THIS IS A TEST INSTANCE. ALL YOUR CHANGES WILL BE LOST!!!!
Current Report
Date
Contributors
Gris Cuevas
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
## Activity:
*** Project: Survey revamp***
*** Project: UX Research on new contributors ***
*** Project: Internships for underrepresented groups (Outreachy) ***
<private> </private>
*** Operations ***
- We selected our first Outreachy intern and she has accepted the internship [1]. The interns selection was announced on the alums page on Nov. 26, 2019 at 4pm UTC. The project is Migrate Apache Juneau PetStore Sample Application To Spring Boot Standalone Application [2]
- Internship period is from Dec. 3, 2019, to March 3, 2020.
- The first mentor's review has been submitted to Outreachy and it is positive. Mentor's feedback about the last two weeks of internship is also positive.
- In order to address the problem of attracting applicants to the program we are developing a tooling training manual to help newcomers: Getting started at Apache [3]
- Friction log: we keep working with the friction log coordinators of the Survey Design & Contributor Experience Research project. We updated the first template of friction log with feedback provided in the dev@ mailing list, thread: First draft of friction log template. See updated draft [4]. We are waiting for the coordinator's feedback before reopening the discussion on the mailing list.
- We keep working on the migration of previous meeting notes to Confluence to create a report that includes all action items, to make the process more transparent.
*** Community Highlights ***
## Health report:
## Committee members changes:
## References
[1] https://www.outreachy.org/alums/
[2] https://www.outreachy.org/december-2019-to-march-2020-internship-round/communities/apache/#migrate-apache-juneau-petstore-sample-application-
[3] http://cwiki.apache.org/confluence/display/EDI/Getting+Started+At+Apache
[4] https://docs.google.com/document/d/1Qbhrwfy0jN-Ibq6VV2bJOsDL3H1VAay4PcfNs6CwJdM/edit
November 2019 Report
(Need to get from Whimsy)
October 2019 Report
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
Two points that are not really issues, but more reseting expectations:
- The feedback and decision making process to launch the survey has pushed the entire project by 2 months since the holidays get on the way of new deadlines. New Expected time for a full report on EDI analysis is May.
- Comms plan for D&I committee is on hold due to bandwidth to work on it and the survey. Focusing on the survey first.
## Activity:
*** Project: Survey revamp***
- We're in the final review for V1.0 for the survey (see final deck here [ 1 ]
- There are discussion to finalize best way to send survey
- We are working on a comms plan to share the survey through the selected method
*** Project: UX Research on new contributors ***
Nothing has happened yet since this part is pending some initial results from the survey. As soon as we get the survey published, we'll start working on the questions for the interviews.
*** Project: Internships for underrepresented groups (Outreachy) ***
- We are working on the migration of previous meeting notes to Confluence to create a report that includes all action items, to make the process more transparent.
- The contributions period started on Oct. 1t and ended on Nov. 5th. Two projects out of three got contributions recorded. 5 contributions recorded in total. [2]
- We encounter some problem while attracting applicants to record contributions. We think that there could be two reasons for this: the skill level required in the project is too high, the wording of the project is a bit intimidating due to the technical language or unclear goals and/or high system requirements.
In order to address this issue, we took the following action:
- setup cheat sheet + more guided or explained tasks. Include this sheet in the project submission to guide applicants in their initial contributions. we've seen sometimes there is no time to address all queries/questions from applicants, therefore we could include this sheet to help them guide themselves. We opened a conversation to create a "Tooling training for ASF projects" [3].
- we need a more easy-to-start development environment. regarding applicants with less experience. In this case, it is hard to find a solution other than committing enough mentor time, which is hard to find. We opened a discussion. More details
- The period for the selection of interns start on Nov. 6th and ended on Nov. 14th. After rating contributions, one intern has been selected. [4]
- Friction log: we started working with the coordinators of the friction log of the Survey Design & Contributor Experience Research project. First draft of the friction log template has been shared on the mailing list dev@ [5].
<private> </private>
*** Operations ***
First payment to Bitergia was approved on the 15th. This payment is for Milestone 1.
