THIS IS A TEST INSTANCE. ALL YOUR CHANGES WILL BE LOST!!!!
Current Report (April)
## Description:
- The Diversity and Inclusion VP works in collaboration with a team that contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- I am bringing this topic again as I was contacted by a ASF member that wanted to participate in the Outreachy program during the May-August 2023 round. As communicated in my report of February 2023, we are not going to participate in the program because we did not have sponsorships approved on time, this is the main reason, we didn't submit our application to participate due to lack of sponsorship. The due date passed and we had no longer opportunity to participate during said round, we can always participate during the December-March round, paperwork and sponsorships must be approved during August/September. Outreachy supported our decision of not participating in this round because the "Appropriation of indigenous culture" topic may take a lot of time and resources, so it was better for both sides to keep focus to what is important and allocate resources were needed. To give you more context, I was contacted by Outreachy representatives on February to discuss the topic of what is the ASF doing to solve the concerns related to the "Appropriation of indigenous culture" [1] [2]. I communicated at that time that we were working on a solution, a committee was created to address these concerns, and Outreachy representatives agreed on the decision of not participating during the current round to focus on this topic, and proactively offered to help in anything they could. The point that we should take from this is that Outreachy is also aware and concerned about the "Appropriation of indigenous culture" topic, they take the code of conduct very seriously, they would like to see progress on the issue, and offered to help us.
## Activity:
*** Project: Internships for underrepresented groups (Outreachy) ***
- The ASF won't participate in the May-August 2023 round.
*** Project: User Experience Research on new contributors ***
- Bitergia has delivered 2 reports and 1 blog post. They are currently being reviewed by Marketing and Communications.
Survey report
Dashboard report
Blog post
*** Operations
- no news.
## Committee members' changes:
- no news.
## References
[1] https://blog.nativesintech.org/apache-appropriation/
[2] https://www.endasfmascotry.com/
## Description:
- The Diversity and Inclusion VP works in collaboration with a team that contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- I was contacted by Outreachy representatives, Sage Sharp, to discuss the topic of what is the ASF doing to solve the concerns related to the "Appropriation of indigenous culture" [3] [4]. I communicated that we are working on a solution. A committed has been created to address these concerns and we are currently in the gathering-information phase. we would like to understand the problem to identify the provide an appropriate solution. This is not going to be solved in one week, this is something that will take a significant amount of time and efforts. I also communicated that we won't participate during this round to focus in the current issue. They seemed to be satisfied with the answer.
## Activity:
*** Project: Internships for underrepresented groups (Outreachy) ***
- We are at the end of the the Outreachy round December 2022 - March 2023 [1] [2].
- The ASF won't participate in the May-August 2023 round.
*** Project: User Experience Research on new contributors ***
- Bitergia is finalising the reports of the user experience research project. Waiting on their delivery to review and publish is approved.
*** Operations
- no news.
## Committee members' changes:
- no news.
## References
[1] https://www.outreachy.org/alums/2022-12/
[3] https://blog.nativesintech.org/apache-appropriation/
[4] https://www.endasfmascotry.com/
## Description:
- The Diversity and Inclusion VP works in collaboration with a team that contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- Multiple discussion have been opened to address the this question: ASF appropriating Indigenous culture? [3] [4]
- This is a recurrent topic that comes from time to time and we will have the opportunity to discuss during the next board meeting. Some points I would like to bring for discussion:
1. Brand management: did we committed a cultural appropriation when we decided to use the name and brand "Apache"?
2. Marketing and publicity: are we respectful in our communication while using the name "Apache"?
3. Diversity and inclusion: which measures are we putting in place to avoid cultural appropriation (researched the culture, define and avoid stereotypes, promote the diversity and inclusion of that community, engage and share benefits, etc.)?
4. Legal: this is a brand, did we follow the corresponding procedures?
5. Public relations: our image and reputation?
## Activity:
*** Project: Internships for underrepresented groups (Outreachy) ***
- Outreachy December 2022 - March 2023 in progress. You can find the details of our Outreachy inter here [1].
- Project: "SOLR-11872 Refactor test infra to work with a managed SolrClient; ditch TestHarness" [2]
- May-August 2023 round is open. Outreachy is calling for open source communities and mentors. Feb. 6, 2023 at 4pm UTC is the deadline for submitting an initial application. Applicants will be notified of their initial application status on March 6, 2023.
*** Project: User Experience Research on new contributors ***
- Bitergia submitted draft of the user experience research report based on the data collected with the D&I survey. It is currently under internal review before sharing it with the community to confirm the approach is correct and avoid misunderstandings.
- Bitergia and Kenn (Apache Beam) continue working on the dashboard.
*** Operations
- no news.
## Committee members' changes:
- no news.
## References
[1] https://www.outreachy.org/alums/2022-12/
[3] https://blog.nativesintech.org/apache-appropriation/
[4] https://www.endasfmascotry.com/
## Description:
- The Diversity and Inclusion VP works in collaboration with a team that contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
## Activity:
*** Project: Internships for underrepresented groups (Outreachy) ***
- Outreachy May-August 2022 internship round finalised on August 26, 2022. We had 2 Outreachy interns during this round.[1]
- A big thank you to María Arias de Reyna Domínguez and Antonin Stefanutti for mentoring the Outreachy interns. [2][3]
- Two projects: Improve Camel K API and Examples and Improve Camel K operator scalability.
- Outreachy December 2022 - March 2023. We applied as a community and got accepted!
- Already received and approved one project submission, project title: "SOLR-11872 Refactor test infra to work with a managed SolrClient; ditch TestHarness" [4]
- We are calling for funds for the new round! If you know of anyone that would like to support us with the Outreachy program please contact us on dev@diversity.apache.org
- We are calling for mentors and projects. We depend on the funds to be able to cover more projects.
*** Project: User Experience Research on new contributors ***
- Survey launch on August. Thank you everyone that participated in the survey. Thank you Christian, Melissa, Chris, Diogenes, Joe, Daniel, and all of you that contributed to the survey launch.
- Bitergia and Kenn (Apache Beam) had a series of calls to review and provide feedback over the dashboard improvement proposal. Thank you, Kenn!
*** Operations
- no news.
## Committee members' changes:
- no news.
## References
[1] https://www.outreachy.org/alums/2022-05/
July
## Description:
- The Diversity and Inclusion VP works in collaboration with a team that contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
## Activity:
*** Project: Internships for underrepresented groups (Outreachy) ***
- Two projects: Improve Camel K API and Examples and Improve Camel K operator scalability.
- Progressing as expected, we are on the week 8 of the round "May to August 2022".
*** Project: User Experience Research on new contributors ***
- Survey content ported in limes survey tool.
- Content of communications have being reviewed by Melissa and Katie. We are waiting on final feedback from VP. of marketing and publicity.
- VP. of privacy provided feedback and confirmed the project complies. We won't send reminders of the survey.
- Waiting on feedback, from Apache Beam, of the dashboard draft.
*** Operations
- no news.
## Committee members' changes:
- no news.
