• Created by Unknown User (jmclean), last updated by Unknown User (kirs) on Jun 08, 2022 2 minute read

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After the board meeting:

WhoTaskDone?
Justin McleanUpdate podlings.xml to mark podling that did not report, ones whose report was missing but reported and podlings at the end of their monthly reporting period.Done
Justin McleanAssign podling shepherds using assign_shepherds.py.Done
Justin McleanRun clutch script (./clutch2.sh) and generate report template(clutch2report.py).Done
Justin McleanUpdate wiki report page to have correct podling listed (may need to remove graduated and retired podlings and add new podlings).Done
Justin McleanAdd any new PPMCs to the wiki so they can edit their report.Done
Justin McleanSend out email containing list of podlings to report and dates.Done


During the month:

WhoTaskDone?
Justin McleanSend out initial reminder using report_reminders.py.Done
Willem Jiang / Justin McleanSend out 2nd reminder.Done

Send out 3rd reminder (optional).N/A
Justin McleanRemind non reporting podlings. (1st June)Done


Before the report is due:

WhoTaskDone?
Calvin KirsWrite a summary of what has happened on the mailing list with anything of interest.Done
Calvin KirsList all releases made during the month /  check if incubator votes match with what’s in the release area.Done
Calvin Kirs

List who been added/removed to IPMC during the month.

Done
Calvin KirsCheck that PPMC members have been added correctly.Done
Calvin KirsRemove the non-reporting podlings sections from the report and note them as not reporting.Done
Calvin KirsNote any podlings that didn’t get mentor sign off in the report.Done

Reflow the report and fix the report formatting including remove text prompts for mentor activity and branding questions.

Lock the wiki page so it can’t be edited.

Send email to incubator list for review.
Justin McleanSubmit the report to the board.
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