This wiki page has been set up to help track ASF participation at FOSDEM: who will be participating, what is being organized, which projects will be represented, etc.

What is FOSDEM?

FOSDEM is a free open source conference that takes place each year in Brussels. It is free entry so many organizations and companies involved in open source attend.

Goals and Objectives for the Booth

1. Attracting visitors
2. Promote the  ASF  and its Projects by
   1. Running some demos or short presentations showcasing specific projects (NOTE: Not much interest from projects so will drop this)
      
   2. Having project experts available to chat and answer question
   3. Having people available to answer questions about the ASF
3. Run video content that gives basic information about the ASF and what we do

Potential Videos we could Use (Apache General)

• Trillions and Trillions (Duration 49 minutes 2 seconds)
• Apache Everywhere (Duration 6 minutes 41 seconds)  FOSDEM VIDEO 1
  
• Apache Innovation (Duration 40 minutes 6 seconds) FOSDEM VIDEO 4
  
• Why Apache? (Duration 2 minutes 45 seconds)  FOSDEM VIDEO 3
  
• Apache in 2020 - By the Digits (Duration 5 minutes 16 seconds) FOSDEM VIDEO 2
  

Do we think about the project or ApacheCon video content too?

FOSDEM ASF Booth

Join us at FOSDEM!

1. Link to  FOSDEM ASF Booth :
2. Link to FOSDEM ASF Chat room

Volunteers

We need people to help with preparing the content for the booth and to be present in the chatroom during the event. Please add your name below if you are interested in helping out.

What needs to be done to prepare the virtual booth?

The exhibition website is a static site generated by Hugo (gohugo.io).

The FOSDEM team has set the theme and the structure, and we can add as many pages as we want. The code for the website currently lives at https://github.com/FOSDEM/stands-website. (NOTE: Documentation from FOSDEM team will be added shortly)

Setting up the Booth

To get started with adding content to the website, we need to do the following:

• Create two git repositories (public), https://github.com/apache/comdev-fosdem-content and https://github.com/apache/comdev-fosdem-static
  
  • one for your content (to be called content/stands/ApacheSoftwareFoundation
  • one for your static files. 
• Send both links to the FOSDEM team and make sure they can pull anonymously.
• Add pages in any format Hugo accepts. (Note that we cannot add more levels (if you want a deeper structure, we need to ask the FOSDEM team).
• Once every hour a script will rebuild the website.
• We can add links to our own website(s) as well, but the FOSDEM team ask that we keep stand-related things on our stands website

Testing the booth works

This is what you should do to test

1. Download the repository.
2. Put your content directly in content/stands/your_stand and static/stands/your_stand. We'll use submodules to tie everything together, so the content should be at the root of your repository.
3. Run Hugo serve to test.

Also created (or improved the script enough to have it create) is a directory for each accepted stand, a .md file with the data for the overview and every theme; your tests should thus look more or less like the finished version.

Marketing and messages

For the booth to become a success we need to do both internal and external marketing. We will be promoting FOSDEM on the Community Development mailing lists and will ask Sally and Swapnil to help us with blog posts and news bulletins.

It might be good to send an email out to all our projects as the conference is completely free.

Communication

dev@community.a.o is currently being used for all FOSDEM communication.