1. Start a discussion on the private mailing list:
  • Subject: [DISCUSS] New PMC member: ##NAME##

  • Content:

    Hi all,

we'd like to discuss the election of ##NAME## as a new StreamPipes PMC member.

##LIST CONTRIBUTIONS##

What do you think?

2. Start the vote on the private mailing list:
  • Subject: [VOTE] New PMC member: ##NAME##

  • Content:

    Hi all,
following up the discussion thread [1], I'd like to call a vote to elect ##NAME## as a new PMC member.
The vote will be open for at least 72 hours.

Please vote accordingly: 

[ ] +1 accept ##NAME## as new PMC member

[ ] +0 I don't have an opinion

[ ]  -1 do not accept ##NAME## as new PMC member


[1] ##LINK_TO_DISCUSSION_THREAD##
3. Once the vote is over, write to the private mailing list:
  • Subject: [RESULT][VOTE] New PMC member: ##NAME##

  • Content:

    Hi all,
The vote has now closed. The results are:

+1 [X binding]
0 [0]
-1 [0]

The vote is successful.
 
We'll proceed with the next step and send a notice to the board.

Thank you all for voting!
  • All votes of PMC members are binding

4. Send Notice to Board

  • Subject: [NOTICE] ##NAME## for Apache StreamPipes PMC
Apache StreamPipes proposes to invite ###NAME### to join the PMC.

Vote thread: ### Link to vote thread ###
Result thread: ### Link to result thread ###


5. Write the new PMC member an invitation with the private list in CC

  • Subject: Invitation to become Apache StreamPipes PMC member: ##NAME##

Content:

Hello ##NAME##,

In recognition of your demonstrated commitment to, and alignment with, the
goals of the Apache StreamPipes project, the StreamPipes PMC has voted to offer you
membership in the StreamPipes PMC ("Project Management Committee").

Please let us know if you accept by replying to private@streampipes.apache.org.
Of course, you can decline and instead remain as a ##CONTRIBUTOR/COMMITTER##, participating as you do now.

As a PMC member, you are responsible for
continuing the general project, code, and community oversight that you
have exhibited so far.  
All PMC members are subscribed to the project's private mail list, which 
is used to discuss issues unsuitable for an open, public forum, such as
people issues (e.g. new committers, problematic community members, etc.),
security issues, and the like.  It can't be emphasized enough that
care should be taken to minimize the use of the private list, discussing
everything possible on the appropriate public list.

The private PMC list is *private* - it is strictly for the use of the
PMC. Messages are not to be forwarded to anyone else without the express
permission of the PMC. Also note that any Member of the Foundation has
the right to review and participate in any PMC list, as a PMC 
ist acting on behalf of the Membership.

Finally, the PMC is not meant to create 
a hierarchy within the committership or the community.  In fact, a goal is to
add all committers over time to the PMC, as our belief is that those who
do the work should get a binding vote.  Therefore, in our day-to-day
interactions with the rest of the community, we continue to interact as
peers, where every reasonable opinion is considered, and all community
members are invited to participate in our public voting.  If there ever
is a situation where the PMC's view differs significantly from that 
of the rest of the community, this is a symptom of a problem that needs to
be addressed.

We are very happy that you are part of our community and looking forward to your acceptance!

The Apache StreamPipes PMC

5. Answer after response of new PMC member

  • Content:

##ANSWER THE MAIL###

You will find more information about the next steps in [1]. If you have any further questions please feel free to contact us at any time.

[1] https://cwiki.apache.org/confluence/display/STREAMPIPES/PPMC+Onboarding


6. Write an announcement mail to the dev list once the new PPMC member submitted the ICLA and is added to the project:
  • Subject: [ANNOUNCE] New PPMC member: ##NAME##
  • Content:


Hi all,

on behalf of the StreamPipes PMC, it is my pleasure to inform you that
##NAME## has accepted the offer to become PMC member of the
StreamPipes project!

## CONGRATULATE AND WRITE SOME OF THE CONTRIBUTIONS ##
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