System organization.

The system is organized at the top level as 'Projects' which consist of 'phases' and phases consists out of 'tasks'.  This structure is mandatory: no tasks without a related phase and no phase without a related project. The information is maintained at the task level only like estimated and actual hours,dates and the status. The information at the phase and project level is derived from the information at the task level: if all tasks are completed, the project is completed.

Another part of the system are the time sheets which are entered in a weekly period only. It is only possible to report on project tasks for projects of which the person is member of the project team, depending on security the member of the team can also add tasks (not phases) to the project.

Further is is possible to (re)assign tasks to the logged on user and to other persons in the project. 

Various Statusvalues explained. 

There are various status values in the system, they are in two groups, the Project status values and the timesheet status values these groups are pretty independant.

Timesheet Status. 

If a time sheet status is set to complete it is indicated the timesheet party has completed the entry of hors for that week and has no intention to add more hours for that period. The projectmanager can set the status back to 'in progres' to allow to correct errors.

Project Status. 

The project status is maintained at the person --> task level only. All other status values at the task, phase and project are derived values. If all assigned persons on a task set their status to complete, then the task will be complete. If all tasks on a phase are complete, the phase is complete, if all phases on a project are complete, the project is complete.

Task status 

The task status itself is also derived from all the persons/task status assigned to this task. This person/task status has 2 values only: 'Assigned' or 'completed' The assignment can also be removed or reassigned.

The possible task status values: 

1. No persons assigned to this task: the task status is 'unassigned'.
2. At least one person is assigned to this task: the task status is 'assigned'.
3. At least one person has registered time for this task: the task status is: 'in progress'
4. If all persons have set their personal status of the task to complete: the task status is: 'complete'  

For a further explanation about the different roles see the Project Manager Application Roles