## References
[1] https://www.outreachy.org/alums/2022-05/
June
## Description:
- The Diversity and Inclusion VP works in collaboration with a team that contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
## Activity:
*** Project: Internships for underrepresented groups (Outreachy) ***
- Two projects: Improve Camel K API and Examples and Improve Camel K operator scalability.
- The round "May to August 2022" is progressing as expected, entering 3rd week of the internship.
*** Project: User Experience Research on new contributors ***
- Survey content is ready and is being ported to survey lime tool.
- The blog posts and emails are ready for sharing, I am contacting Sally to help us with the communications.
- First dashboard shared with Apache beam for their feedback. Waiting on response.
*** Operations
- no news.
## Committee members' changes:
- no news.
## References
[1] https://www.outreachy.org/alums/2022-05/
May
## Description:
- The Diversity and Inclusion VP works in collaboration with a team that contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
## Activity:
*** Project: Internships for underrepresented groups (Outreachy) ***
- We got 2 interns approved, one inter per project. The announcement of the selected interns will be done on May 20th. [1]
- The projects are: Improve Camel K API and Examples and Improve Camel K operator scalability.
- The "May to August 2022" round will start with on May 30th.
*** Project: User Experience Research on new contributors ***
- The community has provided feedback on the content of the survey [2]. We have closed the feedback period and included/addressed all the recommendations done.
- The VP. of privacy, Christian Grobmeier, has assessed the survey tool from data privacy perspective and gave the GTG (good to go) to the tool. We are currently reviewing the GDPR checks completion and will start porting the survey content to the tool during the next days.
- Bitergia is going to provided a new mockup of the dashboard that will be used as improvement method, we will review it in the next round.
*** Operations
- Addressed emails related to our name "Apache".
- Received new follow up emails about concerns caused by a potential misconduct or misbehaviour of an Apache member/contributor involving the topic of Russia and Ukraine. I will review them in the next days.
## Committee members' changes:
- no news.
## References
[1] https://www.outreachy.org/communities/cfp/apache/
[2] https://docs.google.com/document/d/1s0TVBFf-KvOTl3IejI2FFOOTdkugZlX_ptnN6YWMFN0/edit?usp=sharing
April
## Description:
- The Diversity and Inclusion VP works in collaboration with a team that contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
## Activity:
*** Project: Internships for underrepresented groups (Outreachy) ***
- We got sponsorship support and currently we are participating in the round "May to August 2022" with 2 projects listed [1].
- Projects: Improve Camel K API and Examples and Improve Camel K operator scalability.
- We have received multiple contributions for both projects. The deadline for contribution submission is April 22, 2022 at 4pm UTC.
*** Project: User Experience Research on new contributors ***
- The content of the survey has been shared with the community [2]. We have opened a feedback period, EOD of April 27th.
- We are working with the VP. of privacy, Christian Grobmeier, on the survey tool.
- Bitergia has provided a mockup of the dashboard that will be used as improvement method, we rare reviewing it and it will be shared shortly with Apache Beam.
*** Operations
- I received multiple emails related to our name "Apache". I reached out for guidance.
- Received some emails about concerns caused by a potential misconduct or misbehaviour of an Apache member/contributor involving the topic of Russia and Ukraine. I will review them in the next days to verify the content and context.
## Committee members' changes:
- no news.
## References
[1] https://www.outreachy.org/apply/project-selection/
[2] https://docs.google.com/document/d/1s0TVBFf-KvOTl3IejI2FFOOTdkugZlX_ptnN6YWMFN0/edit?usp=sharing
March
## Description:
- The Diversity and Inclusion VP works in collaboration with a team that contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
## Activity:
*** Project: Internships for underrepresented groups (Outreachy) ***
On March 4th, we concluded the round "December 2021 to March 2022" [1]. We finalized the round with 5 projects and 5 interns, one intern per project.
- We applied to participate in the round "May to August 2022" [2]. However, we didn't find sponsorships to move forward with the program. March 23rd at 4pm UTC is the deadline for Apache mentors to submit their Outreachy projects. We need budget for at least one project to join the program otherwise we would not be able to join during this round [3].
*** Project: User Experience Research on new contributors ***
- Kick-off meeting with Bitergia.
- We started working on the preliminary review of the survey. This stable version will be open to discussion with the D&I working group for the final version.
- We started a discussion with Apache Beam for their feedback and contribution on the improvement-implementation action.
*** Operations
- no updates.
## Committee members' changes:
- We have a new contributor working on the User Experience Research on new contributors project.
## References
[1] https://www.outreachy.org/outreachy-december-2021-internship-round/
[2] https://www.outreachy.org/blog/2022-01-10/may-2022-call-for-mentoring-communities/
[3] https://www.outreachy.org/sponsor/
February
## Description:
- The Diversity and Inclusion VP works in collaboration with a team that contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
## Activity:
*** Project: Internships for underrepresented groups (Outreachy) ***
We entered week 11 of the round "December 2021 to March 2022" [1]. We will finalize the current round in 3 weeks.
- New round: "May to August 2022" is opened [2]. We worked with marketing and publicity, sponsor relations, and fundraising on the message to call for mentors and for sponsors. After the final approval, Sally will share the messages via the corresponding MLs. Thank you so much, Bob Paulin, Joe Brockmeier, Sally Khudairi for your active contribution in designing these communications.
- we should receive at least one sponsorship before February 25, 2022, at 4pm UTC, to be able to participate in the program. If you are interested in the program, check out your inbox, you should receive an email soon. You can start with this page [3].
*** Project: User Experience Research on new contributors ***
- We had extensive discussions about the Bitergia-contract with marketing and publicity, legal, and fundraising.
- I sent the final version of the contract, including the recommended changes, to the rest of the team for their approval. Once it is approved it will be signed and sent to Bitergia.
- Content of the project: The Apache Software Foundation (ASF) will program manage and analyze the status of Diversity & Inclusion within the Foundation and its community of users, members, and committers. The two main tasks are to (i) re-run the contributor survey with minor changes, and (ii) implement an improvement and learn from it using scientific methods.
- The project plan has been started.
*** Project: EDI Website
- No updates - no volunteers [4]
*** Operations
- no updates.
## Committee members changes:
- No new members.
## References
[1] https://www.outreachy.org/outreachy-december-2021-internship-round/
[2] https://www.outreachy.org/blog/2022-01-10/may-2022-call-for-mentoring-communities/
[3] https://www.outreachy.org/sponsor/
[4] https://issues.apache.org/jira/browse/DI-11
January
## Description:
- The Diversity and Inclusion VP works in collaboration with a team that contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- Unclear process for contract review and approval for D&I projects: after signing the "Google Project Sponsorship Agreement" with Google, for the project User Experience Research on new contributors, we had to make a second review with Fundraising and Marketing which should've been done at an earlier stage. The issue was addressed and we initiated extensive discussions during November and December with Google to include Fundraising and Marketing considerations. Thank you so much to Bob Paulin, Joe Brockmeier, Aizhamal Nurmamat Kyzy, Edd Wilder-James, and everyone that contributed to the review of the contract, the amendment, and the successful submission of the amendment. We received on January 18th, confirmation of the successful completion of the contract.