*** Community Highlights ***
New contributors have been collaborating in the EDI projects: Laura Zanella Arianne Navarro
## Health report:
Mailing list continues to be active with regular emails from the working groups. A few new members have joined and participated. Some people have been sharing interesting articles and started good discussions.
## Committee members changes:
None
## References
[1] https://docs.google.com/document/d/1tCQvR1NmR8ds8dqECr0Hs6vheKjouDclBjhZQfMoLlQ/edit
[3] 2019-10-31 Outreachy Meeting notes
[5] http://mail-archives.apache.org/mod_mbox/diversity-dev/201911.mbox/%3cCAN_Ypr3cHMcSgd3t1xH3pzMCBof6B9dK0i2WDFtFJ1Q+P1aQdw@mail.gmail.com%3e
Previous Reports
Date
Contributors
September 2019 Report
Date
Contributors
- Katia Rojas
<add your name as you contribute>
August 2019 Report
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
None
## Activity:
*** Project: Survey revamp***
Scoped final agreement to work with Bitergia
Submitted contract for review to legal-private@
*** Project: UX Research on new contributors ***
Scoped final agreement to work with Bitergia
Submitted contract for review to legal-private@
*** Project: Internships for underrepresented groups (Outreachy) ***
Outreachy's goal is to support people from groups underrepresented in the technology industry. Outreachy interns will work remotely with mentors on projects ranging from programming, user experience, documentation, illustration and graphic design, to data science. Outreachy interns will receive stipends for developing said projects full-time for three months.
- We sent emails calling for mentors. [1]
- We created a blog post announcing Outreachy at ASF and updated it to include new information. [2]
- To create a friction log template, we opened a discussion in the dev@ mailing list and asked the community for their ideas and input regarding what a friction log should contain, how could we track these characteristics/conditions and their experiences with it. [3]
- We offered a workshop to scope projects and answer questions to potential mentors. [4]
- Three projects have been submitted but only two were approved. We are waiting for some answers from Outreachy regarding the rejected project. [5]
- Currently we have 4 mentors approved.
- We started to use Confluence meeting notes templates to track our meetings. [6]
- We decided to migrate previous meeting minutes to Confluence to create a report that includes all action items, to make the process more transparent.
More detailed reports on this work can be found on their update minutes[7].
*** Operations ***
<private> Received a targeted donation of $30k for diversity and inclusion from Google, need to work with Fundraiser how to process it and communicate it </private>
*** Community Highlights ***
The Foundation participated at www.ccoss.org, the first open source contributor summit in Latin America
- 3x Board members (Daniel Ruggeri, Myrle Krantz, Joan Touzet) + 3 officers (Gris Cuevas, Sharan Foga, Sam Ruby) in attendance
- Full ASF track delivered on Saturday 2019-09-14: https://ccoss.org/schedule/2019-09-14
- Lots of interest - common theme expressed was "I've never been part of an Apache event" and "Latin Americans want to get more involved in the ASF [now]!"
## Health report:
Update on Diversity & Inclusion mailing lists moderation:
From the events that occurred last month in the D&I mailing list, 4 components of a strong moderation practice were outlined:
>Successful moderation requires at least a few things:
>
> 1. a clear, short list of rules people must follow
> 2. reasons provided to the poster on violation
> 3. a stated appeals process
> 4. consistent application of those rules
The committee has brought an initial draft of these guidelines to a Confluence page[4] and feedback has been provided on an email thread in dev@[5]. Thanks to everyone who has provided input.
Next steps are: Finalize moderation guidelines and publish them in the D&I wiki, and establish a process for appeals. We’ll work on these two points next.
Update on mailing lists status:
We are back to normal cadence and volume. Work in the three main projects for 2019 has started to show progress and tone and interaction has refocused on core work.
## Committee members changes:
None
## References
[2]https://cwiki.apache.org/confluence/pages/viewrecentblogposts.action?key=EDI
[5]https://www.outreachy.org/apply/project-selection/
[6]https://cwiki.apache.org/confluence/display/EDI/Meeting+notes