This page is intended to be a quick guide through the process nominating committers and PMC Members for the geode project. Any member of the PMC for geode can nominate someone to be a geode committer or PMC member
For more in depth details please refer to the pmc guide, including how to add a PMC member here.
1. Send a DISCUSS email to private@geode.apache.org indicating you would like to propose a new committer and PMC Member. Example:
[DISCUSS] Propose new committer and PMC Member - Lee T. Hacker I'd like to discuss the proposal to add Lee T. Hacker as a new Geode committer and PMC member. <Brief description of Lee T.'s contributions>
2. If the DISCUSS email does not raise any objections after a couple of days, send a [VOTE] email to private@geode.apache.org with at least 72 hours of voting time. The vote passes if there are at least 3 +1s and no -1 of any PMC members. Mentors votes are not required. Do one vote for Committer and PMC membership. Our policy is that if you want to nominate someone was a committer, you should also nominate them to join the PMC. Example:
[VOTE] New committer and PMC member - Lee T. Hacker I propose adding Lee T. Hacker as a new Geode committer and PMC member. <Brief description of Lee T.'s contributions> Please cast your vote. Voting ends 5/6/2022 [ ] +1 Approve [ ] +0 No opinion [ ] -1 Disapprove (and reason why)
3. Send the [VOTE][RESULT] email. Example:
[RESULT] [VOTE] New committer and PMC member: Lee T. Hacker The vote has now closed. The current results are: +1 [ Total +15 VOTES ] 0 [ 0 ] -1 [ 0 ] The voting is ***successful***
4.Send a notice to the board indicating that a member has been invited to join the PMC. You can find a link to the VOTE RESULT email by browsing https://mail-search.apache.org/pmc/private-arch/geode-private/. Do not CC the new member or invite them to the PMC yet.
To: board@apache.org Cc: private@geode.apache.org Subject: [NOTICE] Jane Doe for Geode PMC Geode proposes to invite Jane Doe (janedoe) to join the PMC. The vote result is available here: <link to vote result>
5. After 72 hours, invite the person to be a committer and PMC member. If they do not have an Apache account already, get them to file an ICLA. CC the private@geode.apache.org with the invitation. Example.
6. Once the ICLA is filed, the ASF Secretary will create an Apache account. If the project was indicated on the ICLA, then the person will be automatically be added as a committer to the project
7. If the new committer has also accepted PMC membership, ask the PMC chair add them to the PMC roster through Whimsy.