THIS IS A TEST INSTANCE. ALL YOUR CHANGES WILL BE LOST!!!!
Current Report
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Internships for underrepresented groups (Outreachy) ***
- The "December 2020 - March 2021" round has concluded successfully with 6 interns in total, on 6 different projects.
- We submitted our application for round "May 2021 - August 2021" and got accepted to participate in the program.
- We used the same communication channels as before, multiple emails via mailing list and blog post [4]
- We got confirmation of funds for one intern.
- The new intern will work on the project: Implement distributed tracing for Qpid Proton C++ [1][2]
- The intership period is: May 24, 2021 to August 24, 2021. [3]
*** Project: website
We are calling for webmasters to help us developing or maintaining the technical or design parts of the website.
- We are looking for someone who can help us getting the site in a state where content writers can help contribute. [6]
*** Topic: criteria for inclusive words
- During May, the community has been discussing about criterias for inclusive words [5]. This could be a potential project we could follow up but we don't have resources (people) to work on it.
*** Operations
- FY2021: -
- Bitergia: concluded.
*** Project: User Experience Research on new contributors ***
-
## Committee members changes:
None.
## References
[2] https://www.outreachy.org/alums/2021-05/
[3] https://www.outreachy.org/outreachy-may-2021-internship-round/
[4] https://cwiki.apache.org/confluence/pages/viewrecentblogposts.action?key=EDI
[5] https://lists.apache.org/list.html?diversity@apache.org
[6] https://lists.apache.org/list.html?dev@diversity.apache.org
January 2021
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Operations
- Preparing budget for 2021 FY
- Finalizing project wrap up with Bitergia
*** Project: User Experience Research on new contributors ***
- Final report is underway
- Wrote and submitted an academic paper for CSCW (Computer-Supported Cooperative Work and Social Computing)[1]. CSCW is the premier venue for research in the design and use of technologies that affect groups, organizations, communities, and networks. Bringing together top researchers and practitioners, CSCW explores the technical, social, material, and theoretical challenges of designing technology to support collaborative work and life activities. The conference accepts novel, innovative and original work and typically has a 20-25% acceptance rate – which means it’s a very competitive conference. The conference had 900 participants in 2020.
- We have submitted our work for CSCW 2021 and we will know about how our paper did in April 2021, when we receive the review comments. We hopefully get an Accept or a Major Revision. This will make the research validated by a cross functional team of academics, helping us complete our first short term goal of providing scientific validates data on the state of D&I in the foundation.
*** Project: Internships for underrepresented groups (Outreachy) ***
- 6 interns on 6 different projects. All projects proceeding as normal.
- You can check the working group notes here [ 2]
## Committee members changes:
None.
## References
[1] https://cscw.acm.org/2020/
[ 2]2020-11-25 Outreachy Meeting notes
December 2020
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Operations
- LAst invoice of research project is expected in early January. We're on track for the allocated budget.
*** Project: User Experience Research on new contributors ***
- Final Research validation done on the dev@d.a.o mailing list
- All operations for this project have wrapped up, only remaining items is the production of the final report
*** Project: Internships for underrepresented groups (Outreachy) ***
- 6 interns on 6 different projects. All of them in their 3 week of the contribution.
## Committee members changes:
None.
## References
[1] 2020-11-25 Outreachy Meeting notes
November 2020
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Operations
- No update.
*** Project: User Experience Research on new contributors ***
- Research has ended, meetings with interview participants to corroborate findings and recommendations underway
- Report under way, ETA for final delivery End of November
*** Project: Internships for underrepresented groups (Outreachy) ***
- Contribution period underway for active projects, tracker here [1]
## Committee members changes:
None.
