THIS IS A TEST INSTANCE. ALL YOUR CHANGES WILL BE LOST!!!!
Definition: What is it?
A journal is a detailed accounting transaction that is recorded (or posted) to the General Ledger. It is made up of a debit and a credit component. (NOTE TO CHECK: Is this screen really about Journals or is it about Suspense Accounts.....??????)
NOTE: By default in OFBIZ a journal called 'ERROR_JOURNAL' is created as part of the demo data installation.This 'ERROR_JOURNAL' is referenced in the Accounting Preferences setup for Company.
What is it used for?
The 'ERROR_JOURNAL' is used to store details of any transaction that fails and cannot be posted to a general ledger account.
Transactions falling into error can be as the result of incomplete setup or an invalid transaction (eg a transaction that should never occur).
TO CHECK: Other uses for journals???
What's on the screen?
TO DO: Include a screen shot??
How do I create a journal?
Example: To create a journal
- Enter a journal name in the Gl Journal Name field (eg MY_JOURNAL)
- Press the 'Submit' button
- The journal is created and will appear in the journal list at the bottom of the screen (Note that the Journal ID is automatically generated)
How do I update a journal?
Example: To update a journal
- Select the journal to be updated from the list of journals at the bottom of the screen
- The journal details will be displayed on the screen
- Update the Gl Journal Name (as this is currently the only field that can be updated)
- Press the 'Submit' button
- The updated journal will appear in the journal list at the bottom of the screen
How do I delete a journal?
Be careful if you need to remove an existing journal as it may have transactions associated with it. (NOTE TO CHECK: What happens to the transactions in a journal if the journal is deleted? Also can a journal be deleted if it contains transactions.....)
Example: To delete / remove a journal
- Press the 'Remove' button next to the journal that you want to delete
- The journal is deleted and the screen is redisplayed