## Activity:
*** Project: Internships for underrepresented groups (Outreachy) ***
We entered week 7 of the round "December 2021 to March 2022". We have 5 ongoing projects with 5 different interns, one per project. Progressing as expected. [1]
- Round "May to August 2022" is opened [2]. Community applications should be submitted before February 25, 2022, at 4pm UTC. We have one month to look for new funds for this round. Anyone interested in the project please reach out. You will find a generic presentation about Outreachy here [3].
*** Project: User Experience Research on new contributors ***
- Google Project Sponsorship Agreement was signed with Google on October 27th, 2021. The contract was amended on January 18th, 2022.
- Google has provided funding of 145K USD for our research project.
- Content of the project: The Apache Software Foundation (ASF) will program manage and analyze the status of Diversity & Inclusion within the Foundation and its community of users, members, and committers. The two main tasks are to (i) re-run the contributor survey with minor changes, and (ii) implement an improvement and learn from it using scientific methods.
- To execute the project, we will work with Bitergia. I shared the contract with Fundraising, treasurer, Joe, Sally, and Bob on December 13th, 2021, for their review and feedback. I am sending a reminder on January 18th with additional information.
- I will work with Matt Sicker on the documentation repository for the project, we have scheduled a meeting on January 19.
*** Project: EDI Website
- No updates - no volunteers [4]
*** Operations
- no updates.
## Committee members changes:
- No new members.
## References
[1] https://www.outreachy.org/outreachy-december-2021-internship-round/
[2] https://www.outreachy.org/blog/2022-01-10/may-2022-call-for-mentoring-communities/
[3] https://cwiki.apache.org/confluence/display/EDI/Outreachy+program+sponsorship
[4] https://issues.apache.org/jira/browse/DI-11
December was not submitted - updates included in the January report.
November (same as October submitted by mistake) - updates included in the January report.
## Description:
- The Diversity and Inclusion VP works in collaboration with a team that contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Internships for underrepresented groups (Outreachy) ***
- We continue on the round "December 2021 to March 2022". We finalized the project list period, on October 15th, with 5 projects submitted by different members/contributors of the community. The projects are:
- 2021 December to 2022 March round - Apache - Add Open-Telemetry support for Apache Airflow [1]
- 2021 December to 2022 March round - Apache - Convert Airflow Local Development environment (Breeze) from Bash-based to Python-based [2]
- 2021 December to 2022 March round - Apache - Create REST API for Apache Gora functions [3]
- 2021 December to 2022 March round - Apache - Implement distributed tracing for Apache ActiveMQ Artemis. [4]
- 2021 December to 2022 March round - Apache - Rewrite Github Action workflows to Python [5]
- Outreachy organizers communicated to us the current status of our fundings. We have received funds for 1 intern from Amazon, funds for 2 interns from Red hat, and funds for 2 interns from Indeed. A big thank you to our sponsors for supporting us on this program.
- The contribution period is opened until November 5th, 4 pm UTC. We have received some contributions from 2 candidates so far.
- Jarek Poliuk and Elad organized a workshop for Outreachy candidates on October 14th. Thank you so much Jarek and Elad for the great initiative. The workshop was focused on how the ASF works, how the Apache Airflow projects run, environment setup, what it means to contribute, how to ask for help, what to expect when it comes to response time, expectations, etc. [6]
*** Project: EDI Website
- no updates [7]
*** Topic: Criteria for inclusive words: CLC (Conscious Language Checker)
- No updates. [8][9]
*** Operations
- no updates.
*** Project: User Experience Research on new contributors ***
- Restructure of the report in progress.
- Resuming tasks related to the contract during this week.
## Committee members changes:
No new members.
## References
[7] https://issues.apache.org/jira/browse/DI-11
[8] https://issues.apache.org/jira/browse/DI-38
[9] https://issues.apache.org/jira/browse/DI-39
October
## Description:
- The Diversity and Inclusion VP works in collaboration with a team that contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Internships for underrepresented groups (Outreachy) ***
- We continue on the round "December 2021 to March 2022". We finalized the project list period, on October 15th, with 5 projects submitted by different members/contributors of the community. The projects are:
- 2021 December to 2022 March round - Apache - Add Open-Telemetry support for Apache Airflow [1]
- 2021 December to 2022 March round - Apache - Convert Airflow Local Development environment (Breeze) from Bash-based to Python-based [2]
- 2021 December to 2022 March round - Apache - Create REST API for Apache Gora functions [3]
- 2021 December to 2022 March round - Apache - Implement distributed tracing for Apache ActiveMQ Artemis. [4]
- 2021 December to 2022 March round - Apache - Rewrite Github Action workflows to Python [5]
- Outreachy organizers communicated to us the current status of our fundings. We have received funds for 1 intern from Amazon, funds for 2 interns from Red hat, and funds for 2 interns from Indeed. A big thank you to our sponsors for supporting us on this program.
- The contribution period is opened until November 5th, 4 pm UTC. We have received some contributions from 2 candidates so far.
- Jarek Poliuk and Elad organized a workshop for Outreachy candidates on October 14th. Thank you so much Jarek and Elad for the great initiative. The workshop was focused on how the ASF works, how the Apache Airflow projects run, environment setup, what it means to contribute, how to ask for help, what to expect when it comes to response time, expectations, etc. [6]
*** Project: EDI Website
- no updates [7]
*** Topic: Criteria for inclusive words: CLC (Conscious Language Checker)
- No updates. [8][9]
*** Operations
- no updates.
*** Project: User Experience Research on new contributors ***
- Restructure of the report in progress.
- Resuming tasks related to the contract during this week.
## Committee members changes:
No new members.
## References
[7] https://issues.apache.org/jira/browse/DI-11
[8] https://issues.apache.org/jira/browse/DI-38
[9] https://issues.apache.org/jira/browse/DI-39
September
## Description:
- The Diversity and Inclusion VP works in collaboration with a team that contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Internships for underrepresented groups (Outreachy) ***
- Round "May 2021 - August 2021" has concluded with good feedback. Thank you Justin Ross for contributing to this program as a mentor on the project "Implement distributed tracing for Qpid Proton C++". [1][2]
Round "December 2021 to March 2022" has started [3]. We made the initial application as a community to get in the program and got confirmation for the budget from David Nalley as AWS representative. We have a budget for at least one intern, until now. Thank you David for helping us with the budget. Thank you Jarek Potiuk and Matt Sicker for looking for an additional budget on your side as well, every contribution counts!
- We are calling for mentors for the current round. [4]
For the current round (Dec2021-March2022), we received 2 project proposals from the Airflow PMC and possibly a third one coming. Airflow PMC' experience with the program has been successful, according to Jarek Potiuk's feedback, they had great success with the round a couple of years back - with Ephraim - the Outreachy Alumni, who just became a PMC Member of Apache Airflow!
*** Project: EDI Website
- We are asking for help for this project, see Jira ticket [5]
*** Topic: Criteria for inclusive words: CLC (Conscious Language Checker)
- Thank you so much Daniel Gruno and Rich Bowen for your amazing work and contribution to the Equity, Diversity & Inclusion Committee, thank you for your patience and commitment. [6]
- Many topics have been discussed via ML [7] [8]. Thank you to all of you that provided feedback, shared good criticism, and made recommendations.