## References
[1] 2020-09-30 Outreachy Meeting notes
October 2020
Contributors
Gris Cuevas
- Katia Rojas
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Operations
- Presented the State of D&I at ApacheCon at Home slides available here [1]
*** Project: User Experience Research on new contributors ***
- Survey and User Experience research is complete
- Quantitative analysis is underway for the following projects: Airflow, Beam, Cassandra, CouchDB, Flink, Hadoop, HTTPD, Lucene, NetBeans, OpenOffice, Spark and Tomcat
- ETA to finish analysis is October 2020
- Reports and close out are due end of November
- Reports will be published in academic forums, this has been already approved by Sally
*** Project: Internships for underrepresented groups (Outreachy) ***
- 9 Approved projects for the Dec-Mar period:
2020 December to 2021 March round - Apache - Add a datastore for Elasticsearch in Apache Gora
2020 December to 2021 March round - Apache - Add a datastore for Neo4j in Apache Gora
2020 December to 2021 March round - Apache - Create ActiveMQ publisher plugin for Apache APISIX
2020 December to 2021 March round - Apache - Create Pulsar publisher plugin for Apache APISIX
2020 December to 2021 March round - Apache - Create RabbitMQ publisher plugin for Apache APISIX
2020 December to 2021 March round - Apache - Extend Backend API to Query all up and downstream dependencies of the task - Apache Dolphinscheduler
2020 December to 2021 March round - Apache - Extend multiple sql statement query for SQL task - Apache Dolphinscheduler
2020 December to 2021 March round - Apache - Implement TsFile with C++ for Apache IoTDB
2020 December to 2021 March round - Apache - Support complex data type in Apache IoTDB - Contribution period started on October 5, 2020
- The Outreachy admins created a table to track mentors [2]
## Committee members changes:
None.
## References
[2] Mentors
September 2020
Date
Contributors
Gris Cuevas
- Katia Rojas
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Survey***
- This project is now complete.
- The team is working on a paper to be submitted to the IEEE about the research methodology used in this project
*** Project: User Experience Research on new contributors ***
- We had 19 interviews from the different interest groups to expand on the research. We consider this part done.
- Analysis of interview data in progress
- Email about quantitative analysis was sent to the 12 projects selected for activity analysis.
-
*** Project: Internships for underrepresented groups (Outreachy) ***
- The Outreachy round May-August 2020 has concluded. We sent the friction log form to mentors and interns.
- We submitted a new application to join the Outreachy program round December-March 2020/2021. We have been accepted to the program and we have fundings for at least 6 interns.
We continue promoting the program and calling for mentors for the upcoming round. See diversity-dev mailing list archives [1]
- Sept. 24, 2020 - last day for mentors to submit projects to the Outreachy website.
## Committee members changes:
None.
## References
August 2020
Current Report
Date
Contributors
Gris Cuevas
- Katia Rojas
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Survey***
- survey final readout video already uploaded to YouTube
- the team is working on a paper to be submitted to the IEEE about the research methodology used in this project
*** Project: User Experience Research on new contributors ***
- advances with the interviews, but still not all of them available, need to do a final round of referrals, otherwise will limit the number of interviews.
*** Project: Internships for underrepresented groups (Outreachy) ***
- The progress of the current round (May-Aug 2020) goes as expected, feedback is positive.
- The current round ends on August 18th. We prepared the friction log form and we will send it to mentors and interns on the 19th of August.
The next round starts in late August. We are promoting the program and calling for mentors for the upcoming round. See diversity-dev mailing list archives (Outreachy Program: your chance to support your projects with internships) [1]
- We updated the information regarding the Outreachy program to make it more accessible to mentors.
- To maintain flexibility in our schedules and provide better details on our operations we reduced our weekly sync meetings to bi-weekly synchronous meetings and asynchronous communications for no sensitive topics on the mailing list.
*** Operations ***
## Committee members changes:
None.
## References
[1] http://mail-archives.apache.org/mod_mbox/diversity-dev/202007.mbox/%3cCACmp6krKdtec-O12NweN5KM5nWhTWs_YhrR38tbxdPK1KWzc3g@mail.gmail.com%3e
June 2020
Current Report
Date
Contributors
Gris Cuevas
- Katia Rojas
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Survey***
- Preparing presentation to share final findings from survey, if you're interested in attending live follow this thread [1]
- Will work on documenting survey process and how to re-apply it, thinking of doing it every 2 years
*** Project: User Experience Research on new contributors ***
- We have narrowed down the list of projects we'll continue to evaluate with a quantitative analysis.
