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Hi Apache Software Foundation Community, 

This document outlines the selected process to launch the Community Survey 2020. 

Selected Distribution Process 

The 2020 ASF Community Survey is intended to be completed by committers, contributors, and users of any Apache Software Foundation project. We decided to distribute it using the following criteria:

  • Committers - We'll submit a personalized email to each apache.org email address with a unique link to take the survey. The responses will be 100% anonymized, unless the individual specifically shares their contact information and gives permission to further contacts to continue the research. 
  • Contributors and Users - We'll ask PMCs to directly invite their contributors and users to take the survey by sending notes to their mailing lists. The invite will have a universal link everyone could use to take the survey. All records will be anonymized. 

Below is a description of the software selected for the survey, as well as the Privacy Policy followed. 

Technology Selected 

We selected LimeSurvey as the platform to execute the 2020 ASF Community Survey. LimeSurvey is "the worldwide leading open source survey software" (Licensed: GPL v2 or later). We further selected LimeSurvey GmbH as the SaaS provider. Due to the provider being German, the data protection Terms of Service are excellent and follow BDSG, TKG, and GDPR. (See https://www.limesurvey.org/policies/terms-conditions, Section 10: Data Protection). As is typical of the strong German data protection laws, the privacy policy is excellent as well: https://www.limesurvey.org/policies/privacy-policy

Launch Schedule

  1. Blogpost on survey published (Target date: December 4, 2019)
  2. Survey Launch to Committers (Target date: December 4, 2019)
  3. Send an ask to pmcs@apache.org to promote in their comms channels (Target date: December 4, 2019)
  4. Publish social media messages (Target date: December 4, 2019)
  5. Send reminders to individuals (Target date: December 11, 2019 AND December 27, 2019)

Privacy Policy

For this survey, we followed the ASF privacy policy. 

In order to be GDPR compliant, we will only contact apache.org email addresses, which implies that their users have given ASF permission to use it for contacting them on topics related to ASF. Further, we will announce that this survey will take place in a blog post and participation is opt-in only.


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