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Definition: What is it?

The default screen is 'Find Payment' which allows the user to specify search criteria to locate a payment. Payments can be incoming or outgoing and the demo data contains a list of payment type descriptions that describe the reason for the payment in more detail (eg Customer Deposit, Tax Payment, Commission Payment etc).

What is it used for?

It is used to locate existing payments that have been created automatically by the system or manually by the user. It can also be used to:

  • Create a new incoming or outgoing payment
  • Find Sales Invoices by due date (NOTE TO CHECK: that have not been totally paid and need to be matched to an incoming payment.......?????)
  • Find Purchase Invoices by due date (NOTE TO CHECK: that have to be paid by a specific date.......????)


What's on the screen?

To do

How do I view all payments?

Example: To view all invoices

  1. Press the 'Search' button to view all payments.

How do I locate an existing payment?

Example: To locate an existing payment.

  1. Enter the 'Payment ID' if known
  2. Enter a word from the payment comments in the 'Comments' field if known (NOTE TO CHECK: Should this be payment description....??)
  3. Enter the 'Payment Type Id' if known
  4. Enter the 'From Party Id' if known (NOTE: In most cases for an incoming payment this will be the customer party id)
  5. Enter the payment amount in the 'Amount' field if known
  6. Enter some details from the payment reference number in the the 'Reference No' field if known
  7. Enter the status of the payment in the 'Status Id' field if known
  8. Enter the 'To Party Id' if known (NOTE: In most cases for an incoming payment this will the the customer party id. For outgoing payments this will be the supplier id, or customer id for a refund)
  9. Press the 'Search' button to view all payments
  10. All payments that meet the search criteria will be displayed.

How do I create a new incoming payment?

Example: To create a new payment

  1. Press the 'Create New Payment' button
  2. The New Incoming Payment / New Outgoing Payment screen is displayed
  3. Leave 'Organization Party Id' with its default of 'Company'
  4. Select the 'Payment Type Id' from the drop down box (NOTE: This is currently limited to the following: Customer Deposit, Customer Payment, Interest In, POS Paid In and Gift Certificate Deposit)
  5. Enter the payment amount in the 'Amount' field
  6. Enter or use the lookup to find the 'From Party Id'
  7. Select the 'Payment Method Type' from the drop down box (eg how the payment was paid - cash, cheque, money order etc)
  8. Leave the 'Currency' field with its default of 'USD' (NOTE: This default comes from Company)
  9. Press the 'Create' button
  10. The payment header is created and the default header screen will be displayed

How do I create a new outgoing payment?

To do

How do I update a payment?

To do

How do I delete a payment?

To do

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