- Talking to privacy@ about best way to analyze project data
- Interview questions have been finalized by Bitergia
- Recruiting for interviews is moving along, we're reaching out to folks who indicated interest in participating through the survey
- Bitergia will share an invite to extend the opportunity to be interviewed to folks who left an ASF project, we're looking to have referrals from PMCs.
*** Project: Internships for underrepresented groups (Outreachy) ***
- Don't forget to read the notes from the weekly working meetings, they are in the D&I Wiki[2] and shared via the mailing list.
- Google donated $52k to continue with the ASF internships next year.
- Still pending discussion items: how to continue program funding and finalization of friction logs from previous intern.
- Our four interns started the internship on May 19th.
- Internships period: May 19th, 2020, to August 18th, 2020.
- Feedback received from all interns after following up regarding communication channels to use to contact mentors and contribute to their projects. The feedback was good and. We also sent them an invitation to the Slack channel.
- Feedback received from all mentors after following up regarding the first weeks of internship. The feedback was good so far. We provided feedback to Airflow about ensuring their interns have tasks to work on while they untangle their technical decision preventing progress on the main project.
- We had a discussion in the mailing list [3] about how to improve the way we are promoting the Outreachy program and the problems we are facing now.
- Finished Report friction log and feedback: the report includes the feedback of mentors, interns, and coordinators.
*** Operations ***
Google sponsored $52k to continue supporting the Outreachy internships through the next two rounds.
## Committee members changes:
None.
## References
[2] Outreachy Working Group - Meeting notes
[3] https://lists.apache.org/list.html?dev@diversity.apache.org
May 2020
Date
Contributors
Gris Cuevas
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Survey***
- Final analysis is concluded.
- We are working on organizing 1h presentation to share findings.
*** Project: User Experience Research on new contributors ***
- We have narrowed down the list of projects we'll continue to evaluate with a quantitative analysis.
- Interview work is on hold.
- V.P. of D&I needs to engage with V.P. of Data Privacy to discuss action plan.
*** Project: Internships for underrepresented groups (Outreachy) ***
- Don't forget to read the notes from the weekly working meetings, they are in the D&I Wiki[1] and shared via the mailing list.
- Four interns selected so far. Two interns per project:
- Still pending discussion items: how to continue program funding and finalization of friction logs from previous intern.
*** Operations ***
No updates.
## Committee members changes:
None.
## References
[1] Outreachy Working Group - Meeting notes
April 2020
Date
Contributors
Gris Cuevas
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Survey***
- Preliminary results have been reviewed.
- Bitergia is preparing a slide presentation with the summary of insights obtained
- Bitergia will host a 1h debrief about the survey which will be recorded and shared in the diversity mailing list
*** Project: User Experience Research on new contributors ***
- Interest groups have been identified. This are the groups the interviews will be focused on.
- Bitergia is drafting the invite for volunteers to be interviewed
- The purpose of these interviews is to deep-dive into topics of interest identified in the survey
- The survey debrief session will also serve as an introduction to the questions from the interviews
*** Project: Internships for underrepresented groups (Outreachy) ***
- Don't forget to read the notes from the weekly working meetings, they are in the D&I Wiki[1] and shared via the mailing list.
- The team is following up with the mentor and mentee from the previous round to clarify the friction logs, they were also asked if sharing insights publicly was ok.
- The mentor and mentee would be invited to the interviews derived from the survey
- The second round of contributions has started, we have had 22 contributions for 3 projects
- We're expecting to have 5 interns in this new round, a 5x growth from the previous round
- The V.P. of D&I will record an interview w/ Katia and Matt, coordinators of the Outreachy program. This interview will be focused on what's worked and what can be improved, as well as highlights.
- The coordinators continue to expand the Outreachy FAQs
- From Gris: We should discuss how to continue the program after funds run out
*** Operations ***
No updates.
## Health report:
- The dev@ and diversity@ mailing lists continue to be slow, not too much activity outside the work done for each ongoing project.
- The discussions have been focused on topics that pertain to the projects we are running.
## Committee members changes:
None.
## References
[1] Outreachy Working Group - Meeting notes
March 2020
Date
Contributors
Gris Cuevas
- Add your name
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Survey revamp***
- Work on the report was completely paused this month due to V.P.'s bandwidth, looking to resume next week.
