• Created by Unknown User (ningjiang) on Jan 15, 2026 5 minute read

Dec 19th, 2024, Thursday 


Time: 10:00 PM (UTC+8 Beijing Time)
Join Meeting: 

https://meeting.tencent.com/dm/AaH94BO1EiXb 

Attendees: 
Next Meeting Host:   GuoWei, Dai Lidong，xiatian , Willem Jiang, Jerry Tan， XiangDong Huang， Nie lifeng， Du junping

Agenda: 
1. ALC Beijing annual party 12.21
 [Tencent Document] ALC Beijing Members 2025 Annual Meeting https://docs.qq.com/doc/DV1dhRXR1Umhzb3J3

本次ALC Beijing双周会主要讨论了2022年12月21日会议的安排及预算、赞助问题。

姜宁提到会议场地需控制在100人左右，场地免费与否是关键，若无法免费则挑战较大。

黄向东提议多渠道寻找赞助。讨论了上海、北京、杭州的场地选择，最终决定优先考虑免费场地。

姜宁强调需在1月底前确定会议方案，包括场地和赞助，以保证会议顺利进行。

会议还涉及志愿者招募和费用控制等问题，号召大家共同努力。


Dec 4st, 2025, Thursday 

Time: 10:00 PM (UTC+8 Beijing Time)

Join Meeting: 


https://meeting.tencent.com/dm/AaH94BO1EiXb 


Attendees: GuoWei, stingpeng Tanzongyi , Williem Jiang, Ted Liu, IanX（Yin Xu）, Wang Dianjin，xiaoyu， Dailidong

Next Meeting Host:  Yin Xu

Agenda:

1. ALC Beijing annual party ， 12.21

https://docs.qq.com/doc/DV1dhRXR1Umhzb3J3

July 17, 2025, Thursday

Time: 10:00 PM (UTC+8 Beijing Time)
Meeting: https://meeting.tencent.com/dm/fBiBkXN1hHL6

#腾讯会议：536-1592-3005

Host:  Willem Jiang

Attendees: Vivian，Willem Jiang，Wei Guo， Gang Li， Ianx，Ted Liu， Lidong Dai，Xia Tian， Dianjin Wang， Han Li， Xin Wang， Huxin Zhang

Next Meeting Host: 

Agenda:

  1. Conference Promotion  track chair,
  2. speaker register， PPT collection count down
  3. TAC support
  4. Track Chair promote video https://sifou.feishu.cn/docx/WQFCdkw5toL3MBxM5xIcQYcVnid?from=from_copylink

July 10, 2025, Thursday

Time: 10:00 PM (UTC+8 Beijing Time)
Meeting: https://meeting.tencent.com/dm/fBiBkXN1hHL6

#腾讯会议：536-1592-3005

Host:  Shi Shaofeng

Attendees: Vivian，Willem Jiang，Chuqin Qing， Wei Guo， Gang Li， Ken，Ted Liu， Lidong Dai，H.Lee

Next Meeting Host: 


Agenda:

  1. Conference Promotion  track chair,
  2.  speaker register， PPT collection
  3. Conference AI translation 
  4. Track Chair promote video https://sifou.feishu.cn/docx/WQFCdkw5toL3MBxM5xIcQYcVnid?from=from_copylink
  5. Sponsorship update

July 3, 2025, Thursday

Time: 10:00 PM (UTC+8 Beijing Time)
Meeting: https://meeting.tencent.com/dm/fBiBkXN1hHL6

#腾讯会议：536-1592-3005

Host:  Willem Jiang

Attendees: 

Vivian，Willem Jiang，Zhongyi Tan， Wei Guo， Gang Li， Ianx，Ted Liu， Lidong Dai，Shiwen Ji

Next Meeting Host: 

Shi Shaofeng，

Agenda:

  1. Sessions Update policy
  2. Conference Promotion
  3. Track Chair responsibility
  4. Sponorship update

Jun 19, 2025, Thursday

Time: 10:00 PM (UTC+8 Beijing Time)
Meeting: https://meeting.tencent.com/dm/fBiBkXN1hHL6

#腾讯会议：536-1592-3005

Host:  Wei Guo

Attendees: 

Vivian，jiangning，Ted， C.K ， Shi Shaofeng， Li Han，Bobo，Zhang fuxing

Next Meeting Host: 

Shi Shaofeng，

Agenda:

1. Session schedule published, track chair, please check them out 

toDo: Confirm the scheduler 

2. Speaker confirmation and Speaker notes updated

toDo: Confirm speaker time(esp english speaker, visa&flight)

3. Track introduction for WeChat public article

toDo

4. Sponorship update

5. TAC update

toDo: ask Baidu for interpreter for  Zhang fuxing



Jun 5, 2025, Thursday

Time: 10:00 PM (UTC+8 Beijing Time)
Meeting: https://meeting.tencent.com/dm/fBiBkXN1hHL6

#腾讯会议：536-1592-3005

Host:  Ken Liu

Attendees:  Vivian, Jerry Tan, Willem Jiang, Ted Liu, Nadia Jiang，Wei Guo，Lidong Dai,  Mingyu Chen, Jun Liu,  Huaming Zhong

Next Meeting Host: 

Agenda：

1. 各个 Track Chair 要准备一个专题介绍，@Vivian 会给模板

2. 下次例会时 Track Chair 要确认讲师的回复情况（是否正常参加），所以本周确认邮件发出后如果一周内讲师没回复，可能需要单独联系确认 。

3. Track Chair 确认的讲师拉 Track 拉群，并拉 @Vivian 进群

4. 议题内容的的英翻中并且上线官网 Unknown User (ningjiang) +

5.  @Vivian 本周要出一个接下来的宣传的计划，看看 Track Chair  需要做的配合

6. 志愿者招募 @Vivian

May 22, 2025, Thursday

Time: 10:00 PM (UTC+8 Beijing Time)
Meeting: https://meeting.tencent.com/dm/fBiBkXN1hHL6

#腾讯会议：536-1592-3005

Host:  Ian Xu

Attendees: Lidong Dai, Huxin Zhang,  Wei Guo，Junpin Du,  tison,  Xin Wang, Mingyu Chen,  Han Li, Richard Bian,  IanX,  Vivian,  Willem Jiang, Ted Liu

Next Meeting Host: Ken Liu

Agenda：

  1.  Track accept information
  2.  Speaker notification
  3.  Sponsorship information
  4.  TAC support 
  5.  Conference Promotion


May 8, 2025, Thursday

Time: 10:00 PM (UTC+8 Beijing Time)
Meeting: https://meeting.tencent.com/dm/fBiBkXN1hHL6

#腾讯会议：536-1592-3005

Host:  Gang Li

Attendees: Nadia Jiang，ShenWu,  Dianjing Wang, IanX,  Vivian, Shaofeng Shi, Willem Jiang, Ted Liu, Chao Guo, Lifeng Nie

Next Meeting Host: lanx

Agenda：

1. Review the proposal review of Track chairs

Todo 
1、@Nadia Jiang5月9日同步track议题评审数据，以及各个track可以接受的议题数目。

@Nadia Jiang will synchronize the review data of the track topics and the number of topics each track can accept on May 9th.

2、Track chair5月11日前对齐负责的track议题的评审。

Track chairs need align the reviews of the topics they are responsible for before May 11th.

3、5月12日开始通知Speaker议题录取的情况。

Notifications regarding the acceptance of speakers' topics will start on May 12th.



Apirl 17, 2025, Thursday

Time: 10:00 PM (UTC+8 Beijing Time)
Meeting: https://meeting.tencent.com/dm/fBiBkXN1hHL6

#腾讯会议：286-741-653

Host:  Nadia Jiang

Attendees: 

Next Meeting Host: 

Agenda：

1.  CFP of CoC Asia 2024, 133 speakers submit 151 sessions  

https://sessionize.com/communityovercode-asia-2025

Unknown User (nadia) helped to setup the review account for track chair

2. Track chairs review the proposal

3. Sponorship update


Apirl 3, 2025, Thursday

Time: 10:00 PM (UTC+8 Beijing Time)
Meeting: https://meeting.tencent.com/dm/fBiBkXN1hHL6

#腾讯会议：286-741-653

Host:  Wangxin

Attendees: Nadia Jiang, Richard Bian，ShenWu,  Dianjing Wang, IanX,  Vivian, Shaofeng Shi Williem Jiang, Ted Liu, Xiatian

Next Meeting Host: Nadia

Agenda：

1.  CFP of CoC Asia 2024, 56 speakers submit 71 sessions  

https://sessionize.com/communityovercode-asia-2025

TODO Unknown User (nadia) help to setup the review account for track chair

2. track chairs check the CFP status after that.

March 20, 2025, Thursday

Time: 9:00 PM (UTC+8 Beijing Time)
Meeting: https://meeting.tencent.com/dm/fBiBkXN1hHL6

#腾讯会议：286-741-653

Host:  Jerry Tan

Attendees: GuoWei, Han Li，Gang Li，Yu Xiao， Ken Liu，Henry Shen Wu，Vivian, Williem Jiang, Ted Liu, 

Next Meeting Host: Wangxin

Agenda:

1. CFP of CoC Asia 2024, submit 38 sessions  

      https://sessionize.com/communityovercode-asia-2025

2. track chair promotion

3. Sponsorship Update

March 6, 2025, Thursday

Time: 9:00 PM (UTC+8 Beijing Time)
Meeting: https://meeting.tencent.com/dm/fBiBkXN1hHL6

#腾讯会议：286-741-653
Host:  Willem Jiang
Attendees:  GuoWei, Dai Lidong，Han Li， Ken Liu，Henry Shen Wu， Nadia Jiang , Williem Jiang, Ted Liu, Xiatian
Next Meeting Host: Jerry Tan

Agenda：

1.  CFP of CoC Asia 2024, submit 22 sessions  

https://sessionize.com/communityovercode-asia-2025

track chair promotion

 2. Sponsorship Update

 3. TAC updates:  

    • 6 applications, DDL: May 9th


Feb 13, 2025, Thursday

Time: 9:00 PM (UTC+8 Beijing Time)
Meeting: https://meeting.tencent.com/dm/fBiBkXN1hHL6

#腾讯会议：286-741-653
Host:   Bobo
Attendees:
Next Meeting Host:

Agenda:
1.  CoC Asia 2025 Conference Trackers chair
【腾讯文档】Track Chair 2025 https://docs.qq.com/doc/DV0ROeWFyaVFzRnBW 

2. Conferece CFP promotion

  • 时间 4月21号截止,尽早提前 能充分的review筛选  5月1日确定接收名单   Deadline: April 20th. Please review and screen as early as possible. Final selection will be made on May 1st. 
  • track chair 宣传，主动寻找speaker，可以面向社区邀请 Track chairs are responsible for promotion and actively seeking speakers. They can invite individuals from the community.
  • 后续会同步筛选标准  Further details regarding the selection criteria will be communicated in the team meeting.


 Speaker Language of the CoC Asia 2025

  • 也有不少海外同学比较关注语言  There are also many international speaker who are interested about the language, we support English and Chinese.
  • 推荐使用英语作为书面文本语言  It is recommended to use English as the written language for communication (Slides, Website).


  3.  Track promotion and speaker invitation 

      4月21日之前  Before April 21st.

  • CFP 和早鸟票的宣传  可以尽早购票 确认文化衫的尺寸 Please promote the Call for Papers (CFP) and Early Bird tickets. Encourage attendees to purchase tickets early and provide their t-shirt size. 
  • 讲师填写相关信息  以及会议团队的介绍 Speakers should fill out the necessary information, and the conference team should provide an introduction.
  • keynote的策划会比之前提前 确认主论坛 参与演讲的嘉宾 The planning for the keynote session should be done earlier than before. Confirm the main forum and the guest speakers participating in the presentations.

5.1 号后 

  • 进行议程的内容上线   Go ahead and publish the agenda content
  • 特色活动的设计  官网上是否会展示提及到  Design special activities and consider showcasing them on the official website. 
  • 第三方的赞助  可以提供一些定制化的设计 Explore the possibility of featuring third-party sponsors and providing customized designs.


4.  TAC of CoC Asia 2024 is open 

  • 已上线  TAC的截止时间是5月8号  The deadline for TAC is May 8th.
  • 签证的问题 Regarding visa issues，we have a website page for it.
  • 大约能支助  10-20位  we can provide support for approximately 10-20 individuals
  • 志愿者工作，感兴趣的可以联系姜老师  For volunteer work, please contact Willem Jiang if you are interested.
  • 差旅补助的说明  公司无法支持前提下  Please provide an explanation for travel subsidies, considering the situation where the company is unable to provide support.
  • TAC roles website： https://cwiki.apache.org/confluence/display/TAC/Roles

5.  同场活动的可能. Collocated Event

  • 暂不确定是否会有空余的会议室 currently unsure if there will be any available meeting rooms.
  • 官方是否接受不在同一个场地举办会议 Also, I don't know if the ASF accept holding meetings at different venues

Jan 2nd, 2025, Thursday 


Time: 10:00 PM (UTC+8 Beijing Time)
Join Meeting: 
https://meeting.tencent.com/dm/vqsJLluCN2HF
#腾讯会议：286-741-653
Host: 
Attendees: 
Next Meeting Host:  

Agenda: 
1. CoC Asia 2025 conference 
Date: 7.25-7.27 
Location: Zhongguancun National Innovation Demonstration Zone (NIDZ) Conference Center, No. 2 Xinjingumen Road, Haidian District, Beijing, China.
Maximum 11 Tracks per day. 
Track Chair to be confirmed later; 
Unknown User (nadia)  Timetable for the preparation of the conference 

https://sifoudev.sg.larksuite.com/wiki/NTvswmgmTifIMyk2LxplIgqagmc


2. ALC Beijing annual party 12.22
 [Tencent Document] ALC Beijing Members 2024 Annual Meeting https://docs.qq.com/doc/DV2tpaVdIaVJLZ3VZ

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