- Some of the topics discussed on the ML are: opt-in by default to the project, a list of sample words (with context), and sample replacements.
- Some Jira tickets have been opened to address the topics listed above: [9][10]
*** Operations
- FY2021: Katia received the information of FY2021.
*** Project: User Experience Research on new contributors ***
- The goal of this second part of the project is to make actionable recommendations for ASF projects to spread the lessons learned. We will start with one ASF project (PMC) and one approach for improvements.
- Action items and progress:
- Approve final Report of the Community Survey & Contributor Experience: in progress. Joe Brockmeier and Bitergia team are working on final changes.
- Review contract and sign: We are delaying the signature of the contract because our representative in Google, Brittany Hermann, has to complete her onboarding process before having access to the budget for this project. Once, she can allocate the budget, we will proceed with the contract. A possible date to start working on this project is January 2022.
## Committee members changes:
Dave Fisher has been added to the committers list.
## References
[1] https://www.outreachy.org/outreachy-may-2021-internship-round/
[3] https://www.outreachy.org/blog/2021-08-13/december-2021-initial-applications-open/
[4] https://www.outreachy.org/communities/cfp/apache/
[5] https://issues.apache.org/jira/browse/DI-11
[9] https://issues.apache.org/jira/browse/DI-38
[10] https://issues.apache.org/jira/browse/DI-39
August
## Description:
- The Diversity and Inclusion VP works in collaboration with a team that contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Internships for underrepresented groups (Outreachy) ***
- Round "May 2021 - August 2021". The internship period is from May 24, 2021, to August 24, 2021. For this round, we are working with one intern. [1][2] and one mentor, Justin Ross, on the project "Implement distributed tracing for Qpid Proton C++".
Mid-point feedback was provided by the mentor on July 5, 2021. There are 2 weeks remaining on the internship.
*** Project: Website
- No updates. [3]
*** Topic: Criteria for inclusive words
- This is Daniel Gruno's initiative, CLC (Conscious Language Checker) for Apache projects. We would like to encourage you to participate, the VM is up and running at https://clc.diversity.apache.org/ and has ASF Oauth implemented, so any committer can make use of the service.
- We would like to create a blog post about this project for an external audience, we believe this project can be used in places outside the PMC. We are receiving help from Joe Brockmeier, Greg Stein, and Andrew Wetmore.
*** Operations
- FY2021: Katia will receive information about the budget to make plans for the rest of the FY.
*** Project: User Experience Research on new contributors ***
- The goal of this second part of the project is to make actionable recommendations for ASF projects to spread the lessons learned. We will start with one ASF project (PMC) and one approach for improvements.
- Action items and progress:
- Approve final Report of the Community Survey & Contributor Experience: Joe Brockmeier is helping us with the report and its publication. We will meet Bitergia to analyze our strategy in the next weeks.
- Identify PMC that could participate in the second part of the research project to test one improvement approach: the potential PMC to start the project is Apache Beam, we are opening the discussions with Brittany Hermann.
- Select one improvement approach: no updates.
- Review contract and sign: Katia will sign the contract. We are pending for one last discussion with Brittany Hermann from Google related to the budget.
## Committee members changes:
None.
## References
[1] https://www.outreachy.org/outreachy-may-2021-internship-round/
[2] https://www.outreachy.org/alums/2021-05/
July 2021
## Description:
- The Diversity and Inclusion VP works in collaboration with a team that contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Internships for underrepresented groups (Outreachy) ***
- Round "May 2021 - August 2021". The internship period is from May 24, 2021, to August 24, 2021. For this round we are working with one intern. [1][2]
- Justin Ross, mentor of the project "Implement distributed tracing for Qpid Proton C++" provided good feedback on the internship.
- We initiated discussions about the funding for future rounds. [3]
*** Project: Website
- No updates. The discussion keeps inactive. We will consider working with a contractor. If you would like to reactivate this discussion and-or contribute to this initiative, please see[4]
*** Topic: Criteria for inclusive words
- Daniel Gruno's initiative, CLC (Conscious Language Checker) for Apache projects, is progressing and has received positive comments from the community. See [5][6]
- Please, note that the VM is up and running at https://clc.diversity.apache.org/ and has ASF Oauth implemented, so any committer can make use of the service. We would like to encourage you to participate.
*** Operations
- FY2021: no updates.
*** Project: User Experience Research on new contributors ***
First meeting with Bitergia. Katia Rojas met Bitergia team and Brittany Hermann from Google. We discussed the next steps for the research project and reviewed the output of the research [7]
- The goal of this second part of the project is to make actionable recommendations for ASF projects to spread the lessons learned. We will start with one ASF project (PMC) and one approach for improvements.
- Action items:
- Approve final Report of the Community Survey & Contributor Experience
- Identify PMC that could participate in the second part of the research project to test one improvement approach.
- Select one improvement approach. Bitergia has suggested 3. We will discuss the options with the community and present our decision to Bitergia to trigger this secodn part of the project.
- Review contract and sign.
## Committee members changes:
None.
## References
[1] https://www.outreachy.org/outreachy-may-2021-internship-round/
[2] https://www.outreachy.org/alums/2021-05/
[3] 2021-07-01 EDI Meeting notes
[7] https://docs.google.com/presentation/d/1upFRbHrAyctOM92G1SYnQj3BjXtcipLbeGL03IfQNQQ/edit?usp=sharing
June 2021
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Internships for underrepresented groups (Outreachy) ***
- Currently working on the round "May 2021 - August 2021". The internship period is from May 24, 2021, to August 24, 2021. [1]
- We are on week 3 of the internship: progressing as expected. There is one intern working on one project.
- The project of the current round is: Implement distributed tracing for Qpid Proton C++. Justin Ross is the mentor and he will provide feedback on the ongoing internship.
*** Project: Website
- The discussion opened in the mailing list has been inactive for almost a month [2]. We are not able to find any webmasters to help us developing or maintaining the technical or design parts of the website.
- The next step will be to discuss a possible contractor involvement.
*** Topic: Criteria for inclusive words
- Daniel Gruno asked for lazy consensus for a VM with the purpose of setting up a CLC (Conscious Language Checker) for Apache projects.
- The lazy consensus was obtained and the VM is up and running at https://clc.diversity.apache.org/ and has ASF Oauth implemented, so any committer can make use of the service.
- Daniel has added few projects to try things out, and according to his feedback, it seems to work.[3]
- Next steps: figure out how to communicate this to all projects in a way that is well perceived, so they can make use of it?
*** Operations
- Onboarding on D&I VP tasks: Katia Rojas had an onboarding meeting with Gris Cuevas, David Nalley, and Ruth Suehle to onboard her on the new role of VP and explain tasks and responsibilities.
- FY2021: no updates.
- Bitergia: Katia Rojas was introduced to Bitergia's team to take over pending project tasks. The next meeting to align with the team will be set for the end of June.
*** Project: User Experience Research on new contributors ***
No updates.
## Committee members changes:
None.