*** Project: User Experience Research on new contributors ***
- Work was completely paused this month due to V.P.'s bandwidth, looking to resume next week.
*** Project: Internships for underrepresented groups (Outreachy) ***
- The first Outreachy program round has been concluded.
The friction log has been sent to the intern and two co-mentors.
We set a reminder to get the friction log from intern and mentors.
- Friction log templates have been filled up by mentors and intern.
- We are going to analyze the information of the friction log to improve the current process and experience in the Outreachy program.
- The intern communicated that the experience was good but she needed her mentors to be more involve and responsive. She pointed out there was a lack of feedback om her contributions.
- We've got 3 projects for the second round of the Outreachy program:
- 2020 May to 2020 August round - Apache - Extend & Improve Apache Airflow REST API
- 2020 May to 2020 August round - Apache - Improve Apache Camel website
- 2020 May to 2020 August round - Apache - Improve the UI of Apache Airflow 2.0
- Contribution period is open: March 5, 2020 to April 7, 2020
- we are working to create a FAQ page for the Outreachy program. [2]
*** Operations ***
## Health report:
- The dev@ and diversity@ mailing lists continue to be slow, not too much activity outside the work done for each ongoing project.
- The discussions have been focused on topics that pertain to the projects we are running.
## Committee members changes:
None.
## References
[1] https://www.outreachy.org/communities/cfp/apache/
[2] Outreachy FAQ
February 2020
Date
Contributors
Gris Cuevas
- Georg Link
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Survey revamp***
- The survey application was wrapped up with 622 completed responses and we are moving into survey analysis.
- We are focusing on moving the next sections of the project along, these are: contributor experience interviews and community metrics analysis.
*** Project: User Experience Research on new contributors ***
No status change here, so same information as previous report applies:
- We have reviewed preliminary answers from the survey to draft interview questions.
- The main focus for now is to write follow up questions to validate early hypothesis, main topics gravitate around type of contributions, demographic background specially spoken language, and challenges experienced by newer members.
- We need to find at least 20 people we can interview with the questions from this User Experience research. See the operations section below to see how we're planning to do this.
*** Project: Internships for underrepresented groups (Outreachy) ***
- First-round Outreachy program dec-march: Mentors and Outreachy intern are getting assignments. The feedback provided is positive.
- The next steps for the training toolkit are open to discussion in the mailing list dev@. See page [1]
- We change the date of our weekly meeting to Mondays at 20h (UTC). [2]
- Second round Outreachy program: Apache has been successfully accepted to participate in the next round of the Outreachy program May-August 2020. [3]
- Sponsors: we got fundings for 8 interns approximately.
- We started "calling for mentors" with the help of PR, Sally. We also set up a reminder for this message.
- We discussed alternative channels to promote the program and attract mentors/interns such as meetups and talks in local universities. We made the first contact. [4]
- We updated the blog. One page for the message "calling for mentors" and a second page to update the instructions to become a mentor and submit a project. [5]
- We are monitoring PMC mailing lists to see if projects are getting developed. There are some potential mentors showing their interest and asking for guidance.
- We are contacting mentors to see if they would like to continue in the second round.
*** Operations ***
- 2021 Budget request was originally going to be $0, now we are considering request a small amount around ~$15k for survey and community data analysis next year to compare improvements.
## Health report:
- The dev@ and diversity@ mailing lists continue to be slow, not too much activity outside the work done for each ongoing project.
- The discussions have been focused on topics that pertain to the projects we are running.
## Committee members changes:
None.
## References
[1]https://cwiki.apache.org/confluence/display/EDI/Getting+Started+At+Apache
[2]https://cwiki.apache.org/confluence/display/EDI/2020-01-13+Outreachy+Meeting+notes
[3]https://www.outreachy.org/december-2019-to-march-2020-internship-round/communities/apache/
[4]https://cwiki.apache.org/confluence/display/EDI/2020-01-27+Outreachy+Meeting+notes
[5]https://cwiki.apache.org/confluence/pages/viewrecentblogposts.action?key=EDI
January 2020
Date
Contributors
Gris Cuevas
- Georg Link
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- None
## Activity:
*** Project: Survey revamp***
- The 2020 ASF Community Survey was launched on Dec 05, 2019 according to it's launch plan [ 1 ]
- We are 86 responses away from our original goal of getting at least 700 people fill the survey. We have had so far: 460 responses from unique links and 154 from the open link.
