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  1. Start a discussion on the private mailing list:
  • Subject:   [DISCUSS] New PPMC PMC member: ##NAME##
  • Content:

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    Hi all,
    
    we'd like to discuss the election of ##NAME## as a new StreamPipes PPMCPMC member.
    
    ##LIST CONTRIBUTIONS##
    
    What do you think?
    


2. Start the vote on the private mailing list:
  • Subject: [VOTE] New PPMC PMC member: ##NAME##
  • Content:

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    Hi all,
    following up the discussion thread [1], I'd like to call a vote to elect ##NAME## as a new PPMCPMC member.
    The vote will be open for at least 72 hours.
    
    Please vote accordingly: 
    
    [ ] +1 accept ##NAME## as new PPMCPMC member
    
    [ ] +0 I don't have an opinion
    
    [ ]  -1 do not accept ##NAME## as new PPMCPMC member
    
    
    [1] ##LINK_TO_DISCUSSION_THREAD##


...

  • Subject: [RESULT][VOTE] New PPMC PMC member: ##NAME##
  • Content:

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    Hi all,
    The vote has now closed. The results are:
    
    +1 [X binding]
    0 [0]
    -1 [0]
    
    The vote is successful.
     
    We'll proceed with the next step and send a notice to the Incubator PMCboard.
    
    Thank you all for voting!


  • All votes of PPMC PMC members are binding

4. Send Notice to Apache Incubator private listBoard

  • Subject: [NOTICE] ##NAME## for Apache StreamPipes PPMCPMC
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Hi all,
##NAME## has been voted as a new member of the Apache StreamPipes PPMC. TheApache StreamPipes proposes to invite ###NAME### to join the PMC.

Vote thread: ### Link to vote thread is###
Result atthread: ### *linkLink to theresult votethread thread*

There is 72 hour grace period before a new PPMC member can be invited.

Please note that there is a grace period of 72 hours from when the NOTICE is sent to the Incubator PMC to when the proposed member should be formally invited. This is an important part of the overall process. Failure to do this can result in an embarassing situation for people involved.

https://incubator.apache.org/guides/ppmc.html#voting_in_a_new_ppmc_member

###


5. Write the new PMC 5. Write the new PPMC member an invitation with the private list in CC

  • Subject: Invitation to become Apache StreamPipes PPMC PMC member: ##NAME##

Content:

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Hello ##NAME##,

In recognition of your demonstrated commitment to, and alignment with, the
goals of the Apache StreamPipes project, the StreamPipes PPMCPMC has voted to offer you
membership in the StreamPipes PPMCPMC ("Podling Project Management Committee").

Please let us know if you accept by replying to private@streampipes.apache.org.
Of course, you can decline and instead remain as a ##CONTRIBUTOR/COMMITTER##, participating as you do now.

If you accept, the next step is to register an iCLA:

    1. Details of the iCLA and the forms are found 
    through this link: http://www.apache.org/licenses/#clas

    2. Instructions for its completion and return to 
    the Secretary of the ASF are found at
    http://www.apache.org/licenses/#submitting

    3. When you transmit the completed iCLA, request 
    to notify the Apache StreamPipes (incubating) / Apache Incubator project and choose a 
    unique Apache id. Look to see if your preferred 
    id is already taken at 
    http://people.apache.org/committer-index.html     
    This will allow the Secretary to notify the PMC 
    when your iCLA has been recorded.

When recording of your iCLA is noticed, you will 
receive a follow-up message with the next steps for 
establishing you as a PPMC member.

The PPMC is the Incubator podling version of a project PMC ("Project
Management Committee") that for every top-level project is tasked by the
Apache Board of Directors with official oversight and binding votes in
that project.  When Frizzle graduates from the Incubator to a top-level
project, the project PMC is usually formed from the membership of the PPMC.
Note that while participation in the PMC after graduation is not
guaranteed, simply continuing your constructive and active participation
is usually sufficient.

As a PPMC member, and later as a PMC member, you are responsible for
continuing the general project, code, and community oversight that you
have exhibited so far.  The votes of the PPMC are not legally binding;
votes of the Incubator PMC are.  However, many of the PPMC members
are also Incubator PMC members, so they implicitly cast binding votes
when we vote on PPMC issues.  While this is an important legal
distinction, it shouldn't enter your thinking when working on the PPMC -
members should treat every decision as if it were legally binding for the ASF.  
Also, in day-to-day activities, the Incubator PMC member vs PPMC member
distinction should be invisible -- we are peers.

All PPMC members are 
All PMC members are subscribed to the project's private mail list, which 
is used to discuss issues unsuitable for an open, public forum, such as
people issues (e.g. new committers, problematic community members, etc.),
security issues, and the like.  It can't be emphasized enough that
care should be taken to minimize the use of the private list, discussing
everything possible on the appropriate public list.

The private PPMCPMC list is *private* - it is strictly for the use of the
PPMCPMC. Messages are not to be forwarded to anyone else without the express
permission of the PPMCPMC. Also note that any Member of the Foundation has
the right to review and participate in any PPMC or PMC list, as a PMC 
and PPMC areist acting on behalf of the Membership.

Finally, the PPMC (and assuming graduation, the PMC) is not meant to create 
a hierarchy within the committership or the community.  In fact, a goal is to
add all committers over time to the PPMC/PMC, as our belief is that those who
do the work should get a binding vote.  Therefore, in our day-to-day
interactions with the rest of the community, we continue to interact as
peers, where every reasonable opinion is considered, and all community
members are invited to participate in our public voting.  If there ever
is a situation where the PMC/PPMC's view differs significantly from that 
of the rest of the community, this is a symptom of a problem that needs to
be addressed.

With the expectation of your acceptance, welcomeWe are very happy that you are part of our community and looking forward to your acceptance!

The Apache StreamPipes PPMCPMC


5.  Answer Answer after response of new PPMC PMC member

  • Content:

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##ANSWER THE MAIL###

You will find more information about the next steps in [1]. If you have any further questions please feel free to contact us at any time.

[1] https://cwiki.apache.org/confluence/display/STREAMPIPES/PPMC+Onboarding

...

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Hi all,

on behalf of the StreamPipes PPMCPMC, it is my pleasure to inform you that
##NAME## has accepted the offer to become PPMCPMC member of the
StreamPipes project!

## CONGRATULATE AND WRITE SOME OF THE CONTRIBUTIONS ##

...