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Introduction  

Diversity and Inclusion is an acknowledged problem in many OSS communities. Software ecosystems have repeatedly failed diverse populations, falling short of aiding their productivity or encouraging contributions from some populations. Such failures are serious: they marginalize people who “don’t fit”—where “don’t fit” can simply mean being different from the people who are currently in the community software. Of the many forms of diversity for which this problem arises, its connection with gender diversity is well known. This lack of diversity is not only a social concern, but also a business concern---diverse teams are known to have greater potential for productivity and innovation, and open source teams have expressed a desire for more diverse teams (a sentiment expressed multiple times in the responses to the formative AST survey).

ASF is taking a leadership role among open source software foundations on the topic of diversity and inclusion. In 2020, ASF took a bold step to assess the state of diversity and inclusion within its communities. Bitergia executed a community-wide survey and in-depth follow-up interviews that provided great insights and resulted in several recommendations for addressing diversity and inclusion issues.

Survey Design

Project Manager 

Responsible for: 

  • Being the main contact for Bitergia's team
  • Helping Bitergia team stay on track with project by removing roadblocks, answering questions, providing information, etc.
  • Board reports, including project updates and progress.

Estimate hours per week: 3h

Community Liaison

Responsible for: 

  • Writing and sending emails to connect Bitergia to the ASF community for input where needed
    e.g. coordinating input in Survey drafts, coordinating survey pilots, etc
  • organize information collected in mailing list and pass it to Bitergia condensed in actionable feedback

Estimate hours per week: 3h

Survey Launch Lead

Responsible for: 

  • Publish Survey
  • Work with Bitergia & V.P. D&I on strategy to increase response rate for survey

Estimate hours per week: 2h


Contributor Experience Research

Interview Coordinator

Responsible for: 

  • Help Bitergia find people to interview
  • Coordinate interviews with Bitergia
  • Collaborate with Bitergia to schedule interviews

Estimate hours per week: 5h

Friction Log Coordinator - who did this? 

Responsible for: 

  • Design the process to collect friction logs
  • Work with Bitergia & V.P. D&I to launch it
  • Ensure friction log proper collection
  • Deliver friction logs to Bitergia & V.P. D&I for review & analysis

Estimate hours per week: 3h

Tentative Timeline

Month

Contributor Survey

Improvement

Feb 2021 - Feb 2022

Contract negotiation.

Project Start Date: [February 7, 2022]

Feb 2022

Revise Survey Design: Modify “challenges” to make survey shorter and less open-ended

Establish contact with the Apache Beam project and align everyone

Scope out improvement plan and complementary research project

Draft dashboard with PMC and other project members

Deploy dashboard software and train project team on use and administration

Mar 2022

Get consensus with ASF and incorporate feedback into survey design

Create a communication plan to promote survey

Apr 2022

Set up survey tool

Incorporate feedback from ASF review of survey tool

ASF approves use of survey tool

Collect pre-survey data to establish baseline

Prototype dashboard and improve it with feedback from PMC

Train Apache Beam members on using the dashboard

May 2022

Run and promote the surveys (with the help of ASF)

Jun 2022

Implement improvement in the Apache Beam project; work with community; adjust as needed

Document progress of implementation including field notes and archiving interactions

Iteratively revise the improvement to better serve the Apache Beam project.

Jul 2022

Scientifically analyze new data and contrast with previous data

Aug 2022

Sep 2022

Oct 2022

Produce final report with
D&I trends and updated recommendations, depending on the questions in this year’s survey

Nov 2022

Collect post-survey data

Dec 2022

Scientifically analyze data to understand the improvement and its implications

Produce final report withrecommendations for scaling the improvement

Jan 2023

Present insights with ASF in read-out

Feb 2023

Contributor survey completed

Mar 2023

Present insights with ASF in read-out

End contract: March 31, 2023

Assignments:

RoleNameNotes

Project Manager



Community Liaison



Survey Lead



Interview coordinator

Friction log coordinator


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