## References
[1] https://www.outreachy.org/outreachy-may-2021-internship-round/
May 2021
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Internships for underrepresented groups (Outreachy) ***
- The "December 2020 - March 2021" round has concluded successfully with 6 interns in total, on 6 different projects.
- We submitted our application for round "May 2021 - August 2021" and got accepted to participate in the program.
- We used the same communication channels as before, multiple emails via mailing list and blog post [4]
- We got confirmation of funds for one intern.
- The new intern will work on the project: Implement distributed tracing for Qpid Proton C++ [1][2]
- The internship period is from May 24, 2021, to August 24, 2021. [3]
*** Project: website
We are calling for webmasters to help us developing or maintaining the technical or design parts of the website.
- We are looking for someone who can help us get the site in a state where content writers can help contribute. [6]
*** Topic: criteria for inclusive words
- During May, the community has been discussing criteria for inclusive words [5]. This could be a potential project we could follow up but we don't have resources (people) to work on it.
*** Operations
- FY2021: no information available on this topic.
- Bitergia: no information available on this project.
*** Project: User Experience Research on new contributors ***
no information available on this project.
## Committee members changes:
None.
## References
[2] https://www.outreachy.org/alums/2021-05/
[3] https://www.outreachy.org/outreachy-may-2021-internship-round/
[4] https://cwiki.apache.org/confluence/pages/viewrecentblogposts.action?key=EDI
[5] https://lists.apache.org/list.html?diversity@apache.org
[6] https://lists.apache.org/list.html?dev@diversity.apache.org
January 2021
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Operations
- Preparing budget for 2021 FY
- Finalizing project wrap up with Bitergia
*** Project: User Experience Research on new contributors ***
- Final report is underway
- Wrote and submitted an academic paper for CSCW (Computer-Supported Cooperative Work and Social Computing)[1]. CSCW is the premier venue for research in the design and use of technologies that affect groups, organizations, communities, and networks. Bringing together top researchers and practitioners, CSCW explores the technical, social, material, and theoretical challenges of designing technology to support collaborative work and life activities. The conference accepts novel, innovative and original work and typically has a 20-25% acceptance rate – which means it’s a very competitive conference. The conference had 900 participants in 2020.
- We have submitted our work for CSCW 2021 and we will know about how our paper did in April 2021, when we receive the review comments. We hopefully get an Accept or a Major Revision. This will make the research validated by a cross functional team of academics, helping us complete our first short term goal of providing scientific validates data on the state of D&I in the foundation.
*** Project: Internships for underrepresented groups (Outreachy) ***
- 6 interns on 6 different projects. All projects proceeding as normal.
- You can check the working group notes here [ 2]
## Committee members changes:
None.
## References
[1] https://cscw.acm.org/2020/
[ 2]2020-11-25 Outreachy Meeting notes
December 2020
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Operations
- LAst invoice of research project is expected in early January. We're on track for the allocated budget.
*** Project: User Experience Research on new contributors ***
- Final Research validation done on the dev@d.a.o mailing list
- All operations for this project have wrapped up, only remaining items is the production of the final report
*** Project: Internships for underrepresented groups (Outreachy) ***
- 6 interns on 6 different projects. All of them in their 3 week of the contribution.
## Committee members changes:
None.
## References
[1] 2020-11-25 Outreachy Meeting notes
November 2020
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Operations
- No update.
*** Project: User Experience Research on new contributors ***
- Research has ended, meetings with interview participants to corroborate findings and recommendations underway
- Report under way, ETA for final delivery End of November
*** Project: Internships for underrepresented groups (Outreachy) ***
- Contribution period underway for active projects, tracker here [1]
## Committee members changes:
None.
## References
[1] 2020-09-30 Outreachy Meeting notes
October 2020
Contributors
Gris Cuevas
- Katia Rojas
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Operations
- Presented the State of D&I at ApacheCon at Home slides available here [1]
*** Project: User Experience Research on new contributors ***
- Survey and User Experience research is complete
- Quantitative analysis is underway for the following projects: Airflow, Beam, Cassandra, CouchDB, Flink, Hadoop, HTTPD, Lucene, NetBeans, OpenOffice, Spark and Tomcat
- ETA to finish analysis is October 2020
- Reports and close out are due end of November
- Reports will be published in academic forums, this has been already approved by Sally
*** Project: Internships for underrepresented groups (Outreachy) ***
- 9 Approved projects for the Dec-Mar period:
2020 December to 2021 March round - Apache - Add a datastore for Elasticsearch in Apache Gora
2020 December to 2021 March round - Apache - Add a datastore for Neo4j in Apache Gora
2020 December to 2021 March round - Apache - Create ActiveMQ publisher plugin for Apache APISIX
2020 December to 2021 March round - Apache - Create Pulsar publisher plugin for Apache APISIX
2020 December to 2021 March round - Apache - Create RabbitMQ publisher plugin for Apache APISIX
2020 December to 2021 March round - Apache - Extend Backend API to Query all up and downstream dependencies of the task - Apache Dolphinscheduler
2020 December to 2021 March round - Apache - Extend multiple sql statement query for SQL task - Apache Dolphinscheduler
2020 December to 2021 March round - Apache - Implement TsFile with C++ for Apache IoTDB
2020 December to 2021 March round - Apache - Support complex data type in Apache IoTDB - Contribution period started on October 5, 2020
- The Outreachy admins created a table to track mentors [2]
## Committee members changes:
None.
## References
[2] Mentors
September 2020
Date
Contributors
Gris Cuevas
- Katia Rojas
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Survey***
- This project is now complete.
- The team is working on a paper to be submitted to the IEEE about the research methodology used in this project
*** Project: User Experience Research on new contributors ***
- We had 19 interviews from the different interest groups to expand on the research. We consider this part done.
- Analysis of interview data in progress
- Email about quantitative analysis was sent to the 12 projects selected for activity analysis.
-
*** Project: Internships for underrepresented groups (Outreachy) ***
- The Outreachy round May-August 2020 has concluded. We sent the friction log form to mentors and interns.
- We submitted a new application to join the Outreachy program round December-March 2020/2021. We have been accepted to the program and we have fundings for at least 6 interns.
We continue promoting the program and calling for mentors for the upcoming round. See diversity-dev mailing list archives [1]
- Sept. 24, 2020 - last day for mentors to submit projects to the Outreachy website.
## Committee members changes:
None.
## References
August 2020
Current Report
Date
Contributors
Gris Cuevas
- Katia Rojas
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Survey***
- survey final readout video already uploaded to YouTube
- the team is working on a paper to be submitted to the IEEE about the research methodology used in this project
*** Project: User Experience Research on new contributors ***
- advances with the interviews, but still not all of them available, need to do a final round of referrals, otherwise will limit the number of interviews.
*** Project: Internships for underrepresented groups (Outreachy) ***
- The progress of the current round (May-Aug 2020) goes as expected, feedback is positive.
- The current round ends on August 18th. We prepared the friction log form and we will send it to mentors and interns on the 19th of August.
The next round starts in late August. We are promoting the program and calling for mentors for the upcoming round. See diversity-dev mailing list archives (Outreachy Program: your chance to support your projects with internships) [1]
- We updated the information regarding the Outreachy program to make it more accessible to mentors.
