifies the project and a valid Apache id, and the [RESULT][VOTE] message has been posted to the PMC private list, then the account creation request is made by the secretary or assistant who files the CLA. Otherwise, the new account request should be made by the PMC Chair (or any ASF Member if the chair is unavailable).
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For new and existing Apache committers:
- Make sure user is listed on this page to ensure iCLA has been received.
https://svn.apache.org/repos/private/foundation/officers/iclas.txt - Add user to Juneau project using Whimsy
https://whimsy.apache.org/roster/committee/juneau - Add user permissions to edit the Confluence pages:
https://cwiki.apache.org/confluence/spaces/editspacepermissions.action?key=JUNEAU - Add user to list of developers in juneau-root/pom.xml.
- Add user to list of members in juneau-website/templates/community.html.
PMC Done
After the committer account is established., send the following message:
Message for new Apache committers:
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To: private@juneau.apache.org, janedoe@foo.net As you know, the ASF Infrastructure has set up your Please follow the instructions to set up your SSH, Please subscribe to the Juneau Project Management You have commit access to specific sections of the If you haven't done so already, you'll need to use the GitBox Account Linking Utility to get write access to these repositories. The general "committers" at: If you have any questions during this phase, then please see the following resources: Naturally, if you don't understand anything be sure to ask us on the Juneau dev mailing list. Documentation is maintained by volunteers and hence can be out-of-date and incomplete - of course you can now help fix that. A PMC member will announce your election to the dev list soon. |
Message for existing Apache committers:
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To: private@juneau.apache.org, janedoe@apache.org Welcome to Apache Juneau! Please subscribe to the Juneau Project Management Committee mailing list private@juneau.apache.org. You have commit access to specific sections of the ASF repository, as followsJuneau has various resources at: The general "committers" at: If you have any questions during this phase, then please see the following resources: Naturally, if you don't understand anything be sure to ask us on the Juneau dev mailing list. Documentation is maintained by volunteers and hence can be out-of-date and incomplete - of course A PMC member will announce your election to the dev list soon. |
PMC Announce
This is the email to announce to juneau-dev once the account has been created.
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To: dev@juneau.apache.org The Project Management Committee (PMC) for Apache Juneau (add specific details here) Being a committer enables easier contribution to the |
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