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In order to send the messages with an __at__apache__dot__org sender it is needed to setup Limesurvey to use the SMTP for the ASF. If this is not configured the message will be sent by the sender noreply@limesurvey.org. Find below a list of the parameters that need to be filled in with a link the documentation of the tool:

• SMTP host
• SMTP username: If your SMTP-server needs authentication, set this to your user name, otherwise it must be blank
• SMTP password: If your SMTP-server needs authentication, set this to your password, otherwise it must be blank
• SMTP encryption - Three options are available: Off (default value), SSL or TLS

This parameters are available in the global settings of the Limesurvey account.

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Survey participants

As detailed in the Distribution Process there are two main groups that will be surveyed, these are committers and contributors and users of the Apache Software Foundation project. Each group has different requirements and the way to solve this with Limesurvey is to deploy two surveys with the same content and different access rules. Find below the most relevant parameters of each setup.

• Contributors and Users - In order to offer a link it is needed to set up the survey in open-access mode.The invite will have a universal link everyone could use to take the survey. All records will be anonymized. 
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• Committers - This survey will be a copy of the one above with a change in the "Survey participants" section to make this survey restricted. It will be needed to import all the committers in the "Central participant management" menu via CSV File and add them to the survey. When this is ready the last step before sending the invitation is to generate a token for them.
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