THIS IS A TEST INSTANCE. ALL YOUR CHANGES WILL BE LOST!!!!
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iCalendar
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Integration
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OFBiz
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work
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efforts
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can
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be
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accessed
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with
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third-party
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calendar
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programs
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that
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support
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the
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iCalendar
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file
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format.
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This
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is
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a
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convenient
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way
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to
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manage
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events
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and
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tasks.
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To
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use
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the
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iCalendar
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feature,
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you
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need
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to
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perform
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three
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steps:
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- Create
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- an
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- iCalendar
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- Assign
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- parties,
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- fixed
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- assets,
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- and
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- work
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- efforts
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- to
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- the
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- iCalendar
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- Configure
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- your
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- calendar
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- client
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- to
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- access
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- the
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- iCalendar
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Create
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An
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iCalendar
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Click
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on
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the
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iCalendar
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tab,
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and
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then
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click
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on
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the
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Create
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button
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in
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the
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Find
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iCalendars
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screen.
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OFBiz
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will
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automatically
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assign
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you
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to
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the
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iCalendar
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as
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the
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calendar
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owner.
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If
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you
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change
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the
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owner
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to
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another
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party,
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you
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won't
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be
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able
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to
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modify
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the
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calendar
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-
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because
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only
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the
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calendar
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owner
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can
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modify
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the
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calendar.
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Give
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the
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calendar
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a
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name.
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The
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Calendar
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Visibility
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fields
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control
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the
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iCalendar's
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visibility
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to
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others.
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If
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visibility
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is
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set
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to
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Private,
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then
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only
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the
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calendar
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owner
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can
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view
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or
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modify
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the
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calendar.
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If
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the
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visibility
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is
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set
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to
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Confidential,
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then
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parties
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assigned
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to
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the
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iCalendar
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as
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a
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Delegate
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can
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also
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view
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or
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modify
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the
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calendar.
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If
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the
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visibility
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is
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set
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to
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Public,
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then
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anyone
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can
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view
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the
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calendar,
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but
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only
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the
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calendar
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owner
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and
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calendar
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delegates
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can
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modify
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it.
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The
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calendar
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visibility
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From
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and
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To
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fields
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can
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be
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used
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to
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make
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a
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calendar
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visible
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during
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a
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range
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of
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time.
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Save
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the
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iCalendar
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and
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make
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a
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note
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of
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the
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iCalendar
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URL.
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Assign
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Parties,
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Fixed
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Assets,
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And
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Work
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Efforts
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To
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The
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iCalendar
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You
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can
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assign
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parties
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to
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the
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iCalendar.
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Parties
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assigned
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to
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the
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calendar
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as
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Delegates
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have
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permission
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to
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modify
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the
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calendar.
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Parties
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assigned
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to
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the
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calendar
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as
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Members
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will
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have
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all
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of
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their
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Public
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events
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and
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tasks
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(work
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efforts)
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published
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to
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the
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calendar.
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Members
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do
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not
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have
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permission
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to
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modify
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the
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calendar.
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Click
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on
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the
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Parties
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tab
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to
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assign
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parties
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to
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the
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calendar.
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Click
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on
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the
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lookup
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button
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next
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to
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the
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Party
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Id
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field
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to
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select
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a
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party.
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Select
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a
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Role
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Type.
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The
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From
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and
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Through
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dates
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specify
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a
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range
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of
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time
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the
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party
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will
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be
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assigned
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to
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the
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calendar.
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Click
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Add
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to
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assign
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the
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party
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to
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the
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calendar.
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You
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can
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assign
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fixed
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assets
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to
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the
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iCalendar.
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Fixed
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assets
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assigned
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to
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the
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calendar
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will
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have
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all
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of
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their
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Public
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events
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and
...
tasks
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(work
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efforts)
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published
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to
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the
...
calendar.
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Click
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on
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the
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Fixed
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Assets
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tab
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to
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assign
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fixed
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assets
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to
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the
...
calendar.
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Click
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on
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the
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lookup
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button
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next
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to
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the
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Fixed
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Asset
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Id
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field
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to
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select
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a
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fixed
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asset.
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The
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From
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and
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Through
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dates
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specify
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a
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range
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of
...
time
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the
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fixed
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asset
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will
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be
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assigned
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to
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the
...
calendar.
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Click
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Add
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to
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assign
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the
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fixed
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asset
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to
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the
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calendar.
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If
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you
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use
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the
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Work
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Effort
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application,
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you
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can
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assign
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work
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efforts
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to
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the
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calendar.
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Find
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the
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iCalendar
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using
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the
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Find
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Work
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Effort
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screen
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(Work
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Effort
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Type
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Id
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=
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Publish
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Properties),
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then
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click
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on
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the
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Children
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tab
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to
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add
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child
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work
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efforts.
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All
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child
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work
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efforts
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will
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be
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visible
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in
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the
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calendar
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-
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regardless
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of
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their
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scope.
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Configure
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Your
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Calendar
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Client
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Configure
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your
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calendar
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client
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to
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use
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the
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iCalendar.
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The
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calendar's
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full
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URL
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is
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the
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OFBiz
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server's
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HTTPS
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URL,
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plus
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the
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iCalendar
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URL.
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For
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example:
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| No Format | ||
|---|---|---|
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https:// |
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mydomain.com/iCalendar/10010 |
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. |
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calendar
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clients
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might
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need
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a
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file
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name:
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| No Format | ||
|---|---|---|
| ||
https:// |
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mydomain.com/iCalendar/10010/MyCalendar.ics |
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Using The Calendar
If you set up write access in your calendar client, you will be able to update existing work efforts. There are some restrictions imposed by the iCalendar format - for example, only the event or task organizer can update the event or task.
Using OFBiz To Publish Public Calendars
There are many free public iCalendar files available on the internet (holiday calendars, sports team schedules, venue schedules, etc). Typically, users download these files to their local hard drive and include them in their calendar client program. It would be preferable to use OFBiz to publish those calendars instead of having multiple local copies. The advantage is, if the calendar changes, it only needs to be updated in one place.
To publish a public calendar, just create a public iCalendar as described above. Click on the Data tab. Download the desired iCalendar file from the internet, then copy the file's contents into the Data field that is on on the Data tab.