- To maintain flexibility in our schedules and provide better details on our operations we reduced our weekly sync meetings to bi-weekly synchronous meetings and asynchronous communications for no sensitive topics on the mailing list.
*** Operations ***
## Committee members changes:
None.
## References
[1] http://mail-archives.apache.org/mod_mbox/diversity-dev/202007.mbox/%3cCACmp6krKdtec-O12NweN5KM5nWhTWs_YhrR38tbxdPK1KWzc3g@mail.gmail.com%3e
June 2020
Current Report
Date
Contributors
Gris Cuevas
- Katia Rojas
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Survey***
- Preparing presentation to share final findings from survey, if you're interested in attending live follow this thread [1]
- Will work on documenting survey process and how to re-apply it, thinking of doing it every 2 years
*** Project: User Experience Research on new contributors ***
- We have narrowed down the list of projects we'll continue to evaluate with a quantitative analysis.
- Talking to privacy@ about best way to analyze project data
- Interview questions have been finalized by Bitergia
- Recruiting for interviews is moving along, we're reaching out to folks who indicated interest in participating through the survey
- Bitergia will share an invite to extend the opportunity to be interviewed to folks who left an ASF project, we're looking to have referrals from PMCs.
*** Project: Internships for underrepresented groups (Outreachy) ***
- Don't forget to read the notes from the weekly working meetings, they are in the D&I Wiki[2] and shared via the mailing list.
- Google donated $52k to continue with the ASF internships next year.
- Still pending discussion items: how to continue program funding and finalization of friction logs from previous intern.
- Our four interns started the internship on May 19th.
- Internships period: May 19th, 2020, to August 18th, 2020.
- Feedback received from all interns after following up regarding communication channels to use to contact mentors and contribute to their projects. The feedback was good and. We also sent them an invitation to the Slack channel.
- Feedback received from all mentors after following up regarding the first weeks of internship. The feedback was good so far. We provided feedback to Airflow about ensuring their interns have tasks to work on while they untangle their technical decision preventing progress on the main project.
- We had a discussion in the mailing list [3] about how to improve the way we are promoting the Outreachy program and the problems we are facing now.
- Finished Report friction log and feedback: the report includes the feedback of mentors, interns, and coordinators.
*** Operations ***
Google sponsored $52k to continue supporting the Outreachy internships through the next two rounds.
## Committee members changes:
None.
## References
[2] Outreachy Working Group - Meeting notes
[3] https://lists.apache.org/list.html?dev@diversity.apache.org
May 2020
Date
Contributors
Gris Cuevas
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Survey***
- Final analysis is concluded.
- We are working on organizing 1h presentation to share findings.
*** Project: User Experience Research on new contributors ***
- We have narrowed down the list of projects we'll continue to evaluate with a quantitative analysis.
- Interview work is on hold.
- V.P. of D&I needs to engage with V.P. of Data Privacy to discuss action plan.
*** Project: Internships for underrepresented groups (Outreachy) ***
- Don't forget to read the notes from the weekly working meetings, they are in the D&I Wiki[1] and shared via the mailing list.
- Four interns selected so far. Two interns per project:
- Still pending discussion items: how to continue program funding and finalization of friction logs from previous intern.
*** Operations ***
No updates.
## Committee members changes:
None.
## References
[1] Outreachy Working Group - Meeting notes
April 2020
Date
Contributors
Gris Cuevas
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Survey***
- Preliminary results have been reviewed.
- Bitergia is preparing a slide presentation with the summary of insights obtained
- Bitergia will host a 1h debrief about the survey which will be recorded and shared in the diversity mailing list
*** Project: User Experience Research on new contributors ***
- Interest groups have been identified. This are the groups the interviews will be focused on.
- Bitergia is drafting the invite for volunteers to be interviewed
- The purpose of these interviews is to deep-dive into topics of interest identified in the survey
- The survey debrief session will also serve as an introduction to the questions from the interviews
*** Project: Internships for underrepresented groups (Outreachy) ***
- Don't forget to read the notes from the weekly working meetings, they are in the D&I Wiki[1] and shared via the mailing list.
- The team is following up with the mentor and mentee from the previous round to clarify the friction logs, they were also asked if sharing insights publicly was ok.
- The mentor and mentee would be invited to the interviews derived from the survey
- The second round of contributions has started, we have had 22 contributions for 3 projects
- We're expecting to have 5 interns in this new round, a 5x growth from the previous round
- The V.P. of D&I will record an interview w/ Katia and Matt, coordinators of the Outreachy program. This interview will be focused on what's worked and what can be improved, as well as highlights.
- The coordinators continue to expand the Outreachy FAQs
- From Gris: We should discuss how to continue the program after funds run out
*** Operations ***
No updates.
## Health report:
- The dev@ and diversity@ mailing lists continue to be slow, not too much activity outside the work done for each ongoing project.
- The discussions have been focused on topics that pertain to the projects we are running.
## Committee members changes:
None.
## References
[1] Outreachy Working Group - Meeting notes
March 2020
Date
Contributors
Gris Cuevas
- Add your name
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Survey revamp***
- Work on the report was completely paused this month due to V.P.'s bandwidth, looking to resume next week.
*** Project: User Experience Research on new contributors ***
- Work was completely paused this month due to V.P.'s bandwidth, looking to resume next week.
*** Project: Internships for underrepresented groups (Outreachy) ***
- The first Outreachy program round has been concluded.
The friction log has been sent to the intern and two co-mentors.
We set a reminder to get the friction log from intern and mentors.
- Friction log templates have been filled up by mentors and intern.
- We are going to analyze the information of the friction log to improve the current process and experience in the Outreachy program.
- The intern communicated that the experience was good but she needed her mentors to be more involve and responsive. She pointed out there was a lack of feedback om her contributions.
- We've got 3 projects for the second round of the Outreachy program:
- 2020 May to 2020 August round - Apache - Extend & Improve Apache Airflow REST API
- 2020 May to 2020 August round - Apache - Improve Apache Camel website
- 2020 May to 2020 August round - Apache - Improve the UI of Apache Airflow 2.0
- Contribution period is open: March 5, 2020 to April 7, 2020
- we are working to create a FAQ page for the Outreachy program. [2]
*** Operations ***
## Health report:
- The dev@ and diversity@ mailing lists continue to be slow, not too much activity outside the work done for each ongoing project.
- The discussions have been focused on topics that pertain to the projects we are running.
## Committee members changes:
None.
## References
[1] https://www.outreachy.org/communities/cfp/apache/
[2] Outreachy FAQ
February 2020
Date
Contributors
Gris Cuevas
- Georg Link
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Survey revamp***
- The survey application was wrapped up with 622 completed responses and we are moving into survey analysis.
- We are focusing on moving the next sections of the project along, these are: contributor experience interviews and community metrics analysis.
*** Project: User Experience Research on new contributors ***
No status change here, so same information as previous report applies:
- We have reviewed preliminary answers from the survey to draft interview questions.