- The original survey close date was on January 4th, 2020, we left it open to continue receiving answers.
- We plan to do a last promotional push in two venues: at the ASF booth at FOSDEM and sending a general reminder to people subscribed to committers@
Please, promote the survey in your project mailing lists using the message shared by Sally in the pmc@ and ppmc@ lists.
You can find a template to promote the survey with the link to the public version here [2]
*** Project: User Experience Research on new contributors ***
- We have reviewed preliminary answers from the survey to draft interview questions.
- The main focus for now is to write follow up questions to validate early hypothesis, main topics gravitate around type of contributions, demographic background specially spoken language, and challenges experienced by newer members.
- We need to find at least 20 people we can interview with the questions from this User Experience research. See the operations section below to see how we're planning to do this.
*** Project: Internships for underrepresented groups (Outreachy) ***
Mentor's reviews have been submitted to Outreachy and are positive. Mentor's feedback is positive as well.
We keep working in the training toolkit to help newcomers: Getting started at Apache [3]. We are discussing further actions.
We keep working on the friction template [4]. We are discussing issues related to the scope.
The next round has been opened, May-August 2020 [5].
We submitted the community for participation [6].
We are working with PR on the next call for mentors and projects (May 2020).
We decided to move our weekly meeting to Mondays at 20H (UTC)
*** Operations ***
- Planning to send an email to committers@ with a reminder about taking the survey, email will be general and using the committers@ alias, haven't discussed this with Sally yet.
- Need to find 20 people to interview during the User Experience research, We're planning to send out a call for participation, also will coordinate w/ Sally.
- Planning to send an email to members@ with an update on the EDI committee: what prompted its formation, our focus so far and long term goals, will coordinate w/ Sally.
- Planning to introduce Daniel Izquierdo from Bitergia to Myrle and Sharan who will be at the ASF booth in FOSDEM to coordinate an EDI office hours to answers questions/discuss the 2020 community survey.
## Health report:
- The dev@ and diversity@ mailing lists continue to be slow, not too much activity outside the work done for each ongoing project.
- The discussions have been focused on topics that pertain to the projects we are running.
## Committee members changes:
None.
## References
[1] https://cwiki.apache.org/confluence/display/EDI/Launch+Plan+-+The+2020+ASF+Community+Survey
[2] https://cwiki.apache.org/confluence/display/EDI/Comms+Copy+-+The+2020+ASF+Community+Survey
[3] http://cwiki.apache.org/confluence/display/EDI/Getting+Started+At+Apache
[4]https://docs.google.com/document/d/1Qbhrwfy0jN-Ibq6VV2bJOsDL3H1VAay4PcfNs6CwJdM/edit
[5] https://www.outreachy.org/communities/cfp/
[6] https://www.outreachy.org/communities/cfp/apache/
December 2019
Contributors
Gris Cuevas
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
- The Survey launch plan surface the need to work with the V.P. of Data Privacy Policy to define a scalable long term solution to reach out to people when applying the ASF community survey.
## Activity:
*** Project: Survey revamp***
The 2020 ASF Community Survey was launched on Dec 05, 2019 according to it's launch plan [ 1 ]
We have had so far: XXX responses from unique links and YYY from the open link.
Survey closes on January 4th, 2020.
Please, promote the survey in your project mailing lists using the message shared by Sally in the pmc@ and ppmc@ lists.
You can find a template to promote the survey with the link to the public version here [2]
*** Project: UX Research on new contributors ***
We will start preparations to recruit people to interview.
We will also take a look at preliminary answers from the survey to draft interview questions.
We are still on track to kick this off on time per the reviewed scheduled or finishing the project on May 2020.
*** Project: Internships for underrepresented groups (Outreachy) ***
*** Operations ***
- We selected our first Outreachy intern and she has accepted the internship [3]. The interns selection was announced on the alums page on Nov. 26, 2019 at 4pm UTC. The project is Migrate Apache Juneau PetStore Sample Application To Spring Boot Standalone Application [4]
- Internship period is from Dec. 3, 2019, to March 3, 2020.
- The first mentor's review has been submitted to Outreachy and it is positive. Mentor's feedback about the last two weeks of internship is also positive.
- In order to address the problem of attracting applicants to the program we are developing a tooling training manual to help newcomers: Getting started at Apache [5]
- Friction log: we keep working with the friction log coordinators of the Survey Design & Contributor Experience Research project. We updated the first template of friction log with feedback provided in the dev@ mailing list, thread: First draft of friction log template. See updated draft [6]. We are waiting for the coordinator's feedback before reopening the discussion on the mailing list.
- We keep working on the migration of previous meeting notes to Confluence to create a report that includes all action items, to make the process more transparent.
## Health report:
- The dev@ and diversity@ mailing lists continue to be slow, not too much activity outside the work done for each ongoing project.
- The discussions have been focused on topics that pertain to the projects we are running.
## Committee members changes:
None.
## References
[1] https://cwiki.apache.org/confluence/display/EDI/Launch+Plan+-+The+2020+ASF+Community+Survey
[2] https://cwiki.apache.org/confluence/display/EDI/Comms+Copy+-+The+2020+ASF+Community+Survey
[3] https://www.outreachy.org/alums/
[4] https://www.outreachy.org/december-2019-to-march-2020-internship-round/communities/apache/#migrate-apache-juneau-petstore-sample-application-
[5] http://cwiki.apache.org/confluence/display/EDI/Getting+Started+At+Apache
[6] https://docs.google.com/document/d/1Qbhrwfy0jN-Ibq6VV2bJOsDL3H1VAay4PcfNs6CwJdM/edit
November 2019 Report
(Need to get from Whimsy)
October 2019 Report
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
Two points that are not really issues, but more reseting expectations:
- The feedback and decision making process to launch the survey has pushed the entire project by 2 months since the holidays get on the way of new deadlines. New Expected time for a full report on EDI analysis is May.
- Comms plan for D&I committee is on hold due to bandwidth to work on it and the survey. Focusing on the survey first.
## Activity:
*** Project: Survey revamp***
- We're in the final review for V1.0 for the survey (see final deck here [ 1 ]
- There are discussion to finalize best way to send survey
- We are working on a comms plan to share the survey through the selected method
*** Project: UX Research on new contributors ***
Nothing has happened yet since this part is pending some initial results from the survey. As soon as we get the survey published, we'll start working on the questions for the interviews.
*** Project: Internships for underrepresented groups (Outreachy) ***
- We are working on the migration of previous meeting notes to Confluence to create a report that includes all action items, to make the process more transparent.
- The contributions period started on Oct. 1t and ended on Nov. 5th. Two projects out of three got contributions recorded. 5 contributions recorded in total. [2]
- We encounter some problem while attracting applicants to record contributions. We think that there could be two reasons for this: the skill level required in the project is too high, the wording of the project is a bit intimidating due to the technical language or unclear goals and/or high system requirements.
In order to address this issue, we took the following action:
- setup cheat sheet + more guided or explained tasks. Include this sheet in the project submission to guide applicants in their initial contributions. we've seen sometimes there is no time to address all queries/questions from applicants, therefore we could include this sheet to help them guide themselves. We opened a conversation to create a "Tooling training for ASF projects" [3].
- we need a more easy-to-start development environment. regarding applicants with less experience. In this case, it is hard to find a solution other than committing enough mentor time, which is hard to find. We opened a discussion. More details
- The period for the selection of interns start on Nov. 6th and ended on Nov. 14th. After rating contributions, one intern has been selected. [4]
- Friction log: we started working with the coordinators of the friction log of the Survey Design & Contributor Experience Research project. First draft of the friction log template has been shared on the mailing list dev@ [5].
<private> </private>
*** Operations ***
First payment to Bitergia was approved on the 15th. This payment is for Milestone 1.
*** Community Highlights ***
New contributors have been collaborating in the EDI projects: Laura Zanella Arianne Navarro
## Health report:
Mailing list continues to be active with regular emails from the working groups. A few new members have joined and participated. Some people have been sharing interesting articles and started good discussions.
## Committee members changes:
None
## References
[1] https://docs.google.com/document/d/1tCQvR1NmR8ds8dqECr0Hs6vheKjouDclBjhZQfMoLlQ/edit
[3] 2019-10-31 Outreachy Meeting notes
[5] http://mail-archives.apache.org/mod_mbox/diversity-dev/201911.mbox/%3cCAN_Ypr3cHMcSgd3t1xH3pzMCBof6B9dK0i2WDFtFJ1Q+P1aQdw@mail.gmail.com%3e
Previous Reports
Date
Contributors
September 2019 Report
Date
Contributors
- Katia Rojas
<add your name as you contribute>
August 2019 Report
## Description:
- The Diversity and Inclusion VP works in collaboration with a team who contributes towards generating a current description of the D&I landscape in the industry and for the foundation. The team also focuses on developing resources the projects can leverage to increase diversity and inclusion in their communities.
## Issues:
None
## Activity:
*** Project: Survey revamp***
Scoped final agreement to work with Bitergia
Submitted contract for review to legal-private@
*** Project: UX Research on new contributors ***
Scoped final agreement to work with Bitergia
Submitted contract for review to legal-private@
*** Project: Internships for underrepresented groups (Outreachy) ***
Outreachy's goal is to support people from groups underrepresented in the technology industry. Outreachy interns will work remotely with mentors on projects ranging from programming, user experience, documentation, illustration and graphic design, to data science. Outreachy interns will receive stipends for developing said projects full-time for three months.
- We sent emails calling for mentors. [1]
- We created a blog post announcing Outreachy at ASF and updated it to include new information. [2]
- To create a friction log template, we opened a discussion in the dev@ mailing list and asked the community for their ideas and input regarding what a friction log should contain, how could we track these characteristics/conditions and their experiences with it. [3]
- We offered a workshop to scope projects and answer questions to potential mentors. [4]
- Three projects have been submitted but only two were approved. We are waiting for some answers from Outreachy regarding the rejected project. [5]
- Currently we have 4 mentors approved.
- We started to use Confluence meeting notes templates to track our meetings. [6]
- We decided to migrate previous meeting minutes to Confluence to create a report that includes all action items, to make the process more transparent.
More detailed reports on this work can be found on their update minutes[7].
*** Operations ***
<private> Received a targeted donation of $30k for diversity and inclusion from Google, need to work with Fundraiser how to process it and communicate it </private>
*** Community Highlights ***
The Foundation participated at www.ccoss.org, the first open source contributor summit in Latin America
- 3x Board members (Daniel Ruggeri, Myrle Krantz, Joan Touzet) + 3 officers (Gris Cuevas, Sharan Foga, Sam Ruby) in attendance
- Full ASF track delivered on Saturday 2019-09-14: https://ccoss.org/schedule/2019-09-14
- Lots of interest - common theme expressed was "I've never been part of an Apache event" and "Latin Americans want to get more involved in the ASF [now]!"
## Health report:
Update on Diversity & Inclusion mailing lists moderation:
From the events that occurred last month in the D&I mailing list, 4 components of a strong moderation practice were outlined:
>Successful moderation requires at least a few things:
>
> 1. a clear, short list of rules people must follow
> 2. reasons provided to the poster on violation
> 3. a stated appeals process
> 4. consistent application of those rules
The committee has brought an initial draft of these guidelines to a Confluence page[4] and feedback has been provided on an email thread in dev@[5]. Thanks to everyone who has provided input.
Next steps are: Finalize moderation guidelines and publish them in the D&I wiki, and establish a process for appeals. We’ll work on these two points next.
Update on mailing lists status:
We are back to normal cadence and volume. Work in the three main projects for 2019 has started to show progress and tone and interaction has refocused on core work.
## Committee members changes:
None
## References
[2]https://cwiki.apache.org/confluence/pages/viewrecentblogposts.action?key=EDI
[5]https://www.outreachy.org/apply/project-selection/
[6]https://cwiki.apache.org/confluence/display/EDI/Meeting+notes