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Both of these documents are used as proof to various tax authorities (eg Inland Revenue, Customs etc) that the required tax has been charged or collected.

GENERAL NOTE: The following is an extract from Ian McNulty's documentation work on accounting:

• Invoices are created automatically by the system when certain criteria are met for each item on an order. The criteria will vary depending on the type of product associated with the order item, and the type of order (ie purchase/sales).
• For sales orders: For digital goods an invoice will be created when the order is placed, and that invoice will be for all digital goods in the order. If there are non-digital or physical goods they will go in a separate invoice.
• For those that need physical fulfillment, an invoice will be created for all items in a shipment when the shipment goes into the 'Packed' status. For purchase orders: an invoice will be created from a shipment when the shipment goes into the Received status.

What is it used for?

It is used to locate existing invoices that have been created automatically by the system or manually by the user. It can also be used to create a new Sales or Purchase invoice.

What's on the screen?

To to do

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How do I view all invoices?

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NOTE: They can probably be deleted using Entity Data Maintenance in the Webtools menu but this is not recommended as for 2 reasons:

1. it may cause data integrity problems.
2. In case of audit it would be a problem.