- The main focus for now is to write follow up questions to validate early hypothesis, main topics gravitate around type of contributions, demographic background specially spoken language, and challenges experienced by newer members.
- We need to find at least 20 people we can interview with the questions from this User Experience research. See the operations section below to see how we're planning to do this.
*** Project: Internships for underrepresented groups (Outreachy) ***
- First-round Outreachy program dec-march: Mentors and Outreachy intern are getting assignments. The feedback provided is positive.
- The next steps for the training toolkit are open to discussion in the mailing list dev@. See page [1]
- We change the date of our weekly meeting to Mondays at 20h (UTC). [2]
- Second round Outreachy program: Apache has been successfully accepted to participate in the next round of the Outreachy program May-August 2020. [3]
- Sponsors: we got fundings for 8 interns approximately.
- We started "calling for mentors" with the help of PR, Sally. We also set up a reminder for this message.
- We discussed alternative channels to promote the program and attract mentors/interns such as meetups and talks in local universities. We made the first contact. [4]
- We updated the blog. One page for the message "calling for mentors" and a second page to update the instructions to become a mentor and submit a project. [5]
- We are monitoring PMC mailing lists to see if projects are getting developed. There are some potential mentors showing their interest and asking for guidance.
- We are contacting mentors to see if they would like to continue in the second round.
*** Operations ***
- 2021 Budget request was originally going to be $0, now we are considering request a small amount around ~$15k for survey and community data analysis next year to compare improvements.
## Health report:
- The dev@ and diversity@ mailing lists continue to be slow, not too much activity outside the work done for each ongoing project.
- The discussions have been focused on topics that pertain to the projects we are running.
## Committee members changes:
None.
## References
[1]https://cwiki.apache.org/confluence/display/EDI/Getting+Started+At+Apache
[2]https://cwiki.apache.org/confluence/display/EDI/2020-01-13+Outreachy+Meeting+notes
[3]https://www.outreachy.org/december-2019-to-march-2020-internship-round/communities/apache/
[4]https://cwiki.apache.org/confluence/display/EDI/2020-01-27+Outreachy+Meeting+notes
[5]https://cwiki.apache.org/confluence/pages/viewrecentblogposts.action?key=EDI
January 2020
Date
Contributors
Gris Cuevas
- Georg Link
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Survey revamp***
- The 2020 ASF Community Survey was launched on Dec 05, 2019 according to it's launch plan [ 1 ]
- We are 86 responses away from our original goal of getting at least 700 people fill the survey. We have had so far: 460 responses from unique links and 154 from the open link.
- The original survey close date was on January 4th, 2020, we left it open to continue receiving answers.
- We plan to do a last promotional push in two venues: at the ASF booth at FOSDEM and sending a general reminder to people subscribed to committers@
Please, promote the survey in your project mailing lists using the message shared by Sally in the pmc@ and ppmc@ lists.
You can find a template to promote the survey with the link to the public version here [2]
*** Project: User Experience Research on new contributors ***
- We have reviewed preliminary answers from the survey to draft interview questions.
- The main focus for now is to write follow up questions to validate early hypothesis, main topics gravitate around type of contributions, demographic background specially spoken language, and challenges experienced by newer members.
- We need to find at least 20 people we can interview with the questions from this User Experience research. See the operations section below to see how we're planning to do this.
*** Project: Internships for underrepresented groups (Outreachy) ***
Mentor's reviews have been submitted to Outreachy and are positive. Mentor's feedback is positive as well.
We keep working in the training toolkit to help newcomers: Getting started at Apache [3]. We are discussing further actions.
We keep working on the friction template [4]. We are discussing issues related to the scope.
The next round has been opened, May-August 2020 [5].
We submitted the community for participation [6].
We are working with PR on the next call for mentors and projects (May 2020).
We decided to move our weekly meeting to Mondays at 20H (UTC)
*** Operations ***
- Planning to send an email to committers@ with a reminder about taking the survey, email will be general and using the committers@ alias, haven't discussed this with Sally yet.
- Need to find 20 people to interview during the User Experience research, We're planning to send out a call for participation, also will coordinate w/ Sally.
- Planning to send an email to members@ with an update on the EDI committee: what prompted its formation, our focus so far and long term goals, will coordinate w/ Sally.
- Planning to introduce Daniel Izquierdo from Bitergia to Myrle and Sharan who will be at the ASF booth in FOSDEM to coordinate an EDI office hours to answers questions/discuss the 2020 community survey.
## Health report:
- The dev@ and diversity@ mailing lists continue to be slow, not too much activity outside the work done for each ongoing project.
- The discussions have been focused on topics that pertain to the projects we are running.
## Committee members changes:
None.
## References
[1] https://cwiki.apache.org/confluence/display/EDI/Launch+Plan+-+The+2020+ASF+Community+Survey
[2] https://cwiki.apache.org/confluence/display/EDI/Comms+Copy+-+The+2020+ASF+Community+Survey
[3] http://cwiki.apache.org/confluence/display/EDI/Getting+Started+At+Apache
[4]https://docs.google.com/document/d/1Qbhrwfy0jN-Ibq6VV2bJOsDL3H1VAay4PcfNs6CwJdM/edit
[5] https://www.outreachy.org/communities/cfp/
[6] https://www.outreachy.org/communities/cfp/apache/
December 2019
Contributors
Gris Cuevas
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- The Survey launch plan surface the need to work with the V.P. of Data Privacy Policy to define a scalable long term solution to reach out to people when applying the ASF community survey.
## Activity:
*** Project: Survey revamp***
The 2020 ASF Community Survey was launched on Dec 05, 2019 according to it's launch plan [ 1 ]
We have had so far: XXX responses from unique links and YYY from the open link.
Survey closes on January 4th, 2020.
Please, promote the survey in your project mailing lists using the message shared by Sally in the pmc@ and ppmc@ lists.
You can find a template to promote the survey with the link to the public version here [2]
*** Project: UX Research on new contributors ***
We will start preparations to recruit people to interview.
We will also take a look at preliminary answers from the survey to draft interview questions.
We are still on track to kick this off on time per the reviewed scheduled or finishing the project on May 2020.
*** Project: Internships for underrepresented groups (Outreachy) ***
*** Operations ***
- We selected our first Outreachy intern and she has accepted the internship [3]. The interns selection was announced on the alums page on Nov. 26, 2019 at 4pm UTC. The project is Migrate Apache Juneau PetStore Sample Application To Spring Boot Standalone Application [4]
- Internship period is from Dec. 3, 2019, to March 3, 2020.
- The first mentor's review has been submitted to Outreachy and it is positive. Mentor's feedback about the last two weeks of internship is also positive.
- In order to address the problem of attracting applicants to the program we are developing a tooling training manual to help newcomers: Getting started at Apache [5]
- Friction log: we keep working with the friction log coordinators of the Survey Design & Contributor Experience Research project. We updated the first template of friction log with feedback provided in the dev@ mailing list, thread: First draft of friction log template. See updated draft [6]. We are waiting for the coordinator's feedback before reopening the discussion on the mailing list.
- We keep working on the migration of previous meeting notes to Confluence to create a report that includes all action items, to make the process more transparent.
## Health report:
- The dev@ and diversity@ mailing lists continue to be slow, not too much activity outside the work done for each ongoing project.
- The discussions have been focused on topics that pertain to the projects we are running.
## Committee members changes:
None.
## References
[1] https://cwiki.apache.org/confluence/display/EDI/Launch+Plan+-+The+2020+ASF+Community+Survey
[2] https://cwiki.apache.org/confluence/display/EDI/Comms+Copy+-+The+2020+ASF+Community+Survey
[3] https://www.outreachy.org/alums/
[4] https://www.outreachy.org/december-2019-to-march-2020-internship-round/communities/apache/#migrate-apache-juneau-petstore-sample-application-
[5] http://cwiki.apache.org/confluence/display/EDI/Getting+Started+At+Apache
[6] https://docs.google.com/document/d/1Qbhrwfy0jN-Ibq6VV2bJOsDL3H1VAay4PcfNs6CwJdM/edit
November 2019 Report
(Need to get from Whimsy)
October 2019 Report
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
Two points that are not really issues, but more reseting expectations:
- The feedback and decision making process to launch the survey has pushed the entire project by 2 months since the holidays get on the way of new deadlines. New Expected time for a full report on EDI analysis is May.
- Comms plan for D&I committee is on hold due to bandwidth to work on it and the survey. Focusing on the survey first.
## Activity:
*** Project: Survey revamp***
- We're in the final review for V1.0 for the survey (see final deck here [ 1 ]
- There are discussion to finalize best way to send survey
- We are working on a comms plan to share the survey through the selected method
*** Project: UX Research on new contributors ***
Nothing has happened yet since this part is pending some initial results from the survey. As soon as we get the survey published, we'll start working on the questions for the interviews.
*** Project: Internships for underrepresented groups (Outreachy) ***
- We are working on the migration of previous meeting notes to Confluence to create a report that includes all action items, to make the process more transparent.
- The contributions period started on Oct. 1t and ended on Nov. 5th. Two projects out of three got contributions recorded. 5 contributions recorded in total. [2]
- We encounter some problem while attracting applicants to record contributions. We think that there could be two reasons for this: the skill level required in the project is too high, the wording of the project is a bit intimidating due to the technical language or unclear goals and/or high system requirements.
In order to address this issue, we took the following action:
- setup cheat sheet + more guided or explained tasks. Include this sheet in the project submission to guide applicants in their initial contributions. we've seen sometimes there is no time to address all queries/questions from applicants, therefore we could include this sheet to help them guide themselves. We opened a conversation to create a "Tooling training for ASF projects" [3].
- we need a more easy-to-start development environment. regarding applicants with less experience. In this case, it is hard to find a solution other than committing enough mentor time, which is hard to find. We opened a discussion. More details
- The period for the selection of interns start on Nov. 6th and ended on Nov. 14th. After rating contributions, one intern has been selected. [4]
- Friction log: we started working with the coordinators of the friction log of the Survey Design & Contributor Experience Research project. First draft of the friction log template has been shared on the mailing list dev@ [5].
<private> </private>
*** Operations ***
First payment to Bitergia was approved on the 15th. This payment is for Milestone 1.
*** Community Highlights ***
New contributors have been collaborating in the EDI projects: Laura Zanella Arianne Navarro
## Health report:
Mailing list continues to be active with regular emails from the working groups. A few new members have joined and participated. Some people have been sharing interesting articles and started good discussions.
## Committee members changes:
None
## References
[1] https://docs.google.com/document/d/1tCQvR1NmR8ds8dqECr0Hs6vheKjouDclBjhZQfMoLlQ/edit
[3] 2019-10-31 Outreachy Meeting notes
[5] http://mail-archives.apache.org/mod_mbox/diversity-dev/201911.mbox/%3cCAN_Ypr3cHMcSgd3t1xH3pzMCBof6B9dK0i2WDFtFJ1Q+P1aQdw@mail.gmail.com%3e
Previous Reports
Date
Contributors
September 2019 Report
Date
Contributors
- Katia Rojas
<add your name as you contribute>
August 2019 Report
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
None
## Activity:
*** Project: Survey revamp***
Scoped final agreement to work with Bitergia
Submitted contract for review to legal-private@
*** Project: UX Research on new contributors ***
Scoped final agreement to work with Bitergia
Submitted contract for review to legal-private@
*** Project: Internships for underrepresented groups (Outreachy) ***
Outreachy's goal is to support people from groups underrepresented in the technology industry. Outreachy interns will work remotely with mentors on projects ranging from programming, user experience, documentation, illustration and graphic design, to data science. Outreachy interns will receive stipends for developing said projects full-time for three months.
- We sent emails calling for mentors. [1]
- We created a blog post announcing Outreachy at ASF and updated it to include new information. [2]
- To create a friction log template, we opened a discussion in the dev@ mailing list and asked the community for their ideas and input regarding what a friction log should contain, how could we track these characteristics/conditions and their experiences with it. [3]
- We offered a workshop to scope projects and answer questions to potential mentors. [4]
- Three projects have been submitted but only two were approved. We are waiting for some answers from Outreachy regarding the rejected project. [5]
- Currently we have 4 mentors approved.
- We started to use Confluence meeting notes templates to track our meetings. [6]
- We decided to migrate previous meeting minutes to Confluence to create a report that includes all action items, to make the process more transparent.
More detailed reports on this work can be found on their update minutes[7].
*** Operations ***
<private> Received a targeted donation of $30k for diversity and inclusion from Google, need to work with Fundraiser how to process it and communicate it </private>
*** Community Highlights ***
The Foundation participated at www.ccoss.org, the first open source contributor summit in Latin America
- 3x Board members (Daniel Ruggeri, Myrle Krantz, Joan Touzet) + 3 officers (Gris Cuevas, Sharan Foga, Sam Ruby) in attendance
- Full ASF track delivered on Saturday 2019-09-14: https://ccoss.org/schedule/2019-09-14
- Lots of interest - common theme expressed was "I've never been part of an Apache event" and "Latin Americans want to get more involved in the ASF [now]!"
## Health report:
Update on Diversity & Inclusion mailing lists moderation:
From the events that occurred last month in the D&I mailing list, 4 components of a strong moderation practice were outlined:
>Successful moderation requires at least a few things:
>
> 1. a clear, short list of rules people must follow
> 2. reasons provided to the poster on violation
> 3. a stated appeals process
> 4. consistent application of those rules
The committee has brought an initial draft of these guidelines to a Confluence page[4] and feedback has been provided on an email thread in dev@[5]. Thanks to everyone who has provided input.
Next steps are: Finalize moderation guidelines and publish them in the D&I wiki, and establish a process for appeals. We’ll work on these two points next.
Update on mailing lists status:
We are back to normal cadence and volume. Work in the three main projects for 2019 has started to show progress and tone and interaction has refocused on core work.
## Committee members changes:
None
## References
[2]https://cwiki.apache.org/confluence/pages/viewrecentblogposts.action?key=EDI
[5]https://www.outreachy.org/apply/project-selection/
[6]https://cwiki.apache.org/confluence/display/EDI/Meeting+notes