Definition: What is it ?

The GL Accounts sub menu screen allows you specify which general ledger account any tax calculated for this tax authority will be posted. This is done at at organisation level so the minimum requirement is that  'Company' is setup.

What is it used for?

It is used to consolidate taxes for a specific tax authority into one general ledger account. It can be very useful if you need to track taxes for several tax authorities (eg different states or countries).

What's on the screen?

To do
 

How do I add a new general ledger account for a Tax Authority?

Example: To add a new general ledger account for a Tax Authority

  1. Enter or use the lookup to select the 'Organisation Party Id' (NOTE: Normally this would be 'Company')
  2. Enter or use the lookup to select the 'GL Account' 
  3. Press the 'Add' button

NOTE: The GL account used must have already been created in the Global GL Settings and linked to the chart of accounts for 'Company'

NOTE TO CHECK: Can there be only one entry here....???? Might be able to do several based on different organisations but same tax authority?

How do I update a general ledger account for a Tax Authority?

The general ledger account can be updated by simply adding a new account to replace the existing entry. 

Example: To update a general ledger account for a Tax Authority

  1. Enter or use the lookup to select the 'Organisation Party Id' (NOTE: Normally this would be 'Company')
  2. Enter or use the lookup to select the updated 'GL Account' 
  3. Press the 'Add' button
  4. The existing entry will be replaced by the updated GL Account

NOTE: Be careful when updating a general ledger account because some transactions may have already been posted to the existing account.

How do I delete a general ledger account for a Tax Authority?

Example: To delete a general ledger account for a Tax Authority

  1. Locate the entry required
  2. Press the 'Delete' button next to the entry that needs to be deleted
  3. The